16.60(2)
(2) The department or the legislature or any person delegated by the legislature may inspect and examine or cause an inspection and examination of all records relating to the construction of projects that are, or are to be, financed by a nonprofit corporation and leased or subleased by any state agency.
16.60(3)
(3) The secretary or the secretary's designated representative shall serve in an advisory capacity to and be a nonvoting member of any nonprofit corporation with which the state or its agencies has entered into leases and subleases for the construction and leasing of projects.
16.60 History
History: 1983 a. 36 s.
96 (4);
1991 a. 316.
16.61
16.61
Records of state offices and other public records. 16.61(1)(1)
Public records board. The public records board shall preserve for permanent use important state records, prescribe policies and standards that provide an orderly method for the disposition of other state records and rationalize and make more cost-effective the management of records by state agencies.
16.61(2)
(2) Definitions. As used in this section:
16.61(2)(a)
(a) "Board" means the public records board.
16.61(2)(am)
(am) "Microfilm reproduction" means any manner by which an image is reduced in size and reproduced on fine-grain, high resolution film.
16.61(2)(b)
(b) "Public records" means all books, papers, maps, photographs, films, recordings, optical disks, electronically formatted documents or other documentary materials, regardless of physical form or characteristics, made, or received by any state agency or its officers or employees in connection with the transaction of public business, and documents of any insurer that is liquidated or in the process of liquidation under
ch. 645. "Public records" does not include:
16.61(2)(b)1.
1. Records and correspondence of any member of the legislature.
16.61(2)(b)1m.
1m. Any state document received by a state document depository library.
16.61(2)(b)2.
2. Duplicate copies of materials the original copies of which are in the custody of the same state agency and which are maintained only for convenience or reference and for no other substantive purpose.
16.61(2)(b)3.
3. Materials in the possession of a library or museum made or acquired solely for reference or exhibition purposes.
16.61(2)(b)4.
4. Notices or invitations received by a state agency that were not solicited by the agency and that are not related to any official action taken, proposed or considered by the agency.
16.61(2)(b)5.
5. Drafts, notes, preliminary computations and like materials prepared for the originator's personal use or prepared by the originator in the name of a person for whom the originator is working.
16.61(2)(bm)
(bm) "Records and forms officer" means a person designated by a state agency to comply with all records and forms management laws and rules under
s. 15.04 (1) (j) and to act as a liaison between that state agency and the board.
16.61(2)(c)
(c) "Records series" means public records that are arranged under a manual or automated filing system, or are kept together as a unit, because they relate to a particular subject, result from the same activity, or have a particular form.
16.61(2)(cm)
(cm) "Retention schedule" means instructions as to the length of time, the location and the form in which records series are to be kept and the method of filing records series.
16.61(2)(d)
(d) "State agency" means any officer, commission, board, department or bureau of state government.
16.61(3)
(3) Powers and duties of the board. The board:
16.61(3)(a)
(a) Shall safeguard the legal, financial and historical interests of the state in public records.
16.61(3)(b)
(b) Upon the request of any state agency, county, town, city, village or school district, may order upon such terms as the board finds necessary to safeguard the legal, financial and historical interests of the state in public records, the destruction, reproduction by microfilm or other process, optical disk or electronic storage or the temporary or permanent retention or other disposition of public records.
16.61(3)(c)
(c) May promulgate rules to carry out the purposes of this section.
16.61(3)(d)
(d) Shall establish a system for the protection and preservation of essential public records that are necessary to the continuity of governmental functions in the event of a disaster, as defined in
s. 323.02 (6), or the imminent threat of a disaster, and in establishing the system shall do all of the following:
16.61(3)(d)1.
1. Determine what records are essential for operation during a state of emergency and thereafter through consultation with all state departments and independent agencies and the administrator, establish the manner in which such records shall be preserved, and provide for their preservation.
16.61(3)(d)2.
2. Require every state department and independent agency to establish and maintain a preservation program for essential state public records.