The board shall solicit applications for initial grants by preparing one or more RFPs, publishing a legal notice of the availability of each RFP at least twice in the official state newspaper no later than 3 weeks before the application deadline, and distributing copies of an RFP on request.
Based upon satisfactory performance and availability of funds, the board may solicit applications annually for continuation grants from current grantees. The board's solicitations shall be published as a legal notice at least twice in the official state newspaper no later than 3 weeks before the application deadline. The board shall provide details of the continuation grant to interested parties upon request.
An application for an initial grant shall be made on forms included in the RFP.
The application shall be submitted to the board in accordance with the deadline and processes indicated in the RFP.
The board may solicit applications for continuation grants from currently-funded projects in a form determined by the board to be appropriate for the projects.
The continuation solicitation shall specify a date by which the applicant must apply.
The application shall be submitted to the board in accordance with the deadline, required format and content specifications indicated in the continuation solicitation.
(4) Content of application.
An application for an initial grant shall include all of the following:
An abstract that briefly describes the project and highlights the project's purpose.
A justification of the proposed budget detailing cost estimates used in compiling the budget request.
A statement of assurance of compliance with applicable federal statutes and regulations and state statutes and rules, including the requirements of this chapter and the RFP.
DHS 199.05(5)(a)1.1. `Preliminary review.'
All initial grant applications shall include all of the application contents specified in sub. (4)
and, if applicable, the RFP. The board or its designated evaluation committee shall review each application for compliance with the format and content specifications of sub. (4)
and the RFP. Applications that fail to meet all of the criteria may not be approved by the board. Rejection of an application for failure to meet form and content specifications is not subject to appeal to the board.
2. `Evaluation criteria.'
The board or its designated evaluation committee shall evaluate initial grant applications that receive a favorable preliminary review as specified in subd. 1.
against criteria specified in sub. (4)
and the RFP. The criteria shall include all of the following:
The applicant's organizational and programmatic capacity to implement the proposed project.
The applicant's understanding and ability to communicate the needs of the target population.
The applicant's stated purpose and objectives for the program and methods and timetable for implementing the program.
Criteria for evaluating continuation applications.
The board or its designated evaluation committee shall evaluate continuation grant applications against all of the following criteria:
The applicant's understanding and capacity to communicate the needs of the target population.
The applicant's timetable for implementing the continuation of the current program.
The quality of the program as measured by program objectives and methodology, evaluation methodology and outcomes, fiscal management, documentation of program services, and the involvement of community partners.
The board or its designated evaluation committee shall weight the importance of each evaluation criterion by assigning points to it. The criteria weighting shall be provided in the RFP.
Using the evaluation criteria specified in subs. (4)
, the board or its designated evaluation committee shall evaluate each application against each applicable criterion and assign points signifying the degree to which the application meets each criterion up to the maximum number of points specified in the RFP. The total points assigned to the application for all applicable criteria will be the score for each application.
The board shall numerically rank each application for each RFP and for continuation grants.
Using evaluation criteria specified in sub. (5) (b)
, the board or its designated evaluation committee shall conduct a non-competitive evaluation of each application.
The board shall assign a numerical score to each continuation grant application.
The board or its designated evaluation committee shall award continuation grants based upon the applicant's demonstration of effective grant administration and achievement of program outcomes during the previous funding period.
DHS 199.05 History
Cr. Register, May, 2001, No. 545
, eff. 6-1-01.
DHS 199.06(1)(a)(a) Initial grants.
For a given RFP, the board shall award a grant to the applicant with the highest numerical score pursuant to s. DHS 199.05 (6)
, except that:
The board or its designated evaluation committee may reject any application failing to meet the content specifications under s. DHS 199.05 (4)
. Rejection of an application for failure to meet the content specifications under s. DHS 199.05 (4)
is not subject to appeal.
The board may negotiate the amount of an award, authorized budget items and programmatic goals and objectives before awarding a grant to an applicant.
The board or its designated evaluation committee may reject applications submitted by organizations or individuals that have a contractual, corporate, organizational or business responsibility to promote, assist in the promotion of, the use of or the sale of tobacco products for a company involved in the production, distribution or marketing of tobacco products.
The board may negotiate the amount of an award, authorized budget items and programmatic goals and objectives before awarding a continuation grant to an applicant.
In accordance with s. 16.75 (6) (b)
, Stats., the board may perform an intergovernmental procurement for purchases of supplies, materials, equipment or contractual services other than printing and stationary, from the federal government, from another state, or from any county, city, village, town or other governmental body in the state.
The board shall notify all applicants, in writing, within 60 days of the deadline stated in the RFP for an initial grant, or within 30 days of the expiration of an existing grant, of awards for the new funding agreement.
Except as provided in s. DHS 199.05 (5) (a) 1.
and sub. (1) (a) 1.
, an applicant for either an initial grant or a continuation grant may appeal to the board an adverse decision of the board. The appeal shall be in writing and shall fully identify all contested issues. The appeal shall be filed with the board within 10 working days of the date on which the notice of awards is postmarked.
The board shall make all grant awards through a contract between the board and each applicant selected to receive a grant.
The board shall decide in advance of the funding year the amount of funds available for grants from the expected appropriation under s. 20.435 (1) (fm)
, Stats., and shall announce the availability of funds in one or more RFPs.
All funding decisions shall be contingent upon availability of funds under s. 20.435 (1) (fm)
, Stats. Any changes in the amount of funds available which were unforeseen at the time of the board's release of an RFP or continuation grant materials shall be accommodated by the board, as appropriate, by means of reduction, elimination or increase in existing awards, by awarding of funds to applicants previously denied due to insufficient funds, or by release of a new RFP or new continuation grant application materials.
Any funds that become available due to a denial of an award to a selected grantee as a result of failure of the selected grantee to sign the required agreement or as a result of termination of a project by the board or grantee shall be reallocated by the board at its discretion but within the limits of the intent of the appropriation and this chapter.
DHS 199.06 History
Cr. Register, May, 2001, No. 545
, eff. 6-1-01; corrections in (5) (a) and (b) made under s. 13.92 (4) (b) 7.
, Stats., Register July 2011 No. 667
Prohibited use of funds.
The following activities are prohibited under any grant awarded by the tobacco control board:
Purchasing tobacco use cessation medications without written permission from the grant manager.
Developing, implementing and evaluating of non-tobacco related activities and programs.
Supplanting existing anti-tobacco resources and activities.
(2) Violation of prohibited activities.
If a grantee conducts prohibited activities under sub. (1)
, the board may terminate the grant and recover funds previously paid to the grantee for that funding period on a recoupment schedule specified in the grant contract.
A grantee may not use grant funds to supplant existing employee salaries. Grant funds may be used to hire a person who will work less than 40 hours per week or to increase the hours of existing employees currently working less than 40 hours per week.
A grantee may not use grant funds to purchase capital equipment without the prior written approval of the board, although funds may be used to rent capital equipment. In this paragraph, "capital equipment" means equipment having a value greater than $5000 and a useful life of more than one year.
Grant recipients shall annually furnish the board with an independent certified audit of grant expenses within 30 days after receipt of the report from the audit firm but no later than 90 days after completion of the grant recipient's fiscal year. The cost of the audit shall be included in an applicant's budget of administrative costs.
Grant recipients shall maintain records for 3 years and provide information to the board as required by the board for purposes of program and fiscal audits and, at the request of the board, shall appear before the board to respond to any questions about the project and use of the grant monies.
DHS 199.07 History
Cr. Register, May, 2001, No. 545
, eff. 6-1-01; CR 03-033
: am. (1) (a) Register January 2004 No. 577
, eff. 2-1-04.