CR 18-006 Rule Text

Clearinghouse Rule 18-006

PROPOSED ORDER of the DEPARTMENT OF ADMINISTRATION

The Wisconsin Department of Administration proposes an order to repeal Wis. Admin. Code ss. ER 18.02 (2) (a) (Note), 18.15 (1) (c) (Note),43.02 (3), 46.03 (Note), 46.06 (2) (c), 46.06 (4), 46.06 (6), 46.065, 46.09 (3), ss. ER-MRS 6.08 (1) (c), 8.22 (Note), 11.02 (2), 11.04 (1) (e), 12.02 (1), 12.02 (2), 14.05, 22.04 (1), 22.04 (2), 22.04 (3), 22.08 (1) (a) 1., 22.08 (1) (a) 2., 22.08 (1) (b) 3., 22.08 (1) (c), 22.08 (2) (b) (intro.), 22.08 (2) (b) 1., 22.08 (2) (b) 2., 22.08 (3), 22.11 (1m), 30.03 (2), and 30.11 (3); to renumber and amend ss. ER-MRS 15.04, 22.07, 22.08 (2) (a) 2., and 22.08 (2) (a) 3.; to consolidate, renumber and amend ss. ER-MRS 12.02 (intro.) and 12.02 (3), 22.08 (2) (a) (intro.), and 22.08 (2) (a) 1.; to amend ss. ER 1.02 (2) (b), 1.02 (9), 1.02 (22), 1.02 (42), 18.01 (2) (b), 18.01 (2) (e), 18.01 (3) (f), 18.01 (4m), 18.01 (6) (a), 18.02 (1), 18.02 (2) (a), 18.02 (2) (b) 6., 18.02 (3) (a), 18.02 (3) (c) 3. (intro.), 18.02 (5) (a) (intro.), 18.02 (5) (c), 18.04 (1), 18.04 (2) (b) 3., 18.05 (2) (b), 18.08 (1), 18.12 (title), 18.12, 18.15 (1) (c), 21.01 (1), 21.03 (2) (intro.), 43.01 (intro.), 43.02 (2) (c), 43.02 (5m) (intro.), 43.02 (6m) (intro.), 43.02 (6m) (a), 43.02 (6m) (b), 43.02 (6m) (c), 43.02 (6m) (d), 43.04 (2), 43.08 (title), 43.08, 46.01 (1), 46.03 (2) (b), 46.03 (2) (c), 46.03 (2) (d), 46.04 (1), 46.05 (4), 46.06 (1), 46.06 (2) (a), 46.06 (2) (b) 1., 46.06 (2) (b) 2., 46.06 (7), 46.07 (1) (intro.), 46.07 (1) (a), 46.07 (2), 46.08 (2), 46.08 (3), 46.09 (1), 46.11, ss. ER-MRS 1.02 (18), 1.02 (30) (intro.), ER-MRS ch. 6 (title), ss. ER-MRS 6.01, 6.027, 6.03, 6.04, 6.05 (title), 6.05 (1), 6.05 (2), 6.05 (3) (intro.), 6.05 (3) (b), 6.05 (3) (c), 6.05 (3) (d), 6.07 (title), 6.07, 6.08 (title), 6.08 (1) (intro.), 6.08 (1) (a), 6.08 (1) (b), 6.08 (2) (intro.), 6.08 (2) (a), 6.08 (2) (c), 6.08 (2) (d), 6.08 (3) (intro.), 6.08 (3) (a), 6.08 (3) (c), 6.09 (title), 6.09 (1), 6.09 (2), 6.095 (2), 6.10 (intro.), 6.10 (2), 6.10 (4), 6.10 (7), 6.10 (10), 6.12 (2), ER-MRS ch. 7 (title), ss. ER-MRS 7.01, 8.01, 8.04 (2), 8.05, 8.06, 8.20 (2), 8.21 (1), 8.24 (2), 10.04 (2), 11.03 (1) (title), 11.03 (2), 11.04 (1) (b), 11.04 (1) (h), 11.05, 12.04 (2), 12.06 (1), 12.06 (3), 12.07, 12.08, 13.02 (intro.), 13.02 (2) (intro.), 13.02 (4), 13.02 (5), 13.04 (1) (a), 13.04 (3), 13.05 (1) (title), 13.05 (1), 13.05 (2) (title), 13.05 (2), 13.05 (3), 14.015, 14.02 (5), 14.02 (6), 14.03 (2), 15.02, 15.03, 15.07 (1), 15.08, 16.025 (2) (intro.), 16.025 (3), 16.03 (1) (title), 16.03 (3), 16.03 (5) (title), 16.03 (5), 16.035 (1), 16.04 (1) (b), 16.04 (1) (c), 16.04 (2), 17.04 (3) (b), 17.04 (3) (d), 17.04 (4) (a), 22.025 (2), 22.03 (2), 22.035 (1) (intro.), 22.04 (intro.), 22.06 (1), 22.06 (2), 22.06 (3), 22.06 (4), 22.08 (intro.), 22.08 (1) (a) (intro.), 22.08 (2) (title), 22.08 (2) (intro.), 22.09 (1), 22.09 (2) (c), 22.09 (2) (e), 22.11 (2m), 27.02 (5), 27.03 (1), 27.05 (3), 27.06 (4), 27.06 (5), 30.06 (1), 30.06 (3), 30.07 (2), 30.08, 30.10 (1), 30.10 (2), 30.105, 30.11 (1) (intro.), 30.11 (1) (a), 30.11 (1) (b), 30.11 (2), 32.01, 32.02, 32.03 (2), 34.08 (3), 34.08 (4); to repeal and recreate ss. ER 43.02 (5m) (a), 43.02 (5m) (b), 43.02 (5m)(c), 46.09 (2), ss. ER-MRS 22.10, 22.11 (2), 30.11 (title); and to create ss. ER 1.02 (13g), 1.02 (13r), 18.18, 43.02 (6m) (e), 43.02 (6m) (f), 46.03 (2) (hg), 46.03 (2) (hr), ss. ER-MRS 1.02 (10), 1.02 (10m), 6.09 (1m), 10.035, 10.06, 15.04 (2), 16.025 (2) (a), 16.025 (2) (b), 16.035 (3m), 22.07 (2), 22.11 (1), 30.07 (3); relating to State Civil Service Definitions, Absences, Resignation, Affirmative Action And Equal Opportunity, Grievance, Merit Recruitment & Selection, Layoff, Probation, Personnel Transactions, Career Executive Employment, Limited Term Employment, and Project Employment provisions.

Rule Analysis Prepared by the Department of Administration

1. Citations to statutes interpreted:

Sections 230.01, 230.02, 230.03, 230.04, 230.042, 230.047, 230.05, 230.06, 230.08, 230.12, 230.13, 230.14, 230.15, 230.16, 230.17, 230.18, 230.19, 230.20, 230.21, 230.213, 230.24, 230.25, 230.26, 230.27, 230.275, 230.28, 230.29, 230.30, 230.31, 230.32, 230.33, 230.34, 230.35, 230.37, 230.41, 230.43, 230.44, 230.445, 230.45, 230.83, and 230.85, Stats.

2. Citations to statutory authority:

Sections 227.11 (2), 230.04 (5), 230.04 (14),230.05 (5), 230.15 (4),230.17 (1), 230.21 (1), 230.213, 230.24 (1), 230.26 (1), 230.27 (2), 230.28 (4), 230.29, 230.32 (5), 230.34 (2) (b), 230.34 (4), 230.35 (1), 230.35 (1m)(f), and 230.35 (2), Stats.

3. Explanation of the agency’s statutory authority to promulgate the rule under the statutes cited:

The Department of Administration, Division of Personnel Management is responsible for the promulgation of rules relating to the administration of the division and the effective operation of subch. II of Ch. 230 of the Wisconsin Statutes. The proposed rule changes are authorized by Wis. Stat. ss. 230.04(5), and 230.05(5), being necessary for performance of duties assigned to the administrator and the director and necessary for the effective operation of subch. II of ch. 230 of the Wisconsin Statutes, as amended by 2015 Wisconsin Act 150 and current practice. Paragraphs (a) and (b) of Wisconsin Stat. s. 227.11(2) also authorize the department to prescribe forms and procedures and promulgate rules interpreting the provisions of ch. 230 to the extent necessary to effectuate the purpose of the statute.

In addition to the general authority provided in ss. 230.04 (5) and 227.11(2), Wis. Stats., the administrator has specific statutory authority to promulgate rules on the following: employee grievances based on conditions of employment (s. 230.04 (14), Wis. Stats.); resignation (s. 230.34 (4), Wis. Stats.); coverage of employees for the purposed of absences (s. 230.35 (1) , Stats.); continuous service (s. 230.35 (1m)(f), Wis. Stats.); and restoration of unused sick leave and leaves of absence (s. 230.35 (2), Wis. Stats.).

The director, in addition to the general authority provided in ss. 230.05 (5) and 227.11(2), Wis. Stats., is granted specific statutory authority to promulgate rules on the following: continuous service for University of Wisconsin employees (s. 230.15 (4), Wis. Stats.); refusal to certify applicants (s. 230.17 (1), Wis. Stats.); recruitment and selection for unskilled labor and service positions (s. 230.21 (1), Wis. Stats.); recruitment and selection for certain corrections positions (s. 230.213, Wis. Stats.); administration of the career executive program (s. 230.24 (1), Wis. Stats.); recruitment and selection of limited term employees (§ 230.26 (1), Stats.); selection and appointments to project positions (s. 230.27 (2), Wis. Stats.); duration of permissive probationary periods (s. 230.28 (4), Wis. Stats.); authorization for transfers (s. 230.29, Wis. Stats.); restoration following military leave (s. 230.32 (5), Wis. Stats.); and layoffs, layoff appeals, alternatives to layoff, and reinstatement following layoff (s 230.34 (2) (b), Wis. Stats.).

4. Related statutes or rules:

Sections 7.33, 20.923, 40.02, 111.31 to 111.395, 111.81, 111.91, 230.01, 230.02, 230.03, 230.04, 230.042, 230.047, 230.05, 230.06, 230.08, 230.12, 230.13, 230.14, 230.15, 230.16, 230.17, 230.18, 230.19, 230.20, 230.21, 230.213, 230.22, 230.24, 230.25, 230.26, 230.27, 230.275, 230.28, 230.29, 230.30, 230.31, 230.32, 230.33, 230.34, 230.36, 230.37, 230.41, 230.43, 230.44, 230.445, 230.45, 230.83, and 230.85, Stats.

Chapters ER 1, 10, 18, 21, 29, 30, 34, 43, 44, 46, 47 and ER-MRS 1, 6, 7, 8, 10, 11, 12, 13, 14, 15, 16, 17, 22, 24, 27, 30. 32, and 34, relating to application of provisions of the civil service law, subch. II of ch. 230, Stats.

5. Brief plain language summary of the proposed rule:

Changes to ch. ER 1 governing definitions to update definitions of original appointment and restoration. Definitions of involuntary demotion and involuntary transfer were created.

Changes to ch. ER 18 governing absences to provide consistency with statute and the State of Wisconsin Compensation Plan. Removed references to restoration and examination, updated applicability of provisions to University of Wisconsin employees, and adjusted timelines for leave to reflect changes in probationary periods.

Changes to ch. ER 21 governing resignation to update the definition of leave credits as related to resignation. The parameters of job abandonment updated to align the rule with statute.

Changes to ch. ER 43 governing affirmative action and equal opportunity to provide consistency with terminology used in statutes and federal regulations.

Changes to ch. ER 46 governing grievance procedures to provide consistency with statute. 2015 Wisconsin Act 150 created grievance procedures for adverse employment decisions in s. 230.445, Wis. Stats. The proposed rule changes update state employee grievance procedures and time limits for grievances filed relating to conditions of employment to match those for adverse employment decisions.

Changes to ch. ER-MRS 1 governing definitions to update definitions of original appointment and restoration. Definitions of involuntary demotion and involuntary transfer were created.

Changes to ch. ER-MRS 6 governing recruitment and selection to replace examination with competitive procedures to align the rule with current statute resulting from 2015 Wisconsin Act 150 changes.

Changes to ch. ER-MRS 7 governing appointing procedures for unskilled labor and service classifications to replace the term examination to align the rule with current statute resulting from 2015 Wisconsin Act 150 changes.

Changes to ch. ER-MRS 8 governing procedures for corrections and entry professional positions to replace the term examination and remove reference to promotional and servicewide recruitments to align the rule with current statute resulting from 2015 Wisconsin Act 150 changes. References to Department of Health Services also removed to align rule with current statute.

Changes to ch. ER-MRS 10 governing limited term appointments to provide for exclusions and violations to align the rule with statute and current practice.

Changes to ch. ER-MRS 11 governing employment registers to remove promotional registers to align the rule with current statute and update management of registers to account for new statutory timelines for recruitment resulting from 2015 Wisconsin Act 150 changes.

Changes to ch. ER-MRS 12 governing certification and appointment to remove certification from promotional and restoration registers and to replace examination with competitive procedures to align the rule with current statute resulting from 2015 Wisconsin Act 150 changes. Add reference to exceptional hiring methods and non-competitive appointment statute provisions.

Changes to ch. ER-MRS 13 governing probationary periods to provide consistency with probationary changes in 2015 Wisconsin Act 150 changes and current practice. All probationary periods will have a minimum duration of one year. Original and promotional probations may be extended for up to 12 months. No waiver is allowed for probationary periods for supervisory positions. Updating extension of a probation due to absence from employment to be for 348 hours as a result of the base probationary period being twice as long as prior probations. Mandatory extension due to absence for required probations only.