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Register April 2003 No. 568
Chapter EAB 7
RECORDS
EAB 7.01 Student records.
EAB 7.02 Records retention.
EAB 7.03 Transcripts.
EAB 7.04 Change in status.
EAB 7.05 Access to records.
EAB 7.01 EAB 7.01 Student records. A school shall keep records of attendance, progress and grades. A school shall periodically report progress to each student.
EAB 7.01 History History: Cr. Register, October, 1997, No. 502, eff. 12-1-97.
EAB 7.02 EAB 7.02 Records retention. Each school shall maintain, for a minimum of 6 years from graduation or last date of attendance, student records that shall include at least the following:
EAB 7.02(1) (1) A copy of the enrollment agreement and other instruments relating to payment for educational services.
EAB 7.02(2) (2) Student information, including student name; permanent or other address at which the student may be reached; records relating to financial payments and refunds; and, record of attendance.
EAB 7.02(3) (3) Date of completion or termination and the reason(s) thereof.
EAB 7.02(4) (4) Record of any student grievance and subsequent resolution.
EAB 7.02 History History: Cr. Register, October, 1997, No. 502, eff. 12-1-97; CR 02-135: am. (intro.) Register April 2003 No. 568, eff. 5-1-03.
EAB 7.03 EAB 7.03 Transcripts. Each school shall provide upon request a transcript to the student who has satisfied all financial obligations currently due and payable to the school. A school shall permanently retain original transcripts for all students. The transcript must provide at least the following:
EAB 7.03(1) (1) Name of the student.
EAB 7.03(2) (2) Title of the program, including total number of credit or hours of instruction received and dates of enrollment.
EAB 7.03(3) (3) Grade record for each course, lesson or unit of instruction and the cumulative grade for the program.
EAB 7.03(4) (4) Explanation of the grading system on the transcript.
EAB 7.03 History History: Cr. Register, October, 1997, No. 502, eff. 12-1-97; CR 02-135: am. (intro.) Register April 2003 No. 568, eff. 5-1-03.
EAB 7.04 EAB 7.04 Change in status.
EAB 7.04(1)(1) In the event of merger, consolidation, change of ownership, or dissolution of a school, the school owner or designee shall:
EAB 7.04(1)(a) (a) Notify the board at the time the decision is made to merge, consolidate, sell, or close, but at a minimum, seventy-two hours before such action.
EAB 7.04(1)(b) (b) Submit a plan to provide for the retention and disposition of records. If necessary, the board may seize the records and negotiate for assignment of said records to another school or agency.
EAB 7.04(1)(c) (c) Provide a record of the names, addressees and financial records of students currently enrolled whose programs have not been completed.
EAB 7.04(1)(d) (d) Surrender the EAB license.
EAB 7.04(2) (2) In the event it appears that the official records of a school discontinuing its operation are in danger of being destroyed, secreted, mislaid or otherwise made unavailable, the board may seek a court order to take possession of the records.
EAB 7.04 History History: Cr. Register, October, 1997, No. 502, eff. 12-1-97.
EAB 7.05 EAB 7.05 Access to records. The board shall maintain and make available records in its possession in accordance with retention and disposition authorization procedures established by the public records board and the federal family educational rights and privacy act (FERPA) of 1974 under 34 CFR Part 99.
EAB 7.05 History History: CR 02-135: cr. Register April 2003 No. 568, eff. 5-1-03.
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