PI 48.13(3)(3) Expense payment. A school shall pay in full all of the following as required by the written agreement or, if there is no written agreement, within 90 days of the receipt of the invoice or payment request: PI 48.13(3)(b)(b) Reimbursements to employees and other persons for expenses incurred on behalf of the school. A school may only reimburse an employee or other person if the employee or other person submits receipts supporting the reimbursement to the school and the request for reimbursement is made within the time period specified in the school’s written policy for reimbursement. The school shall retain a record of all reimbursements, including supporting receipts. PI 48.13(4)(4) Employee compensation. A school shall do all of the following: PI 48.13(4)(a)(a) Have a signed, written agreement for each employee stating the employee’s compensation. The agreement shall be signed by the employee and a representative of the school before the school makes the first payment to the employee for the school year. PI 48.13(4)(b)(b) Provide each employee with a document that states the dates that the school will pay the employee. The school shall provide a copy of this document to the employee before the school makes the first payment required by the document. PI 48.13(4)(c)(c) Provide a written document to the employee specifying any changes to a document required under par. (a) or (b) before any change is effective. The written notification does not need to be signed. If the change is to the compensation for the employee, the written notification shall include all of the following: PI 48.13(4)(c)1.1. The dollar amount of the compensation change or how the compensation change will be calculated. PI 48.13(4)(c)2.2. If the compensation change is a one time amount that will be paid to the employee, the written notification shall specify when the one time compensation payment will be paid. PI 48.13(4)(c)3.3. If the compensation change is an ongoing change, the written notification shall specify the date the ongoing compensation change is effective. PI 48.13(5)(5) Financial internal control system. A school shall have an adequate system of financial internal controls which requires a school to do all the following: PI 48.13(5)(a)(a) Deposit all receipts and pay all disbursements from a depository account maintained solely for the school’s purposes unless the operating organization’s financial accounting system separately identifies the school’s transactions and account balances. The depository account the school or its operating organization uses for school purposes shall be located in the state of Wisconsin. PI 48.13(5)(b)(b) Maintain documentation as to the nature and source of all cash receipts. PI 48.13(5)(c)(c) Use pre-numbered checks for all non-electronic school disbursements except those from a petty cash fund. PI 48.13(5)(d)(d) Maintain invoices and payment requests supporting disbursements. PI 48.13(5)(e)(e) Ensure that no checks or other withdrawals are denied due to insufficient funds. PI 48.13(5)(f)(f) Authorize electronic fund transfers by the school in accordance with a policy established by the school. PI 48.13(5)(g)(g) Reconcile the school’s bank accounts on a monthly basis. PI 48.13(5)(h)(h) Establish a policy indicating what expenses will be included in eligible education expenses and the methods that will be used to allocate any expenses or government assistance revenues that are related to eligible education expenses and other activities. PI 48.13(6)(6) Government agency filings and payments. A school shall be current with all of the following: PI 48.13(6)(a)(a) Filing, payments, and withholdings payment requirements of the U.S. internal revenue service. PI 48.13(6)(b)(b) Filing, payments, and withholdings payment requirements of the Wisconsin department of revenue. PI 48.13(6)(c)(c) Filing and payment requirements of the Wisconsin department of workforce development. PI 48.13(6)(d)(d) Filing and payment requirements of the Wisconsin department of financial institutions. PI 48.13(6)(e)(e) Filing requirements of the Wisconsin department of safety and professional services. PI 48.13(6)(f)(f) Auditing requirements of federal, state, and local government entities. The school shall submit to the department a copy of audit reports issued or revisions of such reports within 30 days of submission to the requiring government agency. PI 48.13(7)(7) Liability insurance. A school shall have insurance coverage provided by an insurance company licensed to do business in the state of Wisconsin or by a non-profit, tax exempt mutual protective organization covering risks of schools of, and controlled by, a religious denomination. All coverage shall be on an occurrence form or a claims made basis. A school’s minimum insurance coverage shall be as follows: