DFI-Sec 5.035(1)(d)2.a.
a. The investment adviser shall send an account statement, at least quarterly, to each client for whom the investment adviser has custody of funds or securities, identifying the amount of funds and of each security of which the investment adviser has custody at the end of the period and setting forth all transactions during that period; and
DFI-Sec 5.035(1)(d)2.b.
b. The investment adviser shall engage an independent certified public accountant to verify all client funds and securities by actual examination at least once during each calendar year at a time chosen by the accountant without prior notice or announcement to the adviser and that is irregular from year to year. The accountant shall file a copy of the special examination report with the division within 30 days after the completion of the examination, stating that it has examined the funds and securities and describing the nature and extent of the examination; and
DFI-Sec 5.035(1)(d)2.c.
c. Within one business day of the finding of any material discrepancies identified during the course of the examination under
subd. 2. b., the accountant shall notify the division of the discrepancy by means of a facsimile transmission or electronic mail, followed by first class mail, directed to the division.
DFI-Sec 5.035(1)(d)3.
3. If the investment adviser is a general partner of a limited partnership, is a managing member of a limited liability company, or holds a comparable position for another type of pooled investment vehicle, the account statements required under
par. (d) 1. or
2. a., shall be sent to each limited partner,
member or other beneficial owner or their independent representative.
DFI-Sec 5.035(1)(e)
(e) If a client does not receive account statements and notices directly from the adviser or custodian, the investment adviser shall obtain from the client a written designation of an independent representative to receive, on the client's behalf, notices and account statements as required under
pars. (c) and
(d).
DFI-Sec 5.035(1)(f)
(f) An adviser who has custody as defined in
sub. (4) (a) as
a result of
having fees directly deducted from client accounts, as described in
sub. (4) (a) 2., shall comply with all of the following:
DFI-Sec 5.035(1)(f)1.
1. The adviser shall obtain written authorization from the client to deduct advisory fees from the account held with the qualified custodian.
DFI-Sec 5.035(1)(f)2.
2. Except as provided in
subd. 4., each time a fee is directly deducted from a client account, the adviser shall concurrently do both of the following:
DFI-Sec 5.035(1)(f)2.a.
a. Send the qualified custodian notice of the amount of the fee to be deducted from the client's account; and
DFI-Sec 5.035(1)(f)2.b.
b. Send the client an invoice itemizing the fee. Itemization includes the formula used to calculate the fee, the amount of assets under management the fee is based on, and the time period covered by the fee.
DFI-Sec 5.035(1)(f)3.
3. The investment adviser notifies the division on Form ADV that the investment adviser intends to comply with
subds. 1. and
2.
DFI-Sec 5.035(1)(f)4.
4. An investment adviser having custody as described in
sub. (4) (a) 2. and who complies with the safekeeping requirements in
pars. (a) through
(f), is not required to meet the financial requirements for custodial advisers prescribed in
s. DFI-Sec 5.02 (2).
DFI-Sec 5.035(1)(g)
(g) An investment adviser who has custody as described in
sub. (4) (a) 3. and who does not meet the exception provided under
sub. (2) (c) shall comply with each of the following:
DFI-Sec 5.035(1)(g)1.
1. The investment adviser shall hire an independent party as defined in
sub. (4) (b) to review all fees, expenses and capital withdrawals from the pooled accounts.
DFI-Sec 5.035(1)(g)2.
2. The investment adviser shall send all invoices or receipts to the independent party, detailing the amount of the fee, expenses or capital withdrawal, and the method of calculation so that the independent party can do both of the following:
DFI-Sec 5.035(1)(g)2.a.
a. Determine that the payment is in accordance with the pooled investment vehicle standards set forth in the partnership agreement or membership agreement.
DFI-Sec 5.035(1)(g)2.b.
b. Forward to the qualified custodian, written approval for payment of the fee, expense or capital withdrawal, and provide a copy to the investment adviser.
DFI-Sec 5.035(1)(g)3.
3. The investment adviser shall notify the division on Form ADV that the investment adviser intends to comply with
subds. 1. and
2.
DFI-Sec 5.035(1)(g)4.
4. An investment adviser having custody as described in
sub. (4) (a) 3. and who complies with the safekeeping requirements in
pars. (a) through
(e), together with the requirements in
par. (g), will not be required to meet the financial requirements for custodial advisers prescribed in
s. DFI-Sec 5.02 (2).
DFI-Sec 5.035(2)(a)(a) With respect to shares of an open-end investment company as defined in section 5 (a) (1) of the investment company act of 1940, an investment adviser may use the investment company's transfer agent in lieu of a qualified custodian for purposes of complying with
sub. (1).
DFI-Sec 5.035(2)(b)1.1. An investment adviser is not required to comply with
sub. (1) with respect to securities that meet all of the following requirements:
DFI-Sec 5.035(2)(b)1.a.
a. The securities are acquired from the issuer in a transaction or series of transactions not involving a public offering.
DFI-Sec 5.035(2)(b)1.b.
b. The securities are uncertificated, and ownership is recorded only on the records of the issuer or its transfer agent in the name of the client.
DFI-Sec 5.035(2)(b)1.c.
c. The securities are transferable only with prior consent of the issuer or holders of the outstanding securities of the issuer.
DFI-Sec 5.035(2)(b)2.
2. The exemptions contained in
subd. 1. are available with respect to securities held for the account of a limited partnership, limited liability company, or other type of pooled investment vehicle, only if the entity has audited financial statements that are distributed in compliance with
par. (c), and the investment adviser notifies the division on Form ADV that the investment adviser intends to distribute the audited financial statements as prescribed above.
DFI-Sec 5.035(2)(c)
(c) An investment adviser is not required to comply with
par. (d) with respect to the account of a limited partnership, limited liability company, or another type of pooled investment vehicle that is subject to audit at least annually and
distributes annually its audited financial statements prepared in accordance with generally accepted accounting principles to all limited partners, members, or other beneficial owners, within 120 days of the end of its fiscal year. The investment adviser shall notify the division on Form ADV that the investment adviser intends to comply with the audit safeguards described above.
DFI-Sec 5.035(2)(d)
(d) An investment adviser is not required to comply with
sub. (1) with respect to the account of an investment company registered under the investment company act of 1940.
DFI-Sec 5.035(2)(e)
(e) An investment adviser is not required to comply with the safekeeping requirements of
sub. (1) or the net worth requirements of
s. DFI-Sec 5.02 (2) if the investment adviser has custody solely because the investment adviser is the trustee for a beneficial trust, if all of the following conditions are met for each trust:
DFI-Sec 5.035(2)(e)1.
1. The beneficial owner of the trust is a parent, a grandparent, a spouse, a sibling, a child or a grandchild of the adviser. Those relationships shall include “step" relationships.
DFI-Sec 5.035(2)(e)2.
2. For each account under
subd. 1., the investment adviser complies with each of the following:
DFI-Sec 5.035(2)(e)2.a.
a. The investment adviser provides a written statement to each beneficial owner of the account setting forth a description of the requirements of
sub. (1) and the reasons why the investment adviser will not be complying with those requirements.
DFI-Sec 5.035(2)(e)2.b.
b. The investment adviser obtains from each beneficial owner a signed and dated statement acknowledging the receipt of the written statement required under
subd. 2. a.
DFI-Sec 5.035(2)(e)2.c.
c. The investment adviser maintains a copy of the documents required in
subd. 2. a. and
b. until the account is closed or the investment adviser is no longer trustee.
DFI-Sec 5.035(2)(f)
(f) Any adviser who intends to have custody of client funds or securities but is not able to utilize a qualified custodian as defined in
sub. (4) (c) shall first obtain approval from the division and shall comply with all of the applicable safekeeping provisions under
sub. (1), including taking responsibility for those requirements that are designated to be performed by a qualified custodian.
DFI-Sec 5.035(3)(a)(a) If an investment adviser receives or obtains a client's securities or funds inadvertently, but returns them to the client within three business days of receipt, or forwards third party checks within 24 hours of receipt, the adviser will not be considered to have custody, but shall keep the following records relating to the inadvertent custody:
DFI-Sec 5.035(3)(a)1.
1. A ledger or other listing of all securities or funds held or obtained, including the following information:
DFI-Sec 5.035(3)(a)1.i.
i. Form of delivery to client or sender, or copy of the form of delivery to client or sender.
DFI-Sec 5.035(3)(a)1.j.
j. Mail confirmation number, if applicable, or confirmation by client or sender of the fund's or security's return
.
DFI-Sec 5.035(3)(a)2.
2. If an investment adviser obtains possession of securities that are acquired from an issuer in a transaction or series of transactions not involving any public offering that qualify for the exception from custody under
sub. (2) (b), the adviser shall keep the following records:
DFI-Sec 5.035(3)(a)2.a.
a. A record showing the issuer or current transfer agent's name, address, telephone number and other applicable contact information pertaining to the party responsible for recording client interests in the securities; and
DFI-Sec 5.035(3)(a)2.b.
b. A copy of any legend, shareholder agreement or other agreement showing that those securities are transferable only with prior consent of the issuer or holders of the outstanding securities of the issuer.
DFI-Sec 5.035(3)(b)
(b) Each registered investment adviser whose principal office is in this state who has custody or possession of securities or funds of any client shall maintain and keep current the following books and records in addition to those required under
sub. (1):
DFI-Sec 5.035(3)(b)1.
1. A copy of all documents required in
sub. (1) (f) if the adviser is authorized or permitted to withdraw a client's funds or securities maintained with a custodian upon the adviser's instruction to the custodian.
DFI-Sec 5.035(3)(b)2.
2. A journal or other record showing all purchases, sales, receipts and deliveries of securities, including certificate numbers, for all accounts and all other debits and credits to the accounts.
DFI-Sec 5.035(3)(b)3.
3. A separate ledger account for each client showing all purchases, sales, receipts and deliveries of securities, the date and price of each purchase and sale, and all debits and credits.
DFI-Sec 5.035(3)(b)4.
4. Copies of confirmations of all transactions effected by or for the account of any client.
DFI-Sec 5.035(3)(b)5.
5. A record for each security in which any client has a position, which record shall show the name of each client having any interest in each security, the amount or interest of each client, and the location of each security.
DFI-Sec 5.035(3)(b)6.
6. A copy of each of the client's quarterly account statements, as generated and delivered by the qualified custodian. If the adviser also generates a statement that is delivered to the client, the adviser shall also maintain copies of such statements along with the date such statements were sent to the clients.
DFI-Sec 5.035(3)(b)7.
7. If applicable to the adviser's situation, a copy of the auditor's report and financial statements and letter verifying the completion of the examination by an independent certified public accountant and describing the nature and extent of the examination.
DFI-Sec 5.035(3)(b)8.
8. A record of any finding by the independent certified public accountant of any material discrepancies found during the examination.
DFI-Sec 5.035(3)(b)9.
9. If applicable, evidence of the client's designation of an independent representative.
DFI-Sec 5.035(3)(c)
(c) If an investment adviser has custody because it advises a pooled investment vehicle, as defined in
sub. (4) (a) 3., the adviser shall also keep the following records:
DFI-Sec 5.035(3)(c)2.
2. If the investment adviser complies with
sub. (2) (c), the investment adviser shall make and maintain each of the following records:
DFI-Sec 5.035(3)(c)2.c.
c. A record evidencing the mailing by the issuer of its audited financial statements to all limited partners, members or other beneficial owners within 120 days of the end of its fiscal year.
DFI-Sec 5.035(3)(c)3.a.
a. A copy of the written agreement with the independent party reviewing all fees and expenses, indicating the responsibilities of the independent third party.
DFI-Sec 5.035(3)(c)3.b.
b. Copies of all invoices and receipts showing approval by the independent party for payment through the qualified custodian.
DFI-Sec 5.035(4)(a)(a) “Custody" for purposes of this section, means holding directly or indirectly, client funds or securities, or having any authority to obtain possession of them, or having the ability to appropriate them in the following contexts, without limitation:
DFI-Sec 5.035(4)(a)1.
1. Possession of client funds or securities unless received inadvertently and returned to the sender promptly, but in any case within three business days of receiving them, except that receipt of checks drawn by clients and made payable to unrelated third parties will not meet the definition of custody if they are forwarded to the third party within 24 hours of receipt and the adviser maintains the records required under
sub. (3) (a);
DFI-Sec 5.035(4)(a)2.
2. Any arrangement, including a general power of attorney, under which an investment adviser is authorized or permitted to withdraw client funds or securities maintained with a custodian upon the investment adviser's instruction to the custodian; and
DFI-Sec 5.035(4)(a)3.
3. Acting in any capacity, such as general partner of a limited partnership, managing member of a limited liability company, or a comparable position for another type of pooled investment vehicle, or trustee of a trust, that provides an investment adviser or a supervised person out of the investment adviser, legal ownership of, or access to, client funds or securities.
DFI-Sec 5.035(4)(b)1.
1. The person is engaged by the investment adviser to act as an intermediary for the payment of fees, expenses and capital withdrawals from a pooled investment.
DFI-Sec 5.035(4)(b)2.
2. The person does not control, is not controlled by, and is not under common control with, the investment adviser.
DFI-Sec 5.035(4)(b)3.
3. The person does not have, and has not had within the past two years, a material business relationship with the investment adviser.
DFI-Sec 5.035(4)(c)
(c) “Qualified custodian" for purposes of
sub. (1), includes a broker-dealer registered under
ch. 551, Stats., or any of the following independent institutions or entities:
DFI-Sec 5.035(4)(c)1.
1. A bank or savings association whose deposits are insured by the federal deposit insurance corporation under the federal deposit insurance act.
DFI-Sec 5.035(4)(c)2.
2. A registered futures commission merchant registered under section 4f(a)
of the commodity exchange act, holding the client assets in client accounts, but only with respect to clients' funds and security futures, or other securities incidental to transactions in contracts for the purchase or sale of a commodity for future delivery or options thereon.
DFI-Sec 5.035(4)(c)3.
3. A foreign financial institution that customarily holds financial assets for its clients, provided that the foreign financial institution keeps the advisory clients' assets in client accounts segregated from its proprietary assets.
DFI-Sec 5.035(4)(d)
(d) “Independent representative" for purposes of this section means a person that satisfies the requirements in each of the following paragraphs:
DFI-Sec 5.035(4)(d)1.
1. The person acts as an agent for an advisory client, and the person by law or contract is obliged to act in the best interests of the advisory client. An advisory client includes, in the case of a pooled investment vehicle, a limited partner of a limited partnership, a member of a limited liability company, or a beneficial owner of another type of pooled investment vehicle.
DFI-Sec 5.035(4)(d)2.
2. The person does not control, is not controlled by, and is not under common control with, the investment adviser.
DFI-Sec 5.035(4)(d)3.
3. The person does not have, and has not had within the past two years, a material business relationship with the investment adviser.
DFI-Sec 5.035 History
History: Cr.
Register, December, 1999, No. 528, eff. 1-1-00;
CR 04-074: renum. (4) (a) from
s. DFI-Sec 1.02 (17) and r. and recr.
Register December 2004 No. 588, eff. 1-1-05;
CR 08-077: am. (1) (intro.), (b) to (f), (2) (b) 1. b., (f), (3) (a) (intro.), 1. h. to j., 2. a., (b), (4) (a), (c) and (d) 1.
Register December 2008 No. 636, eff. 1-1-09.
