Comparison with rules in adjacent states
Minnesota. Copayment amounts are based on gross income and household size.
Illinois. Copayment amounts are based on family income, family size, and number of children in care.
Michigan. Copayment amounts are based on family size and family income.
Iowa. Copayment amounts are based on gross income, family size, and units of service used.
Summary of factual data and analytical methodologies
The federal Department of Health and Human Services has required that Wisconsin eliminate differential copayment amounts based on category of care, such as certified versus licensed providers.
Initial Regulatory Flexibility Analysis
The rule will affect small businesses as defined in s.
227.114 (1), Stats., but will not have a significant economic impact on a substantial number of small businesses. The Department's Small Business Regulatory Coordinator is Elaine Pridgen,
elaine.pridgen@dwd.state.wi.us or (608) 267-9403.
Analysis used to determine effect on small businesses
Certified providers will need to collect the increased copayments directly from families who use their child care services. If providers allow families to pay the increased copayment in installments, they may have additional bookkeeping. There are no reporting requirements necessary for compliance with the rule.
Fiscal Estimate
Summary
By combining the copayment rates for licensed and certified care at the licensed level, the Department will experience savings related to the increased copayment for certified care. By comparing the current copayments at the certified rate against the new copayment and applying that to the cost of care for child care subsidy parents who used certified care in SFY 07, it is estimated that the Department will realize about $475,000 in savings in direct child care subsidies for the three months that the rule will be effective in SFY 08, based on savings of $1,900,000 that might be expected for a full year.
Savings may diminish over time when program participants experience no differential in cost for varying types of care. As a result, SFY 09 savings are assumed to be only twice the SFY 08 amount, or $950,000.
Current-year appropriations are still anticipated to be fully expended.
State fiscal effect
Decrease in costs.
Local government fiscal effect
None.
Fund sources affected
GPR, FED, SEG
Affected Chapter
20 Appropriations
Long-range fiscal implications
If program participants migrate to higher cost licensed care, the change may be cost neutral over time.
Notice of Hearing
Workforce Development
NOTICE IS HEREBY GIVEN that pursuant to ss.
108.14 (2) and s.
227.11 (2) (a), Stats., the Department of Workforce Development proposes to hold a public hearing to consider rules revising chs.
DWD 100,
140, and
149, relating to disclosure of unemployment insurance records and affecting small businesses.
Hearing Information
April 8, 2008
|
MADISON
|
Tuesday
|
G.E.F. 1 Building, B103
|
1:30 p.m.
|
201 E. Washington Avenue
|
Interested persons are invited to appear at the hearing and will be afforded the opportunity to make an oral presentation of their positions. Persons making oral presentations are requested to submit their facts, views, and suggested rewording in writing.
Visitors to the GEF 1 building are requested to enter through the left East Washington Avenue door and register with the customer service desk. The entrance is accessible via a ramp from the corner of Webster Street and East Washington Avenue. If you have special needs or circumstances regarding communication or accessibility at the hearing, please call (608) 267-9403 at least 10 days prior to the hearing date. Accommodations such as ASL interpreters, English translators, or materials in audio format will be made available on request to the fullest extent possible.
Agency Contact Person
Daniel LaRocque, Director
Bureau of Legal Affairs
Phone: (608) 267-1406
Copy of Rule
An electronic copy of the proposed rules is available at
http://www.dwd.state.wi.us/dwd/hearings.htm. A copy of the proposed rules is also available at http://adminrules. wisconsin.gov. This site allows you to view documents associated with this rule's promulgation, register to receive email notification whenever the Department posts new information about this rulemaking order, and submit comments and view comments by others during the public comment period. You may receive a paper copy of the rule or fiscal estimate by contacting:
Elaine Pridgen
Office of Legal Counsel
Dept. of Workforce Development
P.O. Box 7946
Madison, WI 53707-7946
(608) 267-9403
Submission of Written Comments
Written comments on the proposed rules received at the above address, email, or through the http://adminrules. wisconsin.gov web site no later than April 9, 2008, will be given the same consideration as testimony presented at the hearing.
Analysis Prepared by the Department of Workforce Development
Statutory authority
Statutes interpreted
Related statutes and rules
Explanation of agency authority
Section
108.14 (7), Stats., provides that the records made or maintained by the department in connection with the administration of the unemployment insurance program are confidential and shall be open to public inspection or disclosure only to the extent that the department permits in the interest of program. No person may permit inspection or disclosure of any record provided to it by the department unless the department authorizes the inspection or disclosure.
The department may provide records made or maintained by the department in connection with the administration of the unemployment insurance program to any government unit, corresponding unit in the government of another state, or any unit of the federal government. No such unit may permit inspection or disclosure of any record provided to it by the department unless the department authorizes the inspection or disclosure.
Section
108.24 (4), Stats., provides that any person who, without authorization of the department, permits inspection or disclosure of any unemployment insurance record shall be fined not less than $25 nor more than $500 or may be imprisoned in the county jail for not more than one year or both. Each such unauthorized inspection or disclosure constitutes a separate offense.
Section
108.14 (2), Stats., provides that the department may adopt and enforce all rules which it finds necessary or suitable to carry out Chapter
108, Stats.
Summary of the proposed rule
Federal requirement. The U.S. Department of Labor issued its final rule regarding Federal-State Unemployment Compensation Program: Confidentiality and Disclosure Requirements of State UC Information on September 27, 2006. (71 Fed. Reg. 56830; codified at
20 CFR Part 603) States must amend their laws, rules, procedures, and existing agreements to comply with the federal rule by October 27, 2008.
The first federal Notice of Proposed Rulemaking concerning confidentiality and disclosure of state unemployment insurance information was issued in 1992. (57 Fed. Reg. 10064) In 1993, the Department of Workforce Development promulgated Chapter
DWD 149, regarding disclosure of unemployment insurance records, based on the 1992 proposed federal rule. Chapter
DWD 149 is being updated and reorganized to reflect the requirements of the final federal rule issued September 2006.
Records confidential. The proposed rules provide that unemployment insurance records made or maintained by the department are confidential and not open to public inspection or disclosure, except as specified. The department may disclose the following unemployment insurance records if the disclosure is in the interest of the unemployment insurance program and does not interfere with the efficient administration of the program: (1) public domain information; (2) appeals records and decisions with social security numbers redacted; (3) any unemployment insurance record that has been screened to prevent identification of the worker or employing unit that is the subject of the record or which could foreseeably be combined with other publicly available information to reveal any identifying particulars of an individual or employing unit; (4) unemployment insurance records to claimants, employing units, their agents, and authorized third parties and the permissive disclosure of records. The department shall disclose unemployment records required by federal and state law.
Notice to claimants and employers. The department shall notify every claimant at the time of application and periodically thereafter that confidential unemployment insurance information pertaining to the claimant may be requested and used for other governmental purposes, including verification of eligibility for other government programs. The department shall notify every employer subject to ch.
108, Stats., annually that wage information and other confidential unemployment insurance information may be requested and used for other governmental purposes, including verification of an individual's eligibility for other government programs.
Disclosure to claimants, employing units, their agents, and authorized third parties. An unemployment insurance record concerning a claimant is available to that claimant. A record concerning a claimant's work for an employing unit, an identification of the employing unit as a party of interest, or a record concerning status or liability under Chapter
108, Stats., is available to an employing unit.
The department may disclose a record to an attorney or agent of a claimant or employing unit only if the attorney or agent furnishes a written statement authorizing release or if the department verifies that the attorney or agent represents the claimant or employing unit. An elected official is an agent when acting in response to a constituent's inquiry about an unemployment insurance issue. A union representative is an agent when acting for a claimant.
The department may disclose an unemployment insurance record to an authorized third party that is not an agent of an individual or employer if the third party provides a written release containing specified information and signed by the individual or employer to whom the information pertains. The department may disclose an unemployment insurance record if the purpose specified either provides a service to the individual such that the individual expects to receive a benefit as a result of signing the release or carries out administration or evaluation of a public program to which the release pertains.
Mandatory disclosure of records. The proposed rules list federally-mandated disclosures. These federal mandates include information necessary for the proper administration of the UI program, such as the Internal Revenue Service for purposes of unemployment tax administration, the U.S. Citizen and Immigration Services for purposes of verifying a claimant's immigration status, federal officials for purposes of oversight of the UI program, and any other state to properly administer its UI program. Some of the federal-mandated disclosures are included in a system of required information sharing primarily among state and local agencies administering several federally-assisted programs.
Other required disclosures include disclosure to the state lottery board, upon request, information regarding any delinquency in the payment of contributions under ch.
108, Stats., by any person who desires to contract with the lottery board for the retail sale of lottery tickets and information to any government unit in the administration of a program of general relief or general assistance.
Permissive disclosure of records. If the department approves the purposes for which unemployment insurance records are requested, the records may be disclosed to the U. S. Department of Labor, the Unemployment Insurance Advisory Council, a government official with authority to obtain the information pursuant to a subpoena or court order, a public official or its agent or contractor for use in the performance of official duties, and any other disclosure as provided in these rules.
Confidentiality safeguard requirements. Third party recipients of unemployment insurance records must comply with all of the following confidentiality safeguard requirements:
• Safeguard disclosed information against unauthorized access or redisclosure.
• Use the disclosed information only for the purposes authorized by law and consistent with any applicable record disclosure agreement.
• Store disclosed information in a safe place physically secure from unauthorized access.
• Store and process information in electronic format in a way that unauthorized persons cannot obtain the information by any means.
• Ensure that only authorized persons are given access to disclosed information stored in a computer system.
• For third parties authorized to receive information by a claimant or employer maintain a copy of the written release authorizing each access and ensure that access to disclosed information will be only to those authorized under the release.
• Instruct all persons having access to disclosed information of the confidentiality requirements and the penalties for unauthorized disclosure, and have these persons sign an acknowledgement that they have been so instructed and agree to report any infraction promptly.
• Dispose of all disclosed records and copies after the purpose for which the information disclosed has been served or when the department considers appropriate, except for disclosed information possessed by any court.
• Allow the department to conduct on-site inspections of the disclosed records and to audit for compliance with this section.
No person, government unit, or other entity to which the department discloses an unemployment insurance record may redisclose information obtained from that record without the prior written approval of the department.
Record disclosure agreement. The proposed rules include provisions from the federal regulation regarding when a record disclosure agreement shall be in effect before disclosure of unemployment insurance records, other circumstances when a record disclosure agreement may be required, and what must be in the agreement.
Fee for disclosing unemployment insurance records. The federal regulation requires and the proposed rules provide that the department shall charge a fee for disclosing an unemployment insurance record when the disclosure is for a third party, government unit, or entity that requests the record and disclosure is not necessary for the proper administration of the unemployment insurance program, unless only incidental staff time and nominal processing costs are involved in making the disclosure. The department may charge a fee for disclosures in certain other circumstances. The fee may not exceed the actual, necessary, and direct costs of location and disclosure.
Comparison with federal regulations
The proposed rules are being updated to comply with the federal regulation regarding state disclosure of unemployment insurance records.
Comparison with rules in adjacent states
