DCF 251.04(4)(f) (f) A copy of this chapter shall be posted or available in an area of the center where parents are likely to see it.
DCF 251.04(4)(g) (g) A copy of the child care policies of the center shall be made available to the parents in an area of the center accessible to parents. Personnel policies need not be included.
DCF 251.04(5) (5)Staff records.
DCF 251.04(5)(a)(a) The licensee shall maintain a file on each employee which is available for examination by the licensing representative at the center. An employee's file shall include all of the following:
DCF 251.04(5)(a)1. 1. The employee's name, address, date of birth, education, position, previous work experience in child care including reason for leaving previous positions, and the name, address and telephone numbers of persons to be notified in an emergency.
DCF 251.04 Note Note: The licensee may use the department's form, Staff Record — Child Care Centers, or the licensee's own form for recording staff information. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(5)(a)2. 2. A background information disclosure form, completed prior to the employee's first day of employment and every 4 years thereafter, that does not reveal any information which may preclude the person's employment under s. 48.685, Stats., or ch. DCF 12.
DCF 251.04 Note Note: The department's form, Background Information Disclosure, is used for reporting background information. Information on how to obtain the form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(5)(a)3. 3. A complete caregiver background check as specified in s. 48.685, Stats., and ch. DCF 12 including the results of any subsequent investigation related to information obtained as part of the background check within 60 days of employment and every 4 years thereafter.
DCF 251.04(5)(a)4. 4. The physical examination report required under s. DCF 251.05 (1) (L) 1.
DCF 251.04(5)(a)5. 5. A certificate from The Registry documenting that the person has met the educational qualifications for the position if the person has worked as a teacher, director or administrator at the center for at least 3 months. A copy of an educator's license issued by the department of public instruction as a teacher may substitute for a certificate from The Registry. For persons not required to have a Registry certificate including assistant teachers and a teacher, center director or administrator who has not worked for the center for more than 3 months, documentation of the person's educational qualifications shall be on file.
DCF 251.04(5)(a)6. 6. Documentation of orientation and continuing education received under s. DCF 251.05 (2).
DCF 251.04 Note Note: The licensee may use either the Department's form, Staff Continuing Education Record — Child Care Centers, or the licensee's own form to document the completion of continuing education. The licensee may use either the Department's form, Staff Orientation Checklist — Group Child Care Centers, or the licensee's own form to document completion of staff orientation. Information on how to obtain Department's forms is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(5)(a)7. 7. Documentation of training in shaken baby syndrome prevention taken before beginning work if the person will provide care and supervision to children under age 5.
DCF 251.04(5)(a)8. 8. Documentation of days and hours worked when the person was included in the staff-to-child ratio.
DCF 251.04(5)(b) (b) Adults who work at the center and who are compensated from sources other than the center, and student teachers, shall meet the staff record requirements specified in par. (a) 1., 2. and 3.
DCF 251.04(6) (6)Children's records.
DCF 251.04(6)(a)(a) The licensee shall maintain a current written record obtained prior to the child's first day of attendance or subsequent re-enrollment at the center on each child enrolled and shall make the record available to the licensing representative on request. Each record shall include all of the following:
DCF 251.04(6)(a)1. 1. Enrollment information consisting of:
DCF 251.04(6)(a)1.a. a. The name and birthdate of the child.
DCF 251.04(6)(a)1.b. b. The full names of the child's parents.
DCF 251.04(6)(a)1.c. c. The child's home address and telephone number.
DCF 251.04(6)(a)1.d. d. An address and telephone number where a parent can be reached while the child is in care.
DCF 251.04(6)(a)1.e. e. The name, address, telephone number and relationship to the child of a person to be notified in an emergency when a parent cannot be reached immediately.
DCF 251.04(6)(a)1.f. f. The name, address and telephone number of a physician or medical facility caring for the child.
DCF 251.04(6)(a)1.g. g. The names, addresses and telephone numbers of persons other than a parent authorized to call for the child or to accept the child who is dropped off.
DCF 251.04(6)(a)1.h. h. The child's first day of attendance at the center.
DCF 251.04(6)(a)1.i. i. For an infant or toddler, a current statement from the parent about the infant or toddler's habits of eating, sleeping, toileting and communication, and specific techniques which appear to comfort the child.
DCF 251.04 Note Note: See s. DCF 251.09 (1) (am) which specifies what written information must be obtained from the parent of an infant or toddler. The licensee may use either the department's form, Intake for Child under 2 Years — Child Care Centers, or the licensee's own form for recording information about each child under 2 years of age. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)2. 2. Written consent from the parent for emergency medical care or treatment.
DCF 251.04 Note Note: The licensee may use either the department's form, Child Care Enrollment, or the licensee's own form to obtain consent of the child's parent for emergency medical treatment. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)3. 3. Authorization from the parent to transport the child to and from the center, when transportation is provided.
DCF 251.04 Note Note: The licensee may use either the department's form, Transportation Permission — Child Care Centers, or the licensee's own form to obtain authorization to transport children to and from the Center. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)4. 4. Authorization from the parent for the child to participate in and be transported for field trips and other activities, if these are part of the center's program.
DCF 251.04 Note Note: The licensee may use either the department's form, Field Trip or Other Activity Notification/Permission, or the licensee's own form for securing parental information. The department's form, Child Care Enrollment, also contain authorization from a parent to participate in field trips if the center chooses to use that form. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)5. 5. Authorization from the parent outlining the plan for a child to come to the center from school, home or other activities or to go from the center to school, home or other activities unless the child is accompanied by a parent or other authorized person or transported by the center.
DCF 251.04 Note Note: The licensee may use either the department's form, Alternate Arrival/Release Agreement — Child Care Centers, or the licensee's own form for securing the parent's authorization. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)6. 6. Documentation of each child's health history on a form provided by the department.
DCF 251.04 Note Note: The department's form, Health History and Emergency Care Plan is used for health history information. Information on how to obtain the form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)6m. 6m. Documentation of each child's immunization history.
DCF 251.04 Note Note: The form, Day Care Immunization Record, may be used to record immunization information. An electronic printout from the Wisconsin Immunization Registry or other registry maintained by a health care provider may be used in place of the Day Care Immunization Record. Information on how to obtain the form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)7. 7. Specific informed written consent from the parent for each incident of participation by a child in any research or testing project.
DCF 251.04 Note Note: The licensee may use either the department's form, Informed Consent for Observation or Testing by an Outside Agency — Child Care Centers, or the licensee's own form for securing the parent's written consent. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)8. 8. The health examination report required under s. DCF 251.07 (6) (k) 3.
DCF 251.04(6)(b) (b) The licensee shall maintain a current, accurate written record of the daily attendance and date of birth of each child for the length of time the child is enrolled in the program. The actual time of arrival and departure for each child shall be recorded if hours of arrival and departure vary among children.
DCF 251.04 Note Note: The form, Daily Attendance Record — Child Care, may be used to record a child's daily attendance. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(c) (c) The licensee shall maintain a log or logs for medication and injury and shall record daily any injuries received by a child or medication dispensed to a child, as follows:
DCF 251.04(6)(c)1. 1. The log shall be in a book with stitched binding with pages that are lined and numbered. The pages may not be removed or lines skipped.
DCF 251.04(6)(c)2. 2. Entries shall be made in ink on the date of occurrence and shall be dated and signed or initialed by the person making the entry.
DCF 251.04 Note Note: See s. DCF 251.07 (6) (f) and (j) for information on recording entries in the center medical log book.
DCF 251.04(7) (7)Confidentiality. The licensee is responsible for the compliance of child care center employees and volunteers with s. 48.78, Stats., and this subsection. The licensee shall ensure that:
DCF 251.04(7)(a) (a) Persons having access to children's records do not discuss or disclose personal information regarding the children and facts learned about the children and their relatives. This does not apply to:
DCF 251.04(7)(a)1. 1. The parent or a person authorized in writing by the parent to receive the information.
DCF 251.04(7)(a)2. 2. Any agency assisting in planning for the child when informed written parental consent has been given.
DCF 251.04(7)(a)3. 3. Agencies authorized under s. 48.78, Stats.
DCF 251.04(7)(b) (b) A parent, upon request, has access to all records and reports maintained on his or her child.
DCF 251.04(7)(c) (c) All records required by the department under this chapter for licensing purposes are available to the licensing representative.
DCF 251.04(8) (8)Reporting child abuse.
DCF 251.04(8)(a)(a) A licensee, employee or volunteer at a child care center who knows or has reasonable cause to suspect that a child has been abused or neglected as defined in ss. 48.02 (1) and 48.981 (1), Stats., shall immediately contact the county department of social services or human services or a local law enforcement agency, as required by s. 48.981, Stats.
DCF 251.04(8)(b) (b) The licensee, shall ensure that every employee and volunteer who comes in contact with the children at the child care center has received training every 2 years in all of the following:
DCF 251.04(8)(b)1. 1. Child abuse and neglect law.
DCF 251.04(8)(b)2. 2. How to identify children who have been abused or neglected.
DCF 251.04(8)(b)3. 3. The procedure for ensuring that known or suspected cases of child abuse or neglect are immediately reported to the proper authorities.
DCF 251.04 Note Note: Failure of the licensee to report known or suspected child abuse or neglect does not lessen the legal duty of a child care employee to report known or suspected cases of child abuse or neglect. Information related to child abuse may be obtained from the Child Care Information Center, 2109 S. Stoughton Rd., Madison, WI 53716, 1-800-362-7353.
DCF 251.04 Note Note: See s. DCF 251.04 (3) (j) on reporting suspected abuse of a child by a staff member to the department.
DCF 251.04 History History: Cr. Register, January, 1997, No. 493, eff. 8-1-97; CR 03-052: am. (2) (c), (f), (g), (i) and (m), (3) (a), (f) and (g), (5) (a), (6) (a) and 6., (7) (intro), (8) (a), (b) (intro), and 3., cr. (3) (h) to (L), (6) (a) 6m., r. and recr. (5) (a) 2. and 3. Register December 2004 No. 588, eff. 3-1-05; corrections in (2) (d), (3) (j), (4) (a) 1., (5) (a) 2. to 5. made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635; CR 07-102: am. (1) (a), (2) (f), (h) 2., (i) 5., 6., (k), (L), (3) (intro.), (a), (c), (g), (j), (6) (a) 5. and (b), cr. (2) (h) 2. a., b., c., d., (i) 9., (n), (o), (p), (3) (m), (n), (5) (a) 6., 7., 8. and (6) (a) 8., r. and recr. (5) (a) 5. Register December 2008 No. 636, eff. 1-1-09; corrections in (3) (m), (5) (a) 6. and (6) (a) 8. made under s. 13.92 (4) (b) 7., Stats., Register December 2008 No. 636; 2015 Wis. Act 132: am. (5) (a) 4. Register February 2016 No. 722, eff. 3-1-16; correction in (5) (a) 2., 3. made under s. 13.92 (4) (b) 7., Stats., Register September 2016 No. 729.
DCF 251.05 DCF 251.05Staffing.
DCF 251.05(1) (1)Responsibilities and qualifications of staff.
DCF 251.05(1)(a)(a) Competency. A child care worker, including the center administrator, center director, child care teachers, assistant teachers, and volunteers counted in the staff to child ratio shall be physically, mentally and emotionally able to provide responsible care for all children including children with disabilities.
DCF 251.05(1)(b) (b) Shaken baby syndrome prevention training. Except for a volunteer who is not counted in staff-to-child ratios, each child care worker including the administrator, center director, teachers, assistant teachers, and substitutes who provide care and supervision to children under 5 years of age shall receive department-approved training in shaken baby syndrome and impacted babies and appropriate ways to manage crying, fussing or distraught children. The training shall be completed by one of the following methods:
DCF 251.05(1)(b)1. 1. Complete the department-approved, in-person training on shaken baby syndrome prevention and impacted babies before the date on which the child care worker begins to work with children under age 5 years.
DCF 251.05(1)(b)2. 2. View a department-approved video or complete a department-approved, web-based course on shaken baby syndrome prevention before the date on which the child care worker begins to work with children under age 5 years and complete a department-approved, in-person training within 6 months of beginning to work with children under age 5.
DCF 251.05 Note Note: Department-approved training in shaken baby syndrome prevention is included in the department-approved non-credit courses called Introduction to the Child Care Profession and Fundamentals of Infant and Toddler, if the course was taken after 7/1/05. Information on department-approved training in shaken baby syndrome is available from the Child Care Information Center at 800-362-7353.
DCF 251.05(1)(c) (c) Cardiopulmonary resuscitation training. All employees in regular contact with children shall obtain and maintain a current certificate of completion for infant and child cardiopulmonary resuscitation and automated external defibrillator use from an agency approved by the department within 6 months after beginning to work with children. Volunteers included in determining staff-to-child ratios shall obtain a certificate of completion in infant and child cardiopulmonary resuscitation after volunteering for 240 hours. The time spent obtaining or renewing cardiopulmonary resuscitation training may be counted towards the required continuing education hours.
DCF 251.05(1)(d) (d) Administrator.
DCF 251.05(1)(d)1.1. The licensee may act as administrator of a group child care center. If the licensee does not act as administrator, the licensee shall designate a person or persons to be the administrator or administrators of the center. The administrator shall be responsible for the center's management, including personnel, finance, physical plant and the day to day operation of the center.
DCF 251.05(1)(d)2. 2. An administrator shall:
DCF 251.05(1)(d)2.a. a. Be at least 21 years of age.
DCF 251.05(1)(d)2.b. b. Have completed high school or its equivalent as determined by the Wisconsin department of public instruction.
DCF 251.05(1)(d)3. 3. Before a person assumes the position of administrator, the person shall have both of the following:
DCF 251.05(1)(d)3.a. a. One year of experience as a manager or satisfactory completion of one credit or non-credit department-approved course in business or program administration.
DCF 251.05(1)(d)3.b. b. One year of experience as a center director or child care teacher in a licensed child care center or kindergarten or satisfactory completion of one non-credit department-approved course or one course for credit in early childhood education or its equivalent.
DCF 251.05(1)(d)4. 4. If the board of a parent cooperative is responsible for management of a center, the requirements under subds. 2., and 3., do not apply.
DCF 251.05(1)(d)5. 5. Within one year of assuming the position, each administrator shall complete at least 10 hours of training in supervision or personnel management, if the administrator has not previously received that training. The training may be counted as part of the annual continuing education requirement.
DCF 251.05(1)(e) (e) Center director.
DCF 251.05(1)(e)1.1. The licensee may act as the center director. If the licensee does not act as center director, the licensee shall designate a person or persons to be the center director for each center location.
DCF 251.05(1)(e)2. 2. The center director shall be responsible for the supervision of the planning and implementation of the center's program for children, the supervision of staff at the center, staff meetings and orientation and continuing education for the staff.
DCF 251.05(1)(e)3. 3. A center director shall be employed on one of the following schedules:
DCF 251.05(1)(e)3.a. a. At least 10 hours a week for the exclusive purpose of carrying out center director responsibilities in a single full-day center location licensed for 50 or fewer children.
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Published under s. 35.93, Stats. Updated on the first day of each month. Entire code is always current. The Register date on each page is the date the chapter was last published.