"Continuation grant" means a grant awarded by the board to an applicant who received an initial grant for the current funding year and who proposes to continue to operate the same program, or that program as modified in consultation with the board, in the new funding year.
"Culturally competent" means activities that are appropriate and effective for the populations those activities are directed at and that utilize the leadership of those populations in developing, implementing and evaluating those activities.
"Evaluation committee" means a committee of board members and other persons invited by board members that reviews and evaluates applications.
"Funding year" means the 12–month period beginning July 1.
"Governmental body" means a state or local agency, board, committee, council, department or public body created by constitution, statute, ordinance, rule.
"Initial grant" means a grant awarded for the first time to an applicant.
"Public agency" has the meaning prescribed in s. 46.856 (1) (b)
, Stats., namely, a county, city, village, town or school district, an agency of Wisconsin state government or an agency of a county, city, village, town or school district.
"Request for proposals" or "RFP" means a document that describes a grant program, invites applications for the grant and specifies who may apply, application procedures, criteria for awarding grants and conditions and restrictions that accompany grant awards.
"Tobacco control board" or "board" means the 21–member tobacco control board established under s. 15.195 (1)
, Stats., to carry out the responsibilities set out in s. 255.15 (1m)
, Stats., including to award and monitor grants to applicant organizations for reducing tobacco use by preventing tobacco use, promoting tobacco use cessation, and eliminating environmental tobacco smoke.
DHS 199.03 Note
Section 15.195 (1), Stats., which created the Tobacco Control Board, was repealed by 2003 Wis. Act 33
. Tobacco control activities are transferred to the Department of Health Services.
"Tobacco prevention and control" means anti-tobacco activities including but not limited to comprehensive efforts in prevention, cessation, policy advocacy, media and countermarketing, evaluation, monitoring, and administrative activities.
DHS 199.03 History
Cr. Register, May, 2001, No. 545
, eff. 6-1-01; correction in (8) made under s. 13.92 (4) (b) 7.
, Stats., Register July 2011 No. 667
Fund projects that have prevention and control of tobacco use as their primary goal.
Make funds available to community coalitions such that each county of the state has the opportunity to have at least one anti-tobacco coalition ensuring tobacco prevention and control activities within its geographic borders.
Fund only programs or projects that are culturally competent.
Fund media activities that shall be measured against the following performance-based standards:
Create awareness of campaign messages among 80% of the target population within 6 months of initiating the campaign message.
Create a 10% change in attitudes, beliefs and knowledge of identified tobacco-related issues. Issues may include secondhand smoke, the dangers of tobacco, tobacco addiction cessation and the roles of the tobacco industry.
As determined appropriate by the board, specify additional performance-based standards in each grant contract based on the scope and content of the media and counter-marketing campaign.
Fund programs or projects that demonstrate plans and progress toward achieving program quality criteria and indicators of success specified in the grant RFP and the board strategic plan.
Fund only programs or projects that maintain administrative costs no more than 10% of total costs.
Fund programs and projects that demonstrate independence from the influence of the tobacco industry.
The board may provide funding to governmental organizations performing or providing support for tobacco prevention and reduction activities, including tobacco education, cessation services, policy development, policy advocacy, monitoring, evaluation, resource distribution, program planning or monitoring.
DHS 199.04 History
Cr. Register, May, 2001, No. 545
, eff. 6-1-01; CR 03-033
: am. (1) (d) 1. b. Register January 2004 No. 577
, eff. 2-1-04.
A coalition of organizations under the auspices of a public agency or a legally-formed organization.
The tribal governing body of a federally recognized Wisconsin tribe or band of Indians, or an American Indian organization appointed by the tribal governing body.
The board shall solicit applications for initial grants by preparing one or more RFPs, publishing a legal notice of the availability of each RFP at least twice in the official state newspaper no later than 3 weeks before the application deadline, and distributing copies of an RFP on request.
Based upon satisfactory performance and availability of funds, the board may solicit applications annually for continuation grants from current grantees. The board's solicitations shall be published as a legal notice at least twice in the official state newspaper no later than 3 weeks before the application deadline. The board shall provide details of the continuation grant to interested parties upon request.
An application for an initial grant shall be made on forms included in the RFP.
The application shall be submitted to the board in accordance with the deadline and processes indicated in the RFP.
The board may solicit applications for continuation grants from currently-funded projects in a form determined by the board to be appropriate for the projects.
The continuation solicitation shall specify a date by which the applicant must apply.
The application shall be submitted to the board in accordance with the deadline, required format and content specifications indicated in the continuation solicitation.
(4) Content of application.
An application for an initial grant shall include all of the following:
An abstract that briefly describes the project and highlights the project's purpose.
A justification of the proposed budget detailing cost estimates used in compiling the budget request.
A statement of assurance of compliance with applicable federal statutes and regulations and state statutes and rules, including the requirements of this chapter and the RFP.
DHS 199.05(5)(a)1.1. `Preliminary review.'
All initial grant applications shall include all of the application contents specified in sub. (4)
and, if applicable, the RFP. The board or its designated evaluation committee shall review each application for compliance with the format and content specifications of sub. (4)
and the RFP. Applications that fail to meet all of the criteria may not be approved by the board. Rejection of an application for failure to meet form and content specifications is not subject to appeal to the board.
2. `Evaluation criteria.'
The board or its designated evaluation committee shall evaluate initial grant applications that receive a favorable preliminary review as specified in subd. 1.
against criteria specified in sub. (4)
and the RFP. The criteria shall include all of the following:
The applicant's organizational and programmatic capacity to implement the proposed project.
The applicant's understanding and ability to communicate the needs of the target population.
The applicant's stated purpose and objectives for the program and methods and timetable for implementing the program.
Criteria for evaluating continuation applications.
The board or its designated evaluation committee shall evaluate continuation grant applications against all of the following criteria:
The applicant's understanding and capacity to communicate the needs of the target population.
The applicant's timetable for implementing the continuation of the current program.
The quality of the program as measured by program objectives and methodology, evaluation methodology and outcomes, fiscal management, documentation of program services, and the involvement of community partners.
The board or its designated evaluation committee shall weight the importance of each evaluation criterion by assigning points to it. The criteria weighting shall be provided in the RFP.
Using the evaluation criteria specified in subs. (4)
, the board or its designated evaluation committee shall evaluate each application against each applicable criterion and assign points signifying the degree to which the application meets each criterion up to the maximum number of points specified in the RFP. The total points assigned to the application for all applicable criteria will be the score for each application.
The board shall numerically rank each application for each RFP and for continuation grants.
Using evaluation criteria specified in sub. (5) (b)
, the board or its designated evaluation committee shall conduct a non-competitive evaluation of each application.
The board shall assign a numerical score to each continuation grant application.
The board or its designated evaluation committee shall award continuation grants based upon the applicant's demonstration of effective grant administration and achievement of program outcomes during the previous funding period.
DHS 199.05 History
Cr. Register, May, 2001, No. 545
, eff. 6-1-01.
DHS 199.06(1)(a)(a) Initial grants.
For a given RFP, the board shall award a grant to the applicant with the highest numerical score pursuant to s. DHS 199.05 (6)
, except that:
The board or its designated evaluation committee may reject any application failing to meet the content specifications under s. DHS 199.05 (4)
. Rejection of an application for failure to meet the content specifications under s. DHS 199.05 (4)
is not subject to appeal.
The board may negotiate the amount of an award, authorized budget items and programmatic goals and objectives before awarding a grant to an applicant.
The board or its designated evaluation committee may reject applications submitted by organizations or individuals that have a contractual, corporate, organizational or business responsibility to promote, assist in the promotion of, the use of or the sale of tobacco products for a company involved in the production, distribution or marketing of tobacco products.
The board may negotiate the amount of an award, authorized budget items and programmatic goals and objectives before awarding a continuation grant to an applicant.
In accordance with s. 16.75 (6) (b)
, Stats., the board may perform an intergovernmental procurement for purchases of supplies, materials, equipment or contractual services other than printing and stationary, from the federal government, from another state, or from any county, city, village, town or other governmental body in the state.
The board shall notify all applicants, in writing, within 60 days of the deadline stated in the RFP for an initial grant, or within 30 days of the expiration of an existing grant, of awards for the new funding agreement.
Except as provided in s. DHS 199.05 (5) (a) 1.
and sub. (1) (a) 1.
, an applicant for either an initial grant or a continuation grant may appeal to the board an adverse decision of the board. The appeal shall be in writing and shall fully identify all contested issues. The appeal shall be filed with the board within 10 working days of the date on which the notice of awards is postmarked.
The board shall make all grant awards through a contract between the board and each applicant selected to receive a grant.