DCF 252.09(1)(f)3.
3. The name and address of the person authorized to receive the child if the child is dropped off at a place other than the child's residence; and
DCF 252.09(1)(f)4.
4. Procedures to be followed when the parent or designated authorized adult is not at home to receive the child.
DCF 252.09(1)(g)
(g) The camp shall have written safety precautions to be followed when transporting children with disabilities or children who have a limited ability to respond to an emergency.
DCF 252.09(1)(h)
(h) The following information shall be carried in the vehicle for each child being transported:
DCF 252.09(1)(h)1.
1. An address and telephone number where a parent or other adult can be reached in an emergency.
DCF 252.09(1)(h)2.
2. The name, address, and telephone number of the child's physician or medical facility.
DCF 252.09(1)(h)3.
3. Written consent from the child's parent for emergency medical treatment.
DCF 252.09 Note
Note: The licensee may use either the department's form, Child Care Center Transportation Permission, or the licensee's own form to obtain consent of the child's parent for emergency medical treatment. Forms may be obtained from the department's website,
http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 252.09(1)(i)
(i) Smoking is prohibited in the vehicle while children are being transported.
DCF 252.09(2)(a)(a) The driver of a vehicle used to transport children enrolled in the camp shall have a valid Wisconsin operator's license for the type of vehicle being driven.
DCF 252.09(2)(b)
(b) The camp shall have a copy of the driver's driving record on file before that person may drive a camp-provided vehicle. The licensee shall annually obtain and review each driver's driving record to ensure that the driver has no accidents or traffic violations that would indicate that having children ride with the driver could pose a threat to the children.
DCF 252.09(2)(c)
(c) The driver of a vehicle shall be at least 18 years of age and have at least one year of experience as a licensed driver.
DCF 252.09(3)(a)(a) All vehicles used to transport children shall be registered by the state of Wisconsin.
DCF 252.09(3)(b)
(b) All vehicles used to transport children shall be in safe operating condition, and at 12-month intervals the licensee shall provide the department with evidence of the vehicle's safe operating condition on a form provided by the department.
DCF 252.09 Note
Note: Form, Vehicle Safety Inspection, may be obtained from the department's website at
http://dcf.wisconsin.gov or from any regional office listed in Appendix A.
DCF 252.09(3)(c)
(c) Vehicles used to transport children shall be equipped with a first aid kit.
DCF 252.09(3)(d)
(d) All vehicles shall be clean, uncluttered, and free of obstructions on the floors, aisles and seats.
DCF 252.09(3)(e)
(e) All vehicles shall be enclosed. Children may not be transported in a truck except in the cab.
DCF 252.09(3)(f)
(f) Children transported in school buses or vehicles built to school bus standards shall be properly seated according to the manufacturer's specifications.
DCF 252.09(3)(g)1.1. Each child under 4 years of age or who weighs less than 40 pounds being transported in a vehicle shall be properly restrained in a forward-facing child car safety seat as specified in s.
347.48, Stats.
DCF 252.09(3)(g)2.
2. Each child who is at least 4 years of age but less than 8 years, weighing not more than 80 pounds or taller than 4 feet 9 inches shall be properly restrained in a shoulder-positioning child booster seat before being transported in a vehicle as specified in s.
347.48, Stats.
DCF 252.09(3)(g)3.
3. Each child not required to be transported in an individual child car safety seat or booster seat shall be properly restrained by a seat belt. Each adult in a vehicle shall be properly restrained by a seat belt. Seat belts may not be shared.
DCF 252.09(3)(h)
(h) Doors shall be locked at all times when the vehicle is moving.
DCF 252.09(3)(i)
(i) A copy of any accident report shall be submitted to the department within 5 days after the occurrence of an accident involving a vehicle transporting children.
DCF 252.09(4)(b)
(b) When children are transported in a vehicle there shall be at least one adult supervisor in addition to the driver whenever there are more than 3 children who have a disability or limited ability to respond to an emergency.
DCF 252.09(4)(c)
(c) There shall be at least one adult supervisor in addition to the driver when there are more than 10 children under 5 years of age in the vehicle.
DCF 252.09(4)(d)
(d) There shall be at least one adult supervisor in addition to the driver when there are more than 17 children 5 years and older in the vehicle.
DCF 252.09(4)(e)
(e) After transporting a child to his or her destination, the driver shall wait until the child enters the building or is in the hands of an adult designated by the parent, unless otherwise authorized by the parent.
DCF 252.09 Note
Note: The licensee may use either the department's form, Alternate Arrival/Release Agreement — Child Care Centers, or the licensee's own form for securing the parent's signed authorization. Information on how to obtain the department's form is on the department's website at
http://dcf.wisconsin.gov or from any regional office in Appendix A.
DCF 252.09(4)(f)
(f) A seat shall be provided for each child. In a vehicle not required to have seat belts, the camp shall follow the manufacturer's recommendation regarding the capacity of the vehicle.
DCF 252.09(4)(g)
(g) The driver or adult supervisor shall be responsible for seeing that children remain seated while the vehicle is in motion.
DCF 252.09(4)(i)
(i) The camp shall implement a procedure to ensure that all children exit the vehicle after transportation to a destination.
DCF 252.09 History
History: Cr.
Register, October, 1984, No. 346, eff. 11-1-84; correction in (1) (h) made under s.
13.92 (4) (b) 7., Stats.,
Register November 2008 No. 635;
CR 07-102: am. (intro.), (1) (a), (e), (f) (intro.), 2., (g), (2) (a), (c), (3) (a) to (c), (f), (4) (b) and (e), r. (1) (b), (2) (b) 1. and 2., renum. (1) (c), (h), (2) (b) (intro.) and (3) (g) to be (1) (c) 1., (h) (intro.), (2) (b) and (3) (g) 1. and am., cr. (1) (c) 2., (h) 1. to 3., (3) (g) 2. and 3., r. and recr. (4) (f), (h) and (i)
Register December 2008 No. 636, eff. 1-1-09.
DCF 252.40 History
History: Cr.
Register, October, 1984, No. 346, eff. 11-1-84; correction made under s.
13.92 (4) (b) 7., Stats.,
Register November 2008 No. 635.
DCF 252.41
DCF 252.41
Operational requirements for day camps. DCF 252.41(1)(1)
Administration. The licensee shall do all of the following:
DCF 252.41(1)(c)
(c) Designate, in writing, as part of the application under
s. DCF 252.05 (1), a Wisconsin resident who is responsible on behalf of the licensee for ensuring compliance with all requirements in this chapter, if the licensee resides in another state.
DCF 252.41(1)(d)
(d) Meet, upon request, with the licensing representative on matters pertaining to licensing.
DCF 252.41(1)(e)
(e) Provide documentation of insurance coverage by the submission of a certificate of insurance reflecting current dates of coverage for:
DCF 252.41(1)(e)1.
1. General liability insurance which provides coverage with limits of not less than $25,000 for each person and total limits of $75,000 for each occurrence.
DCF 252.41(1)(e)2.
2. Vehicle liability insurance, when transportation is provided, with minimums no less than those specified in s.
121.53, Stats.
DCF 252.41(1)(e)3.
3. Non-owned vehicle liability insurance when transportation is provided by other than camp-owned vehicles.
DCF 252.41(1)(f)
(f) Develop written policies and procedures on the following subjects, submit them to the department for review and implement them:
DCF 252.41(1)(f)3.
3. Personnel policies including job descriptions, hours of work, lunch and break times, holidays, vacations, sick leaves, leaves of absence, probationary periods, performance evaluations, grievance procedures and the disciplinary process. The personnel policy shall also contain a procedure requiring staff to notify the licensee and the licensee to notify the department as soon as possible but no later than the next working day when any of the following occurs:
DCF 252.41(1)(f)3.b.
b. The employee has been or is being investigated by any governmental agency for any other act, offense, or omission, including an investigation related to the abuse or neglect or threat of abuse or neglect, to a child or other client, or an investigation related to misappropriation of a client's property.
DCF 252.41(1)(f)3.c.
c. The employee has a governmental finding substantiated against them of abuse or neglect of a child or adult or of misappropriation of a client's property.
DCF 252.41(1)(f)3.d.
d. When a professional license held by a provider has been denied, revoked, restricted or otherwise limited.
DCF 252.41(1)(g)
(g) Develop, submit to the department for approval, and implement approved written policies and procedures on all the following subjects:
DCF 252.41(1)(g)1.
1. Admission, including a procedure to contact a parent if a child is absent from the camp without prior notification from the parent.
DCF 252.41(1)(g)2.
2. Program objectives and a description of activities designed to carry out the program objectives.
DCF 252.41(1)(g)3.
3. Transportation if children may be transported to and from the camp or for field trips. The policy shall include a procedure to ensure that no child has been left unattended in a vehicle.
DCF 252.41(1)(g)4.
4. Plans to be followed in the event of a fire, tornado, missing child or other emergency. If an open-sided shelter is used as a base camp, the plan shall identify the location of a designated tornado shelter and the procedure to ensure the camp receives information about tornado watches or warnings. The plan shall include a procedure to ensure that children reach the tornado shelter in a timely fashion.
DCF 252.41(1)(g)6.
6. The plan for supervising children during water activities and waterfront activities including emergency procedures to be carried out if a child participating in water activities cannot be found.
DCF 252.41(1)(g)7.
7. Child guidance, including ways to manage crying, fussing or distraught children.
DCF 252.41(1)(g)8.
8. Health, including procedures to be followed when there is contact with animals.
DCF 252.41(1)(h)
(h) Make available to the parents, on request, a copy of the applicable parts of this chapter and a copy of the child care policies of the camp. Personnel, in-service training and orientation policies need not be included.
DCF 252.41(1)(i)
(i) Ensure that all published statements such as brochures and publicity are accurate.
DCF 252.41(1)(j)
(j) Include a reference to the religious component in any publicity and program objectives if religious training is part of the camp program. This information shall be shared with parents.
DCF 252.41(1)(k)
(k) Post the day camp license at the base camp in an area visible to parents and the public.
DCF 252.41(1)(L)
(L) Post next to the day camp license the results of the most recent licensing inspection, including any rule violations cited by the department and any notice of enforcement action, including license revocation or denial, and any stipulations, conditions, or exceptions that affect the license.
DCF 252.41(1)(m)
(m) Ensure that any action, by commission or omission, or any condition or occurrence relating to the operation or maintenance of the day camp does not adversely affect the health, safety or welfare of any child under the care of the licensee.
DCF 252.41(1)(n)
(n) Submit to the department by the department's next business day a completed Background Information Disclosure form and appropriate caregiver background check fees when there is a change in board chairperson or a person aged 10 and above becomes a camp household member.
DCF 252.41(1)(o)
(o) Submit to the department by the department's next business day a completed Background Information Disclosure form for each current camp household member who turns age 10.
DCF 252.41 Note
Note: For more information about caregiver background checks refer to the administrative rule under ch.
DHS 12. Information on how to obtain a copy of the Background Information Disclosure form is available from the department's website,
http://dcf.wisconsin.gov, or any regional licensing office in Appendix A.
DCF 252.41(1)(p)
(p) Submit a written delegation of administrative authority signed by the licensee. The delegation of administrative authority shall describe the organizational structure of the camp and identify by position or name, those person on the premises of the camp who are in charge of the camp for all hours of operation.
DCF 252.41(2)
(2) Reports. The licensee shall report to the department all of the following. If the report was made via telephone, the licensee shall submit a written report to the appropriate regional licensing office within 5 business days. Fax, e-mail and letter are acceptable ways of filing a written report:
DCF 252.41(2)(a)
(a) The death of a child in care or any accident or incident that occurs while the child is in the care of the camp that results in professional medical treatment, within 48 hours of the licensee becoming aware of the medical treatment.
DCF 252.41 Note
Note: The licensee may use either the department's form, Child Care Accident Report, or the licensee's own form to report accidents. Information on how to obtain forms is available from the department's website,
http://dcf.wisconsin.gov, or any regional licensing office in Appendix A.
DCF 252.41(2)(b)
(b) Any damage to the base camp which may affect compliance with this chapter within 24 hours after the occurrence.
DCF 252.41(2)(d)
(d) A change of the day camp director, within 7 days after the change.
DCF 252.41(2)(e)
(e) Statistical data required by the department on forms provided by the department.
DCF 252.41(2)(f)
(f) Any known convictions, pending charges or other offenses of the licensee, day camp employees or other persons subject to a caregiver background check which could potentially relate to the care of children at the camp or the activities of the camp by the department's next business day.
DCF 252.41(2)(g)
(g) Any suspected abuse or neglect of a child by a staff member that was reported under
s. DCF 252.07 (3) (a) or any inappropriate discipline of a child, including any incident that results in a child being forcefully shaken or thrown against a surface, hard or soft, by a staff member during the child's hours of attendance, within 24 hours after the occurrence.
