Campers' parents serving as counselors and volunteers who are not used to meet the counselor-to-child ratio, may be exempted from the 24 hour pre-camp training if the following conditions are met:
The parent or volunteer receives at least 4 hours of training in day camp programming required under par. (a)
, including orientation at the base camp.
The parent or volunteer works under the supervision of a counselor who has met the training requirements specified in par. (b)
The camp director shall plan and implement monthly staff meetings which will provide ongoing supervision and in-service training for the staff.
All camp staff in regular contact with the children, including the camp director and counselors shall obtain and maintain a current certificate of completion for child and adult cardiopulmonary resuscitation (CPR) including department-approved training in the use of an automatic external defibrillator prior to working with children. The CPR training may be included in pre-camp training.
The camp director shall coordinate the volunteer program and keep on file documentation of the hours worked for volunteers who are included in determining the counselor-to-child ratio.
Camp staff, including the camp director, camp counselors, and volunteers counted in the counselor–to–child ratio shall be physically, mentally and emotionally able to provide responsible care for children.
Each child shall be closely supervised at all times to guide the child's behavior and activities, prevent harm and assure safety.
The ratio of counselors to children may not be less than the minimum number of counselors to children specified in Table DCF 252.42. When there is a mixed-age group, the counselor-to-child ratio shall be adjusted on a prorata basis, according to age.
DCF 252.42 Note
The department's form, Counselor-to-Child Ratio Worksheet may be used to prorate the staff-to-child ratio for mixed age groups. The department form is available from any of the regional licensing offices in Appendix A or from the department's website, http://dcf.wisconsin.gov
. - See PDF for table
Support staff, such as maintenance, clerical, housekeeping and food service staff, may only be considered in determining counselor–to–child ratios under the following circumstances:
During those hours when the support staff give full attention to the care and supervision of children.
The camp director shall be at the camp during the hours of operation, unless the children are on a field trip in which case the camp director shall accompany the children. When some of the children are on a field trip and others are at the base camp, the camp director may accompany the children on the field trip if there is a reliable method of communicating easily with the camp. If the camp director is not present either at the base camp or on a field trip, another qualified person shall be identified in a written delegation of administrative authority, present at the camp and authorized to make decisions for the camp.
When 9 or more children are present at the camp, there shall be at least 2 adults available at all times and at least one of the adults shall be a counselor.
When children 7 years of age and older are served in the same group with children ages 3 and 4, the ratio of counselors to children in the group shall be consistent with the requirements for the youngest children in the group as specified in Table DCF 252.42.
All children in care shall be assigned to a counselor. The camp shall implement a procedure to ensure that the number, names, and whereabouts of children in care are known to the assigned camp counselor at all times.
A child may not be released to any person who has not been previously authorized by the parent.
Camp counselors shall not engage in any duties that are not related to caring for children when they are counted in meeting the counselor–to–child ratios.
Children of staff who attend the camp and who are on the premises for supervision and care shall be included in determining counselor-to-child ratios.
When 9 or more children are on a field trip at least 2 adults shall accompany the children. The counselor-to-child ratios in Table DCF 252.42 shall be met on field trips.
No licensee, employee, volunteer, visitor or parent with symptoms of communicable disease, reportable under ch. DHS 145
, or serious illness, which presents a safety or health risk to children may be in contact with the children in care.
No licensee, employee, volunteer, visitor, or parent whose behavior gives reasonable concern for the safety of the children may be in contact with the children in care.
The department may require a licensee, employee or other person in contact with the children in care, whose behavior gives reasonable concern for the safety of children, to submit to an examination by a licensed mental health professional as a condition of licensure or employment.
No person with a health history of typhoid, paratyphoid, dysentery or other diarrheal disease may work in a camp until it is determined by appropriate tests that the person is not a carrier of the disease.
DCF 252.42 History
Cr. Register, October, 1984, No. 346
, eff. 11-1-84; CR 04-040
: cr. (2) (a) 11. Register December 2004 No. 588
, eff. 1-1-05; correction in (2) (a) 7. made under s. 13.92 (4) (b) 7.
, Stats., Register November 2008 No. 635
; CR 07-102
: am. (1) (a), (c), (d), (2) (a) (intro.), 1. to 4., (b), (c) (intro.), 1., 2., (d), (3) (title), (a), (b), (d), (e) and (4) (title), r. and recr. (2) (a) 7. to 11., (3) (c) and (f), cr. (2) (a) 12., 13., (e) to (g), (3) (g) to (k), (4) (b), (c) and Table, renum. (4) to be (4) (a) and am. Register December 2008 No. 636
, eff. 1-1-09; corrections in (2) (a) 2., 7., (3) (b), (f), (k), (4) (a) and Table made under s. 13.92 (4) (b) 7.
, Stats., Register December 2008 No. 636
The licensee shall identify a base camp that provides an environment that allows the program to be oriented to the out-of-doors. The base camp shall be maintained in a clean and sanitary condition at all times.
The base camp shall have a building or shelter for use by the camp during inclement weather. If the shelter is not enclosed, the camp shall implement a procedure for ensuring that children are protected from the elements.
The base camp shall be located on a well-drained site not subject to flooding. The premises shall be properly graded to prevent the accumulation of storm or other waters that may create hazards to the property or to the health or safety of the occupants. No camp may be located in an area that is situated so that drainage for any source of filth, such as garbage or animal waste disposal, can be deposited on the site.
DCF 252.43 Note
Local authorities should be consulted to obtain any required zoning clearances or building permits. Chapter NR 115
and s. NR 116.12 (2) (b)
may affect the camp's location with regard to flood plains and shore land areas.
Buildings and shelters on sites used or constructed primarily for day camp purposes shall comply with the applicable Wisconsin Commercial Building Code and applicable local ordinances. A copy of the building inspection report shall be on file with the department.
DCF 252.43 Note
Note: Inspections can be obtained from a commercial building inspector certified by the Department of Safety and Professional Services in accordance with chapter SPS 305, "Licenses, Certifications, and Registration," or a Wisconsin architect registered in accordance with chapter A-E 3, Architect Registration, or a Wisconsin engineer registered in accordance with chapter A-E 4, Professional Engineer Registration. Local authorities should be consulted to obtain any required zoning clearances or building permits.
All buildings and structures used by children for day camp purposes shall have not less than 2 plainly marked exits that are free of obstruction.
The department shall be given written notice of proposed construction, remodeling of existing space or change in rooms to be used by children prior to the initiation of the changes.
DCF 252.43 Note
Alterations or changes of use to commercial buildings may require submittal of plans to and approval by the department of safety and professional services or its agent prior to the commencement of construction. For information on plan submittal, please see the department of safety and professional services website at http://dsps.wi.gov/SB/SB-DivPlanReview.html
If the base camp includes an enclosed building used by children, the inside temperature of the building may not be less than 67 degrees Fahrenheit. If the inside temperature exceeds 80 degrees Fahrenheit, the licensee shall provide for air circulation with fans or by other means.
Each camp shall have a written plan for dealing with emergency situations, including but not limited to fire, natural disaster, lost campers, lost swimmers, accident and illness.
All equipment and facilities used by the children and staff, whether or not it is owned by the camp, shall be in safe operating condition and shall not present undue risk to children.
A licensee, employee, volunteer or other individual in contact with children may not consume alcoholic beverages or any non-prescribed controlled substances specified in ch. 961, Stats.
, on the premises of the camp or be under the influence of any alcohol or non-prescribed controlled substance, during the hours of the camp's operation.
Children shall be protected from indoor and outdoor hazards and the premises shall be maintained in a clean, neat condition and free from refuse, insects and rodents.
Substances which may be toxic if ingested, inhaled, or handled, including drugs, chemicals and pesticides, shall be stored in the original, covered and labeled container and shall be stored in areas not accessible to children.
A motor vehicle shall be immediately available at the camp in case of emergency if a public or private rescue or emergency vehicle cannot arrive at the camp within 10 minutes of a phone call.
Smoking is prohibited anywhere on the premises when children are present.
The camp shall have a working telephone at the camp during the hours of operation. A list of emergency telephone numbers, including fire, law enforcement and poison control shall be immediately available to staff. In this paragraph, "telephone" does not include a pay telephone requiring payment to reach the operator or a telephone in a locked room.
All fire protection facilities and equipment, including fire extinguishers, shall be operable and maintained in working order by a qualified person. Fire extinguishers shall be inspected once per year by a qualified person, and bear a label indicating its present condition and the date of the last inspection.
Flammable and combustible liquids shall be in original, covered and labeled containers and stored in areas accessible only to designated adults.
Before camp opens, written notification of the camp operation shall be given to the nearest fire department or forest ranger service for protection in case of fire. The notification shall include the dates the camp will be operational and the number and ages of children in care.
Any necessary permits required for operation of incinerators or for open fires shall be secured and available for review by the licensing representative.
DCF 252.43 Note
Note: It is recommended that the licensee contact the local municipality and the department of natural resources prior to camp opening to determine what permits are required.
The clearing around open fires shall be free of burnable materials for a radius of 6 feet.
The base camp premises and any structures used by children on the premises shall be free of litter, safe, well maintained, in good repair and clean.
Furnishings, toys and other equipment shall be safe, in good repair and clean.
Painted exterior and interior surfaces accessible to children shall be free of flaking or deteriorating paint and finished with lead-free paint or other non-toxic material.
Garbage and refuse at the base camp shall be kept in rigid, watertight and leak-proof containers with tight-fitting covers and disposed of as necessary to prevent decomposition and overflow.
The areas around garbage and rubbish containers shall be clean and dry.
Solid waste disposal sites on the premises must be licensed by the department of natural resources.
The growth of brush, weeds, grass and plants shall be controlled in the base camp area to prevent the harborage of noxious insects, rodents, and any other animals.
The base camp area shall be maintained to prevent growth of ragweed, poison ivy and other noxious plants considered detrimental to health.
Buildings and structures shall be maintained to control insect and rodent harborage and infestations. Chemical insect and rodent control measures shall be applied according to label instructions. Control measures shall be used in a safe manner.
The kitchen area shall be equipped with a microwave or stove, a refrigerator, a sink and utensils that are necessary to prepare and serve meals.
All equipment and utensils used for preparing, serving or storing food shall have smooth hard surfaces, be easily cleanable, in good repair, durable, non-toxic and free of cracks, seams, chips, and roughened areas, and shall be maintained in a clean and sanitary condition.
Single-service utensils and food containers shall be made from non-toxic materials and shall not be reused.
Foods shall be stored at temperatures which protect against spoilage. Milk shall be maintained at or below 40 degrees Fahrenheit.
Food shall be protected from potential contamination and adulteration, including dirt, insects, rodents or animals. Dry foods, such as cereals, crackers and pasta shall be stored in bags with zip-type closures or metal, glass or food-grade plastic containers with tight-fitting covers and shall be labeled. In this paragraph, "food-grade plastic" means any plastic material used in the manufacture of dishes or utensils which has been found not harmful to human health by the national sanitation foundation.
Raw fruits and vegetables shall be washed before being served or cooked.
Meals shall be prepared at the base camp, in a central kitchen operated by the camp or in another location that has been inspected by a representative of a state agency. Food delivery vehicles shall be equipped with clean containers, or cabinets to store food while in transit. Containers for cold food shall be capable of maintaining the temperature at or below 40 degrees Fahrenheit and containers for hot food shall be capable of maintaining the temperature at or above 140 degrees Fahrenheit.
DCF 252.43 Note
Chapter DHS 196
of the administrative rules addresses restaurants and other public eating establishments. Chapter ATCP 75
of the administrative rules addresses retail food establishments.
A supply of safe drinking water shall be available to children at all times from disposable cups, covered water bottles labeled with the child's name, or angle jet type drinking fountains. Common use of drinking cups is prohibited.
DCF 252.43 Note
Note: It is recommended that single-use disposable water bottles not be reused.
When a public water system is not available, a private well may be used if it is approved by the department of natural resources. Water samples from an approved well shall be tested for lead and bacteria by a laboratory certified under ch. ATCP 77
annually and at least 2 weeks prior to the camp opening. The water supply shall be bacteriologically safe. The laboratory report shall be available to the department upon request.
If the water test results indicate the water is bacteriologically unsafe, the water shall be appropriately treated and re-tested until it is determined to be safe. Bottled water shall be used on a temporary basis until the water is determined to be safe.
DCF 252.43 Note
Camps using a private well that serves at least 25 of the same people over 6 months of the year are considered to have a non-transient non-community water system (NTNC) and must be in compliance with Chapter NR 809
, Safe Drinking Water Act Standards. Contact the nearest department of natural resources office from the list at http://dnr.wi.gov/org/caer/cs/ServiceCenter/locations.htm