PI 48.07(4) (4) Certifications.
PI 48.07(4)(a)(a) Upon review of the enrollment audits, the department shall certify an amount due from a school for payments made to the school for ineligible pupils or an amount due to the school for additional eligible pupils. If a school fails to provide an enrollment audit, the department may determine that all choice pupils are ineligible.
PI 48.07(4)(b) (b) A school shall refund to the department the amount certified as due to the department as follows:
PI 48.07(4)(b)1. 1. If the school is currently eligible to receive choice program payments, the department shall reduce the payments made under s. 118.60 (4) and (4m), Stats., by the amount owed.
PI 48.07(4)(b)2. 2. If the school is not currently eligible to receive choice program payments, the school shall refund the department within 30 days of the date of the certification letter.
PI 48.07(4)(c) (c) The department shall pay any additional amount due to a school for qualifying pupils within 60 days of the date of the certification letter.
PI 48.07 Note Note: The enrollment audit form and department pupil enrollment software test plan may be obtained at no charge from the Wisconsin department of public instruction's webpage at http://dpi.wi.gov/sms/choice-programs.
PI 48.07 History History: EmR1608: emerg. cr. eff. 1-30-16; CR 16-006: cr. Register July 2016 No. 727, eff. 8-1-16; correction in (3) (b) under s. 13.92 (4) (b) 7., Stats., Register December 2016 No. 732.
PI 48.08 PI 48.08 Summer school attendance and payment.
PI 48.08(1)(1)Definition. In this section, “academic purposes" means summer school learning experiences that are related or similar to instruction the school offers during the regular school term or for which credit toward graduation is given.
PI 48.08(2) (2) List of classes. Annually by May 1, a school shall submit the list to the department of academic summer school classes and laboratory periods that the school will provide in the following summer. The department shall annually review the list to ensure the classes are for academic purposes.
PI 48.08(3) (3) Program requirements.
PI 48.08(3)(a)(a) To be eligible to receive a choice program summer school payment, a school shall offer no fewer than 19 summer days of instruction during the summer. Each summer day of instruction offered by the school shall be comprised of no fewer than 270 minutes of instruction for academic purposes. A school may count any of the following as instruction for academic purposes:
PI 48.08(3)(a)1. 1. Music programs, lessons, sections, or clinics.
PI 48.08(3)(a)2. 2. Swimming instruction programs, if taught or directed on the school site.
PI 48.08(3)(a)3. 3. Field trips if accompanied by a teacher and if all pupils have equal access to the field trips regardless of a pupil's ability to pay.
PI 48.08(3)(b) (b) A school may not count any of the following as instruction for academic purposes:
PI 48.08(3)(b)1. 1. Travel time to events, including field trips.
PI 48.08(3)(b)2. 2. Performances, including band, orchestra, choir, parade, and theatrical performances.
PI 48.08(3)(b)3. 3. Recreational programs and team sports.
PI 48.08(3)(b)4. 4. Participation in fairs or expositions by career and technical student organizations.
PI 48.08(3)(b)5. 5. Classes taught by a teacher that is funded through Title I of the Elementary and Secondary Education Act.
PI 48.08(3)(b)6. 6. Any offering not provided or directed by a teacher.
PI 48.08(4) (4) Pupil attendance requirements. A school may include a pupil in its summer school report if all of the following apply:
PI 48.08(4)(a) (a) The pupil was in the choice program in which the school participates on the second Friday in January during the school term immediately preceding the summer for which the school seeks payment, or the school has accepted the pupil's choice program application for the school term immediately following that summer.
PI 48.08(4)(b) (b) The pupil attends summer school instruction for academic purposes for at least 15 days.
PI 48.08(5) (5) Report. Annually by October 1 immediately following summer school, a school counting pupils for choice summer school payment purposes shall submit to the department a summer school report listing the choice program pupils who attended summer school and the number of days the pupils attended. The school shall report this information on a form provided by the department.
PI 48.08 Note Note: A summer school report form may be obtained at no charge from the Wisconsin department of public instruction's website at http://dpi.wi.gov/sms/choice-programs.
PI 48.08 History History: EmR1608: emerg. cr. eff. 1-30-16; CR 16-006: cr. Register July 2016 No. 727, eff. 8-1-16.
PI 48.09 PI 48.09 Financial audit.
PI 48.09(1)(1)Financial audit requirements. Annually by October 15, a school shall provide a financial audit and financial audit supplemental schedule to the department. The financial audit shall be prepared in accordance with generally accepted accounting principles and shall comply with all of the following:
PI 48.09(1)(a) (a) Except as provided under par. (b), the financial audit shall include 2 year comparative financial statements containing all of the statements required by generally accepted accounting principles, including a statement of financial position, a statement of activities, and a statement of cash flows.
PI 48.09(1)(b) (b) The first year a school completes a financial audit for a program under s. 118.60 or 119.23, Stats., the statement of activities and statement of cash flows may only include the current school year.
PI 48.09(1)(c) (c) The financial audit shall either include the school-only balances and activity or shall be prepared at the consolidated level as permitted by generally accepted accounting principles.
PI 48.09(1)(d) (d) A school may provide a financial audit that includes a modified audit opinion due to fixed assets purchased in previous years not being included in the financial audit. A financial audit that includes a modified audit opinion for any other reason does not meet the requirements under s. 118.60 (7) (am) 2m. a., Stats., unless the modification is approved by the department.
PI 48.09(2) (2) Compliance with American Institute of Certified Public Accountants requirements. As provided under s. 118.60 (7) (am) 2m. a., Stats., an auditor engaged by a school to provide the audit opinion in this section shall comply with the auditing standards established by the American Institute of Certified Public Accountants, including all of the following:
PI 48.09(2)(a) (a) The auditor shall develop written audit programs identifying the steps and procedures to be followed in conducting the audit, including establishing the planning materiality that the auditor will use for the audit.
PI 48.09(2)(b) (b) The auditor shall trace all entries on the financial audit and financial audit supplemental schedule to the trial balance provided by the school under s. PI 48.11 (2).
PI 48.09(2)(c) (c) The auditor shall obtain sufficient appropriate audit evidence to conclude that the financial statements do not contain misstatements the effect of which, when aggregated with misstatements in other accounts and transactions, exceeds the planning materiality and results in a material misstatement in the financial statements or in the school's net eligible education expenses. The auditor shall determine sufficient appropriate audit evidence based on the requirements of the American Institute of Certified Public Accountants.
PI 48.09 History History: EmR1608: emerg. cr. eff. 1-30-16; CR 16-006: cr. Register July 2016 No. 727, eff. 8-1-16; correction in (1) (a) made under s. 35.17, Stats., Register July 2016 No. 727.
PI 48.10 PI 48.10 Financial audit supplemental schedule.
PI 48.10(1)(1)Eligible education expenses. The eligible education expenses included in the financial audit supplemental schedule shall comply with all of the following:
PI 48.10(1)(a) (a) Eligible education expenses may only include those expenses that already have or will result in a cash disbursement.
PI 48.10(1)(b) (b) Eligible education expenses may only include expenses that are in the statement of activities, except for the cost of land. The amount that the school paid for land shall be included in the first year the land is used for educational programming using an allocation method under par. (d), if applicable.
PI 48.10(1)(c) (c) An expense may only be included as an eligible education expense one time.
PI 48.10(1)(d) (d) If an expense or government assistance revenue is partially related to educational programming, the school shall use an allocation method to determine the portion that is related to educational programming. The allocation methods shall be included in the school's policy established under s. PI 48.13 (5) (h).
PI 48.10(1)(e) (e) The following may not be included in kindergarten through grade 12 eligible education expenses:
PI 48.10(1)(e)1. 1. Contributed services, capital assets, or goods.
PI 48.10(1)(e)2. 2. Scholarship awards and financial support for pupils to attend the private school, including payments to parents or others on behalf of pupils.
PI 48.10(1)(e)3. 3. Daycare expenses except expenses for before or after school care for kindergarten through grade 12 pupils that are enrolled in educational programming at the school.
PI 48.10(1)(e)4. 4. Expenses that are fully included as eligible education expenses under s. PI 49.09 (3) (a).
PI 48.10(1)(e)5. 5. Expenses for pupils who are enrolled in the public school district and attending the private school.
PI 48.10(2) (2) Auditor review of eligible education expenses. An auditor shall ensure the eligible education expenses a school included in the supplemental schedule comply with sub. (1) and the policy established under s. PI 48.13 (5) (h).
PI 48.10(3) (3) Supplemental schedule calculations. The supplemental schedule shall calculate all of the following:
PI 48.10(3)(a) (a) Net eligible education expenses for all pupils as follows:
PI 48.10(3)(a)1. 1. Determine the amount of eligible education expenses, excluding eligible education expenses in s. PI 49.09 (3) (a).
PI 48.10(3)(a)2. 2. Subtract all government assistance revenues received for eligible education expenses, excluding eligible education expenses in s. PI 49.09 (3) (a).
PI 48.10(3)(a)3. 3. Subtract fundraising revenue, up to the non-administrative fundraising expenses in subd. 1. In this subdivision, administrative expenses include expenses for school personnel, copying, mailing, or capital assets used for other school purposes.
PI 48.10(3)(a)4. 4. Subtract all insurance proceeds received for eligible education expenses, excluding eligible education expenses in s. PI 49.09 (3) (a).
PI 48.10(3)(b) (b) The net eligible education expenses for pupils participating in a program under ss. 118.60 and 119.23, Stats., as follows:
PI 48.10(3)(b)1. 1. Calculate the percentage of pupils at the school participating in a program under ss. 118.60 and 119.23, Stats., as the full-time equivalent for the pupils participating in a program under ss. 118.60 and 119.23, Stats., compared to the all pupil full-time equivalent. The full-time equivalents shall be based on the average of the full-time equivalents determined in the enrollment audits under s. PI 48.07.
PI 48.10(3)(b)2. 2. Multiply the amount calculated under par. (a) by the percentage under subd. 1.
PI 48.10(3)(c) (c) The reserve balance as follows:
PI 48.10(3)(c)1. 1. Determine the total revenue received under ss. 118.60 and 119.23, Stats.
PI 48.10(3)(c)2. 2. Add the prior year reserve balance, if any.
PI 48.10(3)(c)3. 3. Subtract the amount determined under par. (b).
PI 48.10(3)(d) (d) The school's cash and investment balance that shall be maintained under sub. 4 as follows:
PI 48.10(3)(d)1. 1. Determine the sum of any remaining depreciation on fixed assets used by the school and any land purchases that have not yet been included in eligible cost under sub. (1) (b).
PI 48.10(3)(d)2. 2. Subtract the amount under subd. 1. from the amount under par. (c).
PI 48.10(4) (4) Maintain reserve balance. The school shall maintain the reserve balance, if positive, for future eligible education expenses for choice pupils. The school's cash and investment balance shall be at least as much as the amount calculated under sub. (3) (d), if positive. If the school is also participating in the program under s. 115.7915, Stats., the cash and investment balance shall be at least as much as the reserve calculated under this chapter and s. PI 49.09, less the sum of any remaining depreciation on fixed assets used by the school and any land purchases that have not yet been included as an eligible cost under sub. (1) (b).
PI 48.10(5) (5) Final financial audit. If a school ceases to participate or is barred from participation in all of the programs the school is participating in under ss. 118.60 and 119.23, Stats., it shall submit to the department the financial audit required under s. 118.60 (7) (am) 2m. a., Stats., for the final school year in which it participated. If a school fails to submit the financial audit, the school's net eligible education expenses for the year shall be determined to be zero for purposes of determining the school's reserve balance.
PI 48.10(6) (6) Refund of the reserve. If a school ceases to participate or is barred from participating in all of the programs the school is participating under ss. 118.60 and 119.23, Stats., and the school's reserve is positive, the school shall refund the reserve balance to the department. The school shall make the refund within 30 days of the date of the closure payment letter sent to the school by the department.
PI 48.10 History History: EmR1608: emerg. cr. eff. 1-30-16; CR 16-006: cr. Register July 2016 No. 727, eff. 8-1-16.
PI 48.11 PI 48.11 School financial requirements.
PI 48.11(1)(1)Engagement letter. A school shall have a written engagement letter with each auditor providing services required by this chapter. The school or auditor shall provide a copy of the engagement letter to the department upon request. The written engagement letter shall contain all of the following:
PI 48.11(1)(a) (a) A statement that the auditor shall comply with generally accepted auditing standards and the requirements of this chapter.
PI 48.11(1)(b) (b) A statement that the auditor shall comply with generally accepted governmental auditing standards if other governmental agencies providing funds to the school so require.
PI 48.11(1)(c) (c) The responsibilities of the school and the auditor in meeting the requirements of this chapter.
PI 48.11(1)(d) (d) The services the auditor provides to the school that are in addition to those audit and attestation services required under this chapter.
PI 48.11(1)(e) (e) The auditor's acknowledgement that the department will rely on the auditor's work to fulfill the department's responsibilities under s. 118.60, Stats., and this chapter.
PI 48.11(1)(f) (f) The auditor's compensation for the services the auditor provides to the school.
PI 48.11(2) (2) Financial accounting system. A school shall balance the financial accounting system required under s. PI 48.13 (1) and provide the auditor with a trial balance of the account balances.
PI 48.11(3) (3) Adjusting entries. Adjustments to the school's trial balance recommended by a school's auditor shall be approved by the school before the entries are recorded in the school's financial accounting system.
PI 48.11(4) (4) Records retention. A school shall retain all financial and pupil records relating to the enrollment audits under s. PI 48.07, the audit required under ss. PI 48.09 and 48.10, and the report on fiscal and internal control practices under s. PI 48.13 for at least 5 years from the due date of the financial audit, unless the department or a law enforcement agency requests the school retain the records for more than 5 years.
PI 48.11(5) (5) Records availability. A school shall furnish all financial and pupil records the auditor considers necessary to provide the audit opinion or agreed upon procedure reports. Upon request by the department, a school shall provide the department access and copies to the records referenced in the auditor's working papers.
PI 48.11(6) (6) School responsibility. An auditor's failure to completely or properly perform the responsibilities set forth in s. 118.60, Stats., or this chapter is not a defense to any determination the department makes that there is an amount due from a school or to a school under s. PI 48.07 (4) or 48.10 (6).
PI 48.11(7) (7) Auditor Bar. A school participating in the choice program may not engage an auditor who the department bars under s. PI 35.12 (7), 48.12 (7), or 49.11 (7) until such time as the auditor provides evidence acceptable to the department that the auditor has made procedural changes and has successfully completed professional development training that enables the auditor to comply with the requirements of this chapter, chs. PI 35 and 49, and ss. 115.7915, 118.60, and 119.23, Stats.
PI 48.11 History History: EmR1608: emerg. cr. eff. 1-30-16; CR 16-006: cr. Register July 2016 No. 727, eff. 8-1-16; correction in (4), (6), (7) made under s. 35.17, Stats., Register July 2016 No. 727.
PI 48.12 PI 48.12 Auditor requirements.
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Published under s. 35.93, Stats. Updated on the first day of each month. Entire code is always current. The Register date on each page is the date the chapter was last published.