DCF 250.04(6) (6)Children's records.
DCF 250.04(6)(a)(a) The licensee shall maintain a current written record at the center on each child enrolled, including the provider's own children under age 7, and shall make the record available to the licensing representative on request. Each record shall include all of the following:
DCF 250.04(6)(a)1. 1. Enrollment information and health history on forms provided by the department. The enrollment information and health history shall be on file prior to the child's first day of attendance.
DCF 250.04 Note Note: The department's forms, Child Care Enrollment and the Health History and Emergency Care Plan, are used for recording enrollment and health history information. Information on how to obtain department forms is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A. See s. DCF 250.07 (6) (L) 5. for information on sharing information related to a child's special health care needs.
DCF 250.04(6)(a)2. 2. Parental authorization for the child to participate in and be transported for field trips and other activities if these are part of the program.
DCF 250.04 Note Note: The department's form, Child Care Enrollment, includes a blanket authorization to take children on field trips. The department's form, Field Trip or Other Activity Notification, or another type of notification such as a note to a parent may be used to provide specific information about a field trip. Information on how to obtain department forms is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 250.04(6)(a)3. 3. A written agreement, signed by the parent, outlining the plan for a child to come to the center from school, home or other activities and to go from the center to school, home or other activities unless the child is accompanied by a parent or other authorized person or the child is transported by the center.
DCF 250.04 Note Note: The licensee may use either the department's form, Alternate Arrival/Release Agreement — Child Care, or the licensee's own form for securing the parent's signed agreement. Information on how to obtain the form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 250.04(6)(a)4. 4. Documentation of each child's immunization history and, except for a school-aged child, the most recent physical examination.
DCF 250.04 Note Note: See DCF 250.07 (6) (L) 1. and 2. for information on frequency of health exams. The department's form, Child Health Report — Child Care Centers, is used to document a child's health exam. Information on how to obtain the department form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 250.04(6)(a)5. 5. Written permission from the parents under s. DCF 250.07 (6) (k) for medical attention to be sought for the child if the child is injured.
DCF 250.04(6)(a)6. 6. For an infant or toddler, a current statement from the parent on a form provided by the department about the infant or toddler's habits of eating, sleeping, toileting and communication, and specific techniques that appear to comfort the child.
DCF 250.04 Note Note: The department's form, Intake for Child Under 2 Years, is used for recording the infant's or toddler's habits. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 250.04(6)(b) (b) The licensee shall maintain a current, accurate written record of the daily attendance on a form prescribed by the department that includes the actual time of arrival and departure for each child for the length of time the child is enrolled in the program.
DCF 250.04 Note Note: The department's form, Daily Attendance Record — Child Care, is used for recording a child's daily attendance. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 250.04(6)(c) (c) The licensee shall maintain a medical log book with pages that are lined and numbered and a stitched binding. A provider shall record in ink any injuries received by a child, evidence of unusual bruises, contusions, lacerations or burns received by a child in or out of center care or medication dispensed to a child in the medical log and sign or initial each entry. Pages may not be removed or lines skipped.
DCF 250.04 Note Note: Licensees may obtain information about maintaining a medical log book by contacting the Child Care Information Center at phone number 800-362-7353.
DCF 250.04 Note Note: See sub. (8) of this section for requirements related to reporting suspected child abuse or neglect, and s. DCF 250.07 (6) (b) 2. for information on recording in the medical log book.
DCF 250.04(7) (7)Confidentiality.
DCF 250.04(7)(a)(a) The licensee is responsible for compliance by the center with s. 48.78, Stats., and this subsection.
DCF 250.04(7)(b) (b) The licensee shall ensure that all of the following occur:
DCF 250.04(7)(b)1. 1. Persons having access to children's records do not discuss or disclose personal information regarding the children and facts learned about the children and their relatives. This subdivision does not apply to any of the following:
DCF 250.04(7)(b)1.a. a. The parent or person authorized in writing by the parent to receive the information.
DCF 250.04(7)(b)1.b. b. Any agency assisting in planning for the child when informed written parental consent has been given.
DCF 250.04(7)(b)1.c. c. Agencies authorized under s. 48.78, Stats.
DCF 250.04(7)(b)2. 2. A parent, upon request, has access to all records and reports maintained on his or her child.
DCF 250.04(7)(b)3. 3. All records required by the department under this chapter for licensing purposes are available to the licensing representative.
DCF 250.04(8) (8)Reporting child abuse.
DCF 250.04(8)(a)(a) A licensee or provider who knows or has reasonable cause to suspect that a child has been abused or neglected as defined in ss. 48.02 (1) and 48.981 (1), Stats., shall immediately contact the county department of social services or human services or local law enforcement agency in compliance with s. 48.981, Stats.
DCF 250.04(8)(b) (b) The licensee shall document that each provider and substitute has received training at least every 2 years in all of the following:
DCF 250.04(8)(b)1. 1. Child abuse and neglect laws.
DCF 250.04(8)(b)2. 2. How to identify children who have been abused or neglected.
DCF 250.04(8)(b)3. 3. The procedure for ensuring that all known or suspected cases of child abuse or neglect are immediately reported to the proper authorities.
DCF 250.04 Note Note: Failure of the licensee to report known or suspected child abuse or neglect does not lessen the legal duty of a child care employee to report known or suspected cases of child abuse or neglect. Information related to child abuse may be obtained from the Child Care Information Center by calling 1-800-362-7353.
DCF 250.04 Note Note: See sub. (6) (c) of this section for information about logging evidence of unusual bruises, contusions, lacerations or burns received by a child in or out of center care in the center medical log book.
DCF 250.04 History History: CR 03-052: cr. Register December 2004 No. 588, eff. 3-1-05; corrections in (2) (f), (g), (5) (b), (c), (d), (g) and (6) (a) 5. made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635; CR 07-102: am. (2) (e) 3., 7., 8., (g), (h), (i), (3) (intro.), (a), (e), (i), (j), (5) (intro.), (d), (g), (6) (a) (intro.), 3. and (b), cr. (2) (L), (m), (3) (L), (m), (4) (c), (5) (h), (i), (j) and (k) Register December 2008 No. 636, eff. 1-1-09; corrections in (3) (m), (4) (c) 1., (5) (d), (h), (i) and (j) made under s. 13.92 (4) (b) 7., Stats., Register December 2008 No. 636; 2015 Wis. Act 132: am. (2) (g), (6) (a) 1. Register February 2016 No. 722, eff. 3-1-16; corrections in (5) (b), (c) made under s. 13.92 (4) (b) 7., Stats., Register September 2016 No. 729.
DCF 250.05 DCF 250.05Staffing.
DCF 250.05(1) (1)Responsibilities and qualifications of staff.
DCF 250.05(1)(a)(a) Minimum age and competence. A family child care provider shall be physically, mentally and emotionally able to provide responsible care to all children, including children with disabilities, and shall be at least 18 years of age.
DCF 250.05(1)(b) (b) Training.
DCF 250.05(1)(b)1.a.a. A provider shall have satisfactorily completed 3 credits of broad-based early childhood training or a non-credit course in caring for children approved by the department before receiving a license or working with children.
DCF 250.05 Note Note: The non-credit course called Introduction To The Child Care Profession is the non-credit course in caring for children that has been approved by the department. Acceptable broad-based early childhood education courses taken for credit include child development, child psychology or introduction to early childhood education. Information on agencies offering department-approved courses is available on the department's website at http://dcf.wisconsin.gov.
DCF 250.05(1)(b)1.b. b. A person licensed or beginning to work with children after January 1, 2009, shall have satisfactorily completed a non-credit course in operating a child care business approved by the department or its equivalent before becoming licensed or working with children.
DCF 250.05 Note Note: The non-credit course entitled Fundamentals of Family Child Care is the non-credit course in operating a child care business that has been approved by the department. Information on agencies offering the department-approved course is available on the department's website at http://dcf.wisconsin.gov.
DCF 250.05(1)(b)2. 2. If more than one provider is required to meet the staff-to-child ratios, each additional provider shall meet the training requirements as specified under this paragraph.
DCF 250.05(1)(b)3. 3. A substitute or volunteer used to meet staff-to-child ratios need not meet the training requirements specified in this section until the substitute or volunteer has worked in the center for 240 hours, except that the substitute or volunteer used to meet staff-to-child ratios shall complete department-approved training in shaken baby syndrome prevention before providing care and supervision to children under age 5.
DCF 250.05(1)(b)4. 4. A provider shall receive and document having received 15 hours of continuing education each year in child growth and development, early childhood education, caring for children with disabilities, or first aid as approved by the department. This training may include attendance at training events, workshops, conferences, consultation with community resource people or observation of child care programs. Up to 5 hours of independent reading or watching educational materials may be used to meet continuing education requirements.
DCF 250.05 Note Note: The licensee may use either the department's form, Staff Continuing Education Record-Child Care Centers, or the licensee's own form to document the completion of continuing education. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 250.05(1)(b)5. 5. A provider shall obtain within 6 months of licensure or date of hire and maintain a current certificate of completion for a department-approved course in infant and child cardiopulmonary resuscitation including training in the use of an automated external defibrillator. The time spent obtaining or renewing cardiopulmonary resuscitation training may be counted towards the required continuing education hours.
DCF 250.05(1)(b)6. 6. Within 6 months of becoming licensed or working in a center licensed to care for children under age 2, a provider shall have completed at least 10 hours of department-approved training in the care of infants and toddlers.
DCF 250.05(1)(b)7. 7. Before becoming licensed or providing care and supervision to children under age 5, a provider, substitute, volunteer, emergency back-up or any other person providing care and supervision to children in a family child care center shall have completed department-approved training in shaken baby syndrome prevention unless the person has documentation of completion of one of the non-credit, department-approved, entry-level courses that contain the required materials taken after July 1, 2005.
DCF 250.05 Note Note: Introduction to the Child Care Profession and Fundamentals of Infant and Toddler Care are the names of the non-credit, department-approved, entry-level courses that contain the required shaken baby syndrome prevention materials. Information on agencies offering the department-approved courses is available on the department's website at http://dcf.wisconsin.gov.
DCF 250.05(1)(c) (c) Volunteers. No person may offer child care training as specified in this section unless the person and the course have been approved by the department.
DCF 250.05 Note Note: Information on the approval process for non-credit courses is available on the department's website, http://dcf.wisconsin.gov.
DCF 250.05(2) (2)Staff development.
DCF 250.05(2)(a)(a) Orientation of employees, volunteers and substitutes. Each employee, volunteer, or substitute shall receive an orientation before beginning work. The orientation shall be documented on a form provided by the department and kept in the employee file. The orientation shall cover all of the following:
DCF 250.05 Note Note: See s. DCF 250.04 (2) (f) relating to a written plan for orientation.
DCF 250.05(2)(a)1. 1. Names and ages of all the children in care.
DCF 250.05(2)(a)2. 2. Current arrival and departure information for each child enrolled including the names of people authorized to pick up the child.
DCF 250.05(2)(a)3. 3. A review of children's records including emergency contact information.
DCF 250.05(2)(a)4. 4. Specific information relating to children's special health care needs including medications, disabilities or special health conditions.
DCF 250.05(2)(a)5. 5. Procedures to reduce the risk of sudden infant death syndrome, if the center is licensed to care for children under one year of age.
DCF 250.05(2)(a)6. 6. An overview of the daily schedule including meals, snacks, nap and any information related to the eating and sleep schedules of infants and toddlers enrolled in the center.
DCF 250.05(2)(a)7. 7. A review of the center's procedures for dealing with emergencies.
DCF 250.05(2)(a)8. 8. The procedure for reporting suspected abuse and neglect of a child.
DCF 250.05(2)(a)9. 9. The plan for evacuating sleeping children, if the center is licensed to care for children between the hours of 9 PM and 5 AM.
DCF 250.05(2)(a)10. 10. The procedure to contact a parent if a child is absent from the center without prior notification of the absence from the parent.
DCF 250.05(2)(a)11. 11. Review of center policies required under s. DCF 250.04 (2) (e).
DCF 250.05(2)(a)12. 12. Review of this chapter.
DCF 250.05(2)(a)13. 13. Review of s. DHS 12.07 (1) which requires a provider to notify the licensee as soon as possible but no later than the provider's next working day when any of the following occurs:
DCF 250.05(2)(a)13.a. a. The provider has been convicted of a crime.
DCF 250.05(2)(a)13.b. b. The provider has been or is being investigated by any governmental agency for any other act, offense, or omission, including an investigation related to the abuse or neglect, or threat of abuse or neglect, to a child or other client, or an investigation related to misappropriation of a client's property.
DCF 250.05(2)(a)13.c. c. The provider has a substantiated governmental finding against them for abuse or neglect of a child or adult or for misappropriation of a client's property.
DCF 250.05(2)(a)13.d. d. A professional license held by a provider has been denied, revoked, restricted or otherwise limited.
DCF 250.05 Note Note: The department's form, Staff Orientation Checklist — Family Child Care Centers, is used to document completion of employee orientation. Information on how to obtain the form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 250.05(2)(b) (b) Orientation of emergency back-up providers. Each time an emergency situation occurs, each emergency back-up provider shall receive an orientation immediately before being left alone with the children. The orientation shall cover all of the following:
DCF 250.05 Note Note: See s. DCF 250.04 (2) (f) relating to a written plan for orientation.
DCF 250.05(2)(b)1. 1. Names and ages of all the children in care.
DCF 250.05(2)(b)2. 2. Arrival and departure information for each child in care including the names of people authorized to pick up the child.
DCF 250.05(2)(b)3. 3. Location of children's files including emergency contact information, consent for emergency medical treatment and any special health care needs.
DCF 250.05(2)(b)4. 4. Procedures to reduce the risk of sudden infant death syndrome, if the center is licensed to care for children under one year of age.
DCF 250.05(3) (3)Supervision.
DCF 250.05(3)(a)1.1. A provider may not be engaged in any other activity or occupation during the hours of operation of the center, except for daily maintenance of the home.
DCF 250.05(3)(a)2. 2. The licensee may not combine the care of children enrolled in the child care center with foster care of other non-related children or adults without the prior written approval of both licensing agencies.
DCF 250.05(3)(b) (b) A provider shall be awake whenever children are in care.
DCF 250.05(3)(c) (c) No individual provider may take care of children for more than 12 hours in any 24-hour period.
DCF 250.05(3)(d) (d) No child may be in care for more than 12 hours in any 24-hour period.
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Published under s. 35.93, Stats. Updated on the first day of each month. Entire code is always current. The Register date on each page is the date the chapter was last published.