A staff member designated by the nursing home administrator, such as the director of nursing service or social service director, shall document the recipient's absence in the recipient's chart and shall approve in writing each leave;
Claims for bedhold days may not be submitted when it is known in advance that a recipient will not return to the facility following the leave. In the case where the recipient dies while hospitalized, or where the facility is notified that the recipient is terminally ill, or that due to changes in the recipient's condition the recipient will not be returning to the facility, payment may be claimed only for those days prior to the recipient's death or prior to the notification of the recipient's terminal condition or need for discharge to another facility;
For bedhold days for therapeutic visits or for participation in therapeutic/rehabilitative programs, the recipient's physician shall record approval of the leave in the physician's plan of care. This statement shall include the rationale for and anticipated goals of the leave as well as any limitations regarding the frequency or duration of the leave; and
For bedhold days due to participation in therapeutic/rehabilitative programs, the program shall meet the definition of therapeutic/rehabilitative program under s. DHS 101.03 (175)
. Upon request of the department, the nursing home shall submit, in writing, information on the dates of the program's operation, the number of participants, the sponsorship of the program, the anticipated goals of the program and how these goals will be accomplished, and the leaders or faculty of the program and their credentials.
Bedhold days for therapeutic visits and therapeutic/rehabilitative programs and hospital bedhold days which are not separately reimbursed to the facility by MA in accordance with s. 49.45 (6m)
, Stats., may not be billed to the recipient or the recipient's family.
(k) Private rooms.
Private rooms shall not be a covered service within the daily rate reimbursed to a nursing home, except where required under s. DHS 132.51 (2) (b)
. However, if a recipient or the recipient's legal representative chooses a private room with full knowledge and acceptance of the financial liability, the recipient may reimburse the nursing home for a private room if the following conditions are met:
At the time of admission the recipient or legal representative is informed of the personal financial liability encumbered if the recipient chooses a private room;
The recipient or legal representative is personally liable for no more than the difference between the nursing home's private pay rate for a semi-private room and the private room rate; and
Pursuant to s. DHS 132.31 (1) (d)
, if at any time the differential rate determined under subd. 3.
changes, the recipient or legal representative shall be notified by the nursing home administrator within 15 days and a new consent agreement shall be reached.
No nursing home may admit any patient unless the patient is assessed in accordance with s. 46.27 (6)
(m) Physician certification of need for SNF or ICF inpatient care. DHS 107.09(4)(m)1.1.
A physician shall certify at the time that an applicant or recipient is admitted to a nursing home or, for an individual who applies for MA while in a nursing home before the MA agency authorizes payment, that SNF or ICF nursing home services are or were needed.
Recertification shall be performed by a physician, a physician's assistant, or a nurse practitioner under the supervision of a physician as follows:
Recertification of need for inpatient care in an SNF shall take place 30, 60 and 90 days after the date of initial certification and every 60 days after that;
Recertification of need for inpatient care in an ICF shall take place no earlier than 60 days and 180 days after initial certification, at 12, 18 and 24 months after initial certification, and every 12 months after that; and
Recertification shall be considered to have been done on a timely basis if it was performed no later than 10 days after the date required under subd. 2. a.
, as appropriate, and the department determines that the person making the certification had a good reason for not meeting the schedule.
Medical evaluation and psychiatric and social evaluation — SNF. DHS 107.09(4)(n)1.1.
Before a recipient is admitted to an SNF or before payment is authorized for a resident who applies for MA, the attending physician shall:
Undertake a medical evaluation of each applicant's or recipient's need for care in the SNF; and
A psychiatric and a social evaluation of an applicant's or recipient's need for care shall be performed by a provider certified under s. DHS 105.22
Each medical evaluation shall include: diagnosis, summary of present medical findings, medical history, documentation of mental and physical status and functional capacity, prognosis, and a recommendation by the physician concerning admission to the SNF or continued care in the SNF.
(o) Medical evaluation and psychological and social evaluation — ICF. DHS 107.09(4)(o)1.1.
Before a recipient is admitted to an ICF or before authorization for payment in the case of a resident who applies for MA, an interdisciplinary team of health professionals shall make a comprehensive medical and social evaluation and, where appropriate, a psychological evaluation of the applicant's or recipient's need for care in the ICF within 48 hours following admission unless the evaluation was performed not more than 15 days before admission.
In an institution for individuals with intellectual disabilities or persons with related conditions, the team shall also make a psychological evaluation of need for care. The psychological evaluation shall be made before admission or authorization of payment, but may not be made more than 3 months before admission.
Each evaluation shall include: diagnosis; summary of present medical, social and, where appropriate, developmental findings; medical and social family history; documentation of mental and physical status and functional capacity; prognosis; kinds of services needed; evaluation by an agency worker of the resources available in the home, family and community; and a recommendation concerning admission to the ICF or continued care in the ICF.
If the comprehensive evaluation recommends ICF services for an applicant or recipient whose needs could be met by alternate services that are not then available, the facility shall enter this fact in the recipient's record and shall begin to look for alternative services.
(p) MA agency review of need for admission to an SNF or ICF.
Medical and other professional personnel of the agency or its designees shall evaluate each applicant's or recipient's need for admission to an SNF or ICF by reviewing and assessing the evaluations required under pars. (n)
The level of care and services to be received by a recipient from the SNF or ICF shall be documented in the physician's plan of care by the attending physician and approved by the department. The physician's plan of care shall be submitted to the department whenever the recipient's condition changes.
A physician's plan of care shall be required at the time of application by a nursing home resident for MA benefits. If a physician's plan of care is not submitted to the department by the nursing home at the time that a resident applies for MA benefits, the department shall not certify the level of care of the recipient until the physician's plan of care has been received. Authorization shall be covered only for the period of 2 weeks prior to the date of submission of the physician's plan of care.
The physician's plan of care shall include diagnosis, symptoms, complaints and complications indicating the need for admission; a description of the functional level of the individual; objectives; any orders for medications, treatments, restorative and rehabilitative services, activities, therapies, social services or diet, or special procedures recommended for the health and safety of the patient; plans for continuing care, including review and modification to the plan of care; and plans for discharge.
The attending or staff physician and a physician assistant and other personnel involved in the recipient's care shall review the physician's plan of care at least every 60 days for SNF recipients and at least every 90 days for ICF recipients.
(r) Reports of evaluations and plans of care - ICF and SNF.
A written report of each evaluation and the physician's plan of care shall be made part of the applicant's or recipient's record:
If the individual is already in the facility, immediately upon completion of the evaluation or plan.
(s) Recovery of costs of services.
All medicare-certified SNF facilities shall recover all medicare-allowable costs of services provided to recipients entitled to medicare benefits prior to billing MA. Refusal to recover these costs may result in a fine of not less than $10 nor more than $100 a day, as determined by the department.
(t) Prospective payment system.
Provisions regarding services and reimbursement contained in this subsection are subject to s. 49.45 (6m)
(u) Active treatment.
All developmentally disabled residents of SNF or ICF certified facilities who require active treatment shall receive active treatment subject to the requirements of s. DHS 132.695
(v) Permanent reduction in MA payments when an IMD resident is relocated to the community.
If a facility determined by the federal government or the department to be an institution for mental diseases (IMD) or by the department to be at risk of being determined to be an IMD under 42 CFR 435.1009
or s. 49.43 (6m)
, Stats., agrees under s. 46.266 (9)
, Stats., to receive a permanent limitation on its payment under s. 49.45 (6m)
, Stats., for each resident who is relocated, the following restrictions apply:
MA payment to a facility may not exceed the payment which would otherwise be issued for the number of patients corresponding to the facility's patient day cap set by the department. The cap shall equal 365 multiplied by the number of MA-eligible residents on the date that the facility was found to be an IMD or was determined by the department to be at risk of being found to be an IMD, plus the difference between the licensed bed capacity of the facility on the date that the facility agrees to a permanent limitation on its payments and the number of residents on the date that the facility was found to be an IMD or was determined by the department to be at risk of being found to be an IMD. The patient day cap may be increased by the patient days corresponding to the number of residents ineligible for MA at the time of the determination but who later become eligible for MA.
The department shall annually compare the MA patient days reported in the facility's most recent cost report to the patient day cap under subd. 1.
Payments for patient days exceeding the patient day cap shall be disallowed.
(5) Non-covered services.
The following services are not covered services:
Services of private duty nurses when provided in a nursing home;
For Christian Science sanatoria, custodial care and rest and study;
Inpatient nursing care for ICF personal care and ICF residential care to residents who entered a nursing home after September 30, 1981; form
ICF-level services provided to a developmentally disabled person admitted after September 15, 1986, to an ICF facility other than to a facility certified under s. DHS 105.12
as an intermediate care facility for individuals with intellectual disabilities unless the provisions of s. DHS 132.51 (2) (d) 1.
have been waived for that person; and
Inpatient services for residents between the ages of 21 and 64 when provided by an institution for mental disease, except that services may be provided to a 21 year old resident of an IMD if the person was a resident of the IMD immediately prior to turning 21 and continues to be a resident after turning 21.
DHS 107.09 Note
For more information about non-covered services, see s. DHS 107.03
DHS 107.09 History
Cr. Register, February, 1986, No. 362
, eff. 3-1-86; renum. (1) to (4) to be (2) to (5) and am. (4) (g) 2. and (5) (6) and (c), cr. (1) (4) (u), (5) (d) and (e), Register, February, 1988, No. 386
, eff. 3-1-88; emerg. cr. (4) (v), eff. 8-1-88; cr. (4) (v), Register, December, 1988, No. 396
, eff. 1-1-89; correction in (4) (a) 1. intro. made under s. 13.93 (2m) (b) 7., Stats., Register, April, 1999, No. 520
; corrections in (4) (v) (intro.) made under s. 13.93 (2m) (b) 7., Stats., Register, October, 2000, No. 538
; corrections in (4) (g) 1., 2., (j) 1. g., (k), (n) 2., (u) and (5) (d) made under s. 13.92 (4) (b) 7., Stats., Register December 2008 No. 636
; 2019 Wis. Act 1: am. (4) (o) 2., (5) (d) Register May 2019 No. 761, eff. 6-1-19
Drugs and drug products covered by MA include legend and non-legend drugs and supplies listed in the Wisconsin medicaid drug index which are prescribed by a physician licensed under s. 448.04
, Stats., by a dentist licensed under s. 447.05
, Stats., by a podiatrist licensed under s. 448.04
, Stats., by an optometrist licensed under ch. 449
, Stats., by an advanced practice nurse prescriber licensed under s. 441.16
, Stats., or when a physician delegates the prescribing of drugs to a nurse practitioner or to a physician's assistant certified under s. 448.04
, Stats., and the requirements under s. N 6.03
for nurse practitioners and under s. Med 8.07
for physician assistants are met.
DHS 107.10 Note
Note: The Wisconsin medicaid drug index is available from the Division of Health Care Access and Accountability, P.O. Box 309, Madison, WI 53701.
(2) Services requiring prior authorization.
The following drugs and supplies require prior authorization:
Medically necessary, specially formulated nutritional supplements and replacement products, including enteral and parenteral products used for the treatment of severe health conditions such as pathologies of the gastrointestinal tract or metabolic disorders, as described in the MA provider handbooks and bulletins.
Drugs the department has determined entail substantial cost or utilization problems for the MA program. These drugs shall be noted in the Wisconsin medicaid drug index;
Any drug produced by a manufacturer who has not entered into a rebate agreement with the federal secretary of health and human services, as required by 42 USC 1396r-8
, if the prescribing provider under sub. (1)
demonstrates to the department's satisfaction that no other drug sold by a manufacturer who complies with 42 USC 1396r-8
is medically appropriate and cost-effective in treating the recipient's condition;
Drugs identified by the department that are sometimes used to enhance the prospects of fertility in males or females, when proposed to be used for treatment of a condition not related to fertility; and
Drugs identified by the department that are sometimes used to treat impotence, when proposed to be used for the treatment of a condition not related to impotence.
DHS 107.10 Note
For more information on prior authorization, see s. DHS 107.02 (3)
Dispensing of schedule III, IV and V drugs shall be limited to the original dispensing plus 5 refills, or 6 months from the date of the original prescription, whichever comes first.
Dispensing of non-scheduled drugs shall be limited to the original dispensing plus 11 refills, or 12 months from the date of the original prescription, whichever comes first.
Generically-written prescriptions for drugs listed in the federal food and drug administration approved drug products publication shall be filled with a generic drug included in that list. Prescription orders written for brand name drugs which have a lower cost commonly available generic drug equivalent shall be filled with the lower cost drug product equivalent, unless the prescribing provider under sub. (1)
writes “brand medically necessary" on the face of the prescription.
Except as provided in par. (e)
, legend drugs shall be dispensed in the full amounts prescribed, not to exceed a 34-day supply.
The following drugs may be dispensed in amounts up to but not to exceed a 100-day supply, as prescribed by a physician:
Provision of special dietary supplements used for tube feeding or oral feeding of nursing home recipients shall be included in the nursing home daily rate pursuant to s. DHS 107.09 (2) (b)
To be included as a covered service, a non-legend drug shall be used in the treatment of a diagnosable medical condition and be a rational part of an accepted medical treatment plan. The following general categories of non-legend drugs are covered:
Non-legend drugs not within one of the categories described under subds. 1.
that previously had legend drug status and that the department has determined to be cost effective in treating the condition for which the drugs are prescribed.
Any innovator multiple–source drug is a covered service only if the prescribing provider under sub. (1)
certifies by writing the phrase “brand medically necessary" on the prescription to the pharmacist that the innovator brand drug, rather than a generic drug, is medically necessary. The prescribing provider shall document in the patient's record the reason why the innovator brand drug is medically necessary. The innovators of multiple source drug are identified in the Wisconsin medicaid drug index.