DCF 251.04(6)(a)4. 4. Authorization from the parent for the child to participate in field trips and other off-premises activities, if these are part of the center's program.
DCF 251.04 Note Note: The licensee may use either the department's form, Field Trip or Other Activity Notification/Permission, the department's form, Child Care Enrollment, or the licensee's own form for securing parental permission. Forms are available on the department's website, https://dcf.wisconsin.gov/cclicensing/ccformspubs.
DCF 251.04(6)(a)5. 5. Authorization from the parent outlining the plan for a child to come to the center from school, home or other activities or to go from the center to school, home or other activities unless the child is accompanied by a parent or other authorized person or transported by the center.
DCF 251.04 Note Note: The licensee may use either the department's form, Alternate Arrival/Release Agreement — Child Care Centers, or the licensee's own form for securing the parent's authorization. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)6. 6. Documentation of each child's health history on a form provided by the department.
DCF 251.04 Note Note: The department's form, Health History and Emergency Care Plan is used for health history information. Information on how to obtain the form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)6m. 6m. Documentation that indicates the child's immunization history is in compliance with s. 252.04, Stats., and ch. DHS 144.
DCF 251.04 Note Note: To record immunization information, use either an electronic printout from the Wisconsin Immunization Registry or other registry maintained by a health care provider or the Department of Health Services Form F-44192, Child Care Immunization Record. The form is available on the department's website at https://dcf.wisconsin.gov/cclicensing/ccformspubs.
DCF 251.04(6)(a)7. 7. Specific informed written consent from the parent for each incident of participation by a child in any research or testing project.
DCF 251.04 Note Note: The licensee may use either the department's form, Informed Consent for Observation or Testing by an Outside Agency — Child Care Centers, or the licensee's own form for securing the parent's written consent. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(a)8. 8. Documentation of each child's most recent physical examination in accordance with the following schedule:
DCF 251.04(6)(a)8.a. a. Each child under 2 years of age shall have an initial health examination not more than 6 months prior to nor more than 3 months after being admitted to the center, and a follow-up examination at least once every 6 months thereafter.
DCF 251.04(6)(a)8.b. b. Each child who is at least 2 years of age but who is not 5 years of age or older shall have an initial health examination not more than one year prior to nor later than 3 months after being admitted to a center, and a follow-up health examination at least once every 2 years thereafter.
DCF 251.04(6)(a)8.c. c. Children 5 years of age and older are not required to have a health exam.
DCF 251.04(6)(a)8.d. d. A health examination report shall be made on an electronic printout from a licensed physician, physician assistant, or other HealthCheck provider or on a form provided by the department that is signed and dated by a licensed physician, physician assistant, or other HealthCheck provider.
DCF 251.04 Note Note: To document a health examination, use either an electronic printout from a medical professional or the department's Form DCF-F-CFS0060, Child Health Report — Child Care Centers. The department's form is available at https://dcf.wisconsin.gov/cclicensing/ccformspubs.
DCF 251.04(6)(b) (b) The licensee shall maintain a current, accurate written record of the daily attendance and date of birth of each child for the length of time the child is enrolled in the program. The actual time of arrival and departure for each child shall be recorded if hours of arrival and departure vary among children.
DCF 251.04 Note Note: The form, Daily Attendance Record — Child Care, may be used to record a child's daily attendance. Information on how to obtain the department's form is available on the department's website, http://dcf.wisconsin.gov, or from any regional licensing office in Appendix A.
DCF 251.04(6)(c) (c) If children are transported by the center to or from the child's home or school, the licensee shall maintain a daily attendance record that includes the actual time the child was picked up or dropped off.
DCF 251.04(7) (7) Confidentiality. The licensee is responsible for the compliance of child care center employees and volunteers with s. 48.78, Stats., and this subsection. The licensee shall ensure that:
DCF 251.04(7)(a) (a) Persons having access to children's records do not discuss or disclose personal information regarding the children and facts learned about the children and their relatives. This does not apply to:
DCF 251.04(7)(a)1. 1. The parent or a person authorized in writing by the parent to receive the information.
DCF 251.04(7)(a)2. 2. Any agency assisting in planning for the child when informed written parental consent has been given.
DCF 251.04(7)(a)3. 3. Agencies authorized under s. 48.78, Stats.
DCF 251.04(7)(b) (b) A parent, upon request, has access to all records and reports maintained on his or her child.
DCF 251.04(7)(c) (c) All records required by the department under this chapter for licensing purposes are available to the licensing representative.
DCF 251.04(8) (8) Reporting child abuse or neglect.
DCF 251.04(8)(a) (a) A licensee, employee or volunteer at a child care center who knows or has reasonable cause to suspect that a child has been abused or neglected as defined in ss. 48.02 (1) and 48.981 (1), Stats., shall immediately contact the county department of social services or human services or a local law enforcement agency, as required by s. 48.981, Stats.
DCF 251.04 Note Note: Child care workers are required to report known or suspected child abuse or neglect as specified in par. (a). Reporting to the licensee does not lessen this legal duty if the licensee fails to report as specified in par. (a). Information related to child abuse or neglect may be obtained from the Child Care Information Center, www.ccic.wi.gov, 1-800-362-7353.
DCF 251.04(8)(b) (b) The licensee, shall ensure that every employee and volunteer who comes in contact with the children at the child care center has received training every 2 years in all of the following:
DCF 251.04(8)(b)1. 1. Child abuse and neglect law.
DCF 251.04(8)(b)2. 2. How to identify children who have been abused or neglected.
DCF 251.04(8)(b)3. 3. The procedure for ensuring that known or suspected cases of child abuse or neglect are immediately reported to the proper authorities.
DCF 251.04 Note Note: See s. DCF 251.04 (3) (j) on reporting suspected abuse of a child by a staff member to the department.
DCF 251.04 History History: Cr. Register, January, 1997, No. 493, eff. 8-1-97; CR 03-052: am. (2) (c), (f), (g), (i) and (m), (3) (a), (f) and (g), (5) (a), (6) (a) and 6., (7) (intro), (8) (a), (b) (intro), and 3., cr. (3) (h) to (L), (6) (a) 6m., r. and recr. (5) (a) 2. and 3. Register December 2004 No. 588, eff. 3-1-05; corrections in (2) (d), (3) (j), (4) (a) 1., (5) (a) 2. to 5. made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635; CR 07-102: am. (1) (a), (2) (f), (h) 2., (i) 5., 6., (k), (L), (3) (intro.), (a), (c), (g), (j), (6) (a) 5. and (b), cr. (2) (h) 2. a., b., c., d., (i) 9., (n), (o), (p), (3) (m), (n), (5) (a) 6., 7., 8. and (6) (a) 8., r. and recr. (5) (a) 5. Register December 2008 No. 636, eff. 1-1-09; corrections in (3) (m), (5) (a) 6. and (6) (a) 8. made under s. 13.92 (4) (b) 7., Stats., Register December 2008 No. 636; 2015 Wis. Act 132: am. (5) (a) 4. Register February 2016 No. 722, eff. 3-1-16; correction in (5) (a) 2., 3. made under s. 13.92 (4) (b) 7., Stats., Register September 2016 No. 729; EmR1918: emerg. am. (2) (d), cr. (2) (bm), r. and recr. (2) (g), am. (2) (h) (intro.), cr. (2) (h) 4. to 12., r. (2) (i), r. and recr. (2) (L), (n), (o), am. (3) (a), cr. (3) (am), (ar), am. (3) (b), (j), cr. (3) (jm), am. (3) (m), (n), cr. (3) (o), r. and recr. (4) (a) 1. to 4., am. (4) (d), r. (5), (6) (a) 1. i., 3., am. (6) (a) 4., 6m., r. and recr. (6) (a) 8., (c), am. (8) (title), eff. 1-30-19; CR 19-089: am. (2) (d), cr. (2) (bm), r. and recr. (2) (g), am. (2) (h) (intro.), cr. (2) (h) 4. to 12., r. (2) (i), r. and recr. (2) (L), (n), (o), am. (3) (a), cr. (3) (am), (ar), am. (3) (b), (j), cr. (3) (jm), am. (3) (m), (n), cr. (3) (o), r. and recr. (4) (a) 1. to 4., am. (4) (d), r. (5), (6) (a) 1. i., 3., am. (6) (a) 4., 6m., r. and recr. (6) (a) 8., (c), am. (8) (title), Register March 2020 No. 771, eff. 4-1-20; correction in (2) (g) 1. (intro.), (n) 4., (3) (b), (j) made under s. 35.17, Stats., and correction in (4) (a) 2. c. made under s. 13.92 (4) (b) 7., Stats., Register March 2020 No. 771.
DCF 251.05 DCF 251.05Staff.
DCF 251.05(1)(1)Definition. In this section, “The Registry” means a professional development recognition agency.
DCF 251.05 Note Note: For further information, see https://www.the-registry.org/TheRegistry/AboutUs.aspx.
DCF 251.05(2) (2) Staff records.
DCF 251.05(2)(a)(a) The licensee shall maintain a file on each employee. The file shall be available for examination by the licensing representative at the center and shall include all of the following:
DCF 251.05(2)(a)1. 1. The employee's name, address, date of birth, education, position, previous work experience in child care, including the reason for leaving previous positions, and the name, address, and telephone numbers of persons to be notified in an emergency.
DCF 251.05 Note Note: The licensee may use the department's form, Staff Record - Child Care Centers, or the licensee's own form for recording staff information. The form is available at https://dcf.wisconsin.gov/cclicensing/ccformspubs.
DCF 251.05(2)(a)2. 2. Documentation of a completed child care background check that indicates the person is eligible to work in a child care program as specified in s. 48.686, Stats., and ch. DCF 13.
DCF 251.05 Note Note: Information on child care background checks is available at https://dcf.wisconsin.gov/ccbgcheck.
DCF 251.05(2)(a)3.a.a. A physical examination report on a form provided by the department that was completed not more than 12 months prior to nor more than 30 days after the person was hired. The report shall be signed and dated by a licensed physician, physician's assistant, or other HealthCheck provider. The report shall indicate that the person is free from illnesses detrimental to children, including tuberculosis, and that the person is physically able to work with young children.
DCF 251.05(2)(a)3.b. b. The health examination requirement in subd. 3. a. does not apply to a provider who requests an exemption based on the provider's adherence to religious belief in exclusive use of prayer or spiritual means for healing in accordance with a bona fide religious sect or denomination.
DCF 251.05 Note Note: The department's form, Staff Health Report - Child Care Centers, is used for recording physical examination information. Forms are available on the department's website, https://dcf.wisconsin.gov/cclicensing/ccformspubs.
DCF 251.05(2)(a)4.a.a. A certificate from The Registry documenting that the person has met the educational qualifications for the position under sub. (3) if the person has worked as a teacher, director, or administrator at the center for at least 6 months. A copy of an educator's license issued by the department of public instruction as a teacher may substitute for a certificate from The Registry.
DCF 251.05(2)(a)4.b. b. For administrators, center directors, and teachers in school-age only programs that have been in the position for 6 months or more, a certificate from The Registry.
DCF 251.05(2)(a)4.c. c. For persons required to have a certificate from The Registry under subd. 4. a. and b., an updated certificate from The Registry within one year following the effective date of a significant revision of this chapter, as determined by the department.
DCF 251.05(2)(a)4.d. d. For persons not required to have a certificate from The Registry, including assistant teachers, and a teacher, center director, or administrator who has not worked for the center for more than 6 months, documentation of the person's educational qualifications.
DCF 251.05 Note Note: Information about how to obtain a certificate may be obtained from The Registry's website, http://www.the-registry.org or by calling 608-222-1123.
DCF 251.05(2)(a)5. 5. Documentation of a high school diploma or its equivalent as determined by the Wisconsin department of public instruction.
DCF 251.05(2)(a)6. 6. Documentation of days and hours worked, and in which classroom, when the person was included in the staff-to-child ratio shall be maintained by the center.
DCF 251.05(2)(a)7. 7. Documentation of compliance with continuing education requirements under sub. (4) (c).
DCF 251.05(2)(b) (b) A licensee shall maintain a file on each student teacher and each adult who works at the center and is compensated for their work from a source other than the center. The file shall contain the information specified in par. (a) 1., 2., and 3.
DCF 251.05(3) (3)Qualifications of staff.
DCF 251.05(3)(a) (a) Competency. A child care worker, center administrator, center director, and volunteers counted in staff-to-child ratio shall be physically, mentally, and emotionally able to provide responsible care for all children, including children with disabilities.
DCF 251.05(3)(b) (b) Training on preventing shaken baby syndrome. Each child care worker, center administrator, center director, volunteer counted in staff-to-child ratio, or substitute who provides care and supervision to children under 5 years of age shall document completion of department-approved training in shaken baby syndrome and abusive head trauma, and appropriate ways to manage crying, fussing, or distraught children prior to beginning to work with children under 5 years of age.
DCF 251.05 Note Note: Department-approved training in the prevention of shaken baby syndrome is included in the department-approved non-credit courses called Introduction to the Child Care Profession and Fundamentals of Infant and Toddler or the credit-based course called Health, Safety and Nutrition offered by a Wisconsin technical college, if the course was taken after 7/1/05.
DCF 251.05(3)(c) (c) Cardiopulmonary resuscitation training. All employees in regular contact with children shall obtain, maintain and place in the employee's file a current certificate of completion for infant and child cardiopulmonary resuscitation and automated external defibrillator use from an agency approved by the department within 3 months after beginning to work with children in care. Volunteers included in determining staff-to-child ratios shall obtain a certificate of completion in infant and child cardiopulmonary resuscitation after volunteering for 240 cumulative hours. The time spent obtaining or renewing cardiopulmonary resuscitation training may be counted towards the required continuing education hours.
DCF 251.05(3)(d) (d) Administrator.
DCF 251.05(3)(d)1.1. The licensee may act as administrator of a group child care center. If the licensee does not act as administrator, the licensee shall designate a person or persons to be the administrator or administrators of the center. The administrator shall be responsible for the center's management, including personnel, finance, physical plant, and the day-to-day operation of the center.
DCF 251.05(3)(d)2. 2. An administrator, including a licensee that is an administrator, shall meet all of the following conditions:
DCF 251.05(3)(d)2.a. a. Be at least 21 years of age.
DCF 251.05(3)(d)2.b. b. Have completed high school or its equivalent, as determined by the Wisconsin department of public instruction.
DCF 251.05(3)(d)3. 3. Before a person assumes the position of administrator, the person shall have all of the following:
DCF 251.05(3)(d)3.a. a. One year of experience as a manager or satisfactory completion of a department-approved course in business or program administration. The course may be either a non-credit course or a course for credit.
DCF 251.05(3)(d)3.b. b. One year of experience as a center director, as a child care teacher in a group child care center or kindergarten, or as a licensee of a family child care center under ch. DCF 250; or satisfactory completion of a non-credit department-approved course or of a course for credit in early childhood education or its equivalent.
DCF 251.05(3)(d)4. 4. If the board of a parent cooperative is responsible for management of a center, the requirements under subds. 2. and 3. do not apply.
DCF 251.05(3)(d)5. 5. Within one year of assuming the position, each administrator shall complete at least 10 hours of training in supervision or personnel management, if the administrator has not previously received that training. The training may be counted as part of the annual continuing education requirement.
DCF 251.05(3)(e) (e) Center director.
DCF 251.05(3)(e)1.a.a. A licensee with the applicable qualifications in this paragraph may act as the center director.
DCF 251.05(3)(e)1.b. b. If the licensee does not act as center director, the licensee shall designate a person or persons to be the center director.
DCF 251.05(3)(e)1.c. c. No person may act as the center director for more than 2 full-day or 4 part-day centers.
DCF 251.05(3)(e)2. 2. The center director shall be responsible for the supervision of the planning and implementation of the center's program for children, the supervision of staff at the center, staff meetings and orientation, and continuing education for staff.
DCF 251.05(3)(e)3. 3. A center director for a program licensed to serve 50 or fewer children shall meet all of the following conditions:
DCF 251.05(3)(e)3.a. a. Be at least 21 years of age.
DCF 251.05(3)(e)3.b. b. Have completed high school or its equivalent as determined by the Wisconsin department of public instruction.
DCF 251.05(3)(e)3.c. c. Have at least 320 hours of experience as a teacher or assistant teacher in a group child care center or other approved setting or have at least 320 hours of experience as a licensee of a family child care center under ch. DCF 250.
DCF 251.05(3)(e)3.d. d. Have completed at least one of the preservice training requirements in Table 251.05A prior to beginning work as a center director, except as specified in subd. 5. a. The center director shall also complete any additional training requirements in Table 251.05A as provided.
DCF 251.05 Note Note: Additional qualifications for school-age only directors are in s. DCF 251.095. - See PDF for table PDF
DCF 251.05(3)(e)4. 4. A center director for a program licensed to serve 51 or more children shall meet all of the following conditions:
DCF 251.05(3)(e)4.a. a. Be at least 21 years of age.
DCF 251.05(3)(e)4.b. b. Have completed high school or its equivalent, as determined by the Wisconsin department of public instruction.
DCF 251.05(3)(e)4.c. c. Have at least 2 years of experience as a child care teacher or center director in a group child care center or other approved setting.
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Published under s. 35.93, Stats. Updated on the first day of each month. Entire code is always current. The Register date on each page is the date the chapter was last published.