Wisconsin Legislature: 27,416

16.971 (1m) The department shall ensure that an adequate level of data processing information technology services is made available to all agencies by providing systems analysis and application programming services to augment agency resources, as requested. The department shall also ensure that executive branch agencies make effective and efficient use of the computing information technology resources of the state. The department shall, in cooperation with agencies, establish policies, procedures and planning processes, for the administration of data processing information technology services, which the executive branch agencies shall follow. The policies, procedures and processes shall address the needs of agencies to carry out their functions. The department shall monitor adherence to these policies, procedures and processes.

27,409 Section 409 . 16.971 (1) of the statutes is created to read:

16.971 (1) In this section:

(a) “Division" means the division of technology management of the department.

(b) “Small agency" means an agency having fewer than 50 authorized full-time equivalent positions.

27,410 Section 410 . 16.971 (2) (intro.) of the statutes is amended to read:

16.971 (2) (intro.) The department division shall:

27,411 Section 411 . 16.971 (2) (a) of the statutes is created to read:

16.971 (2) (a) Except as provided in sub. (2m), review and approve, modify or reject all forms approved by a records and forms officer for jurisdiction, authority, standardization of design and nonduplication of existing forms. Unless the division rejects for cause or modifies the form within 20 working days after receipt, it is considered approved. The division's rejection of any form is appealable to the public records board. If the head of an agency certifies to the division that the form is needed on a temporary basis, approval by the division is not required.

27,412 Section 412 . 16.971 (2) (ap) of the statutes is created to read:

16.971 (2) (ap) Prescribe a forms management program for agencies.

27,412g Section 412g. 16.971 (2) (b) of the statutes is amended to read:

16.971 (2) (b) Develop and maintain computing information technology resource planning and budgeting techniques at all levels of state government.

27,412r Section 412r. 16.971 (2) (c) of the statutes is amended to read:

16.971 (2) (c) Develop and maintain techniques procedures to ensure interagency computer information technology resource planning and sharing between executive branch agencies. The procedures shall ensure the interconnection of information technology resources of executive branch agencies, if interconnection is consistent with the strategic plans formulated under pars. (L) and (m).

27,413 Section 413 . 16.971 (2) (e) of the statutes is amended to read:

16.971 (2) (e) Collect, analyze and interpret, in cooperation with the state agencies, that data necessary to assist the computer information technology resource planning needs of the governor and legislature.

27,413e Section 413e. 16.971 (2) (f) of the statutes is amended to read:

16.971 (2) (f) Provide advice and assistance during budget preparation concerning computer information technology resource plans and capabilities.

27,413m Section 413m. 16.971 (2) (g) of the statutes is amended to read:

16.971 (2) (g) Ensure that management reviews of data processing information technology organizations are conducted.

27,413s Section 413s. 16.971 (2) (h) of the statutes is amended to read:

16.971 (2) (h) Gather, interpret and disseminate information on new technological developments, management techniques and computing information technology resource capabilities and their possible effect on current and future management plans to all interested parties.

27,414 Section 414 . 16.971 (2) (i) of the statutes is amended to read:

16.971 (2) (i) Ensure that a level of computing service is information technology services are provided to all state agencies that is are equitable in regard to resource availability, cost and performance.

27,414g Section 414g. 16.971 (2) (j) of the statutes is amended to read:

16.971 (2) (j) Ensure that all state executive branch agencies develop and operate with clear guidelines and standards in the areas of data processing information technology systems development and that they employ good management practices and cost-benefit justifications.

27,415 Section 415 . 16.971 (2) (L) of the statutes is created to read:

16.971 (2) (L) Require each executive branch agency to adopt, revise biennially, and require each executive branch agency other than the board of regents of the University of Wisconsin System to submit for its approval, a strategic plan for the utilization of information technology to carry out the functions of the agency. As a part of each plan, the division shall require each executive branch agency to address the business needs of the agency and to identify all resources relating to information technology which the agency desires to acquire, contingent upon funding availability, the priority for such acquisitions and the justification for such acquisitions. Each plan shall identify any changes in the functioning of the agency under the plan. The division shall consult with the joint committee on information policy in providing guidance for and scheduling of planning by executive branch agencies.

27,416 Section 416 . 16.971 (2) (m) of the statutes is amended to read:

16.971 (2) (m) Assist in coordination and integration of the plans of executive branch agencies relating to information technology to approved under par. (L) and, using these plans and the statewide long-range telecommunications plan under s. 16.99 (2) (a), formulate and revise biennially a consistent statewide strategic plan for the use and application of information technology. The division shall, no later than September 15 of each even-numbered year, submit the statewide strategic plan to the cochairpersons of the joint committee on information technology and the governor.

27,416m Section 416m. 16.971 (2) (n) of the statutes is created to read:

16.971 (2) (n) Maintain an information technology resource center to provide appropriate technical assistance and training to small agencies.

27,417 Section 417 . 16.971 (3) of the statutes is amended to read:

16.971 (3) (a) The secretary shall notify the joint committee on finance in writing of the proposed acquisition of any computing information technology resource that the department considers major or that is likely to result in a substantive change of service, and that was not considered in the regular budgeting process and is to be financed from general purpose revenues or corresponding revenues in a segregated fund. If the cochairpersons of the committee do not notify the secretary that the committee has scheduled a meeting for the purpose of reviewing the proposed acquisition within 14 working days after the date of the secretary's notification, the department may approve acquisition of the resource. If, within 14 working days after the date of the secretary's notification, the cochairpersons of the committee notify the secretary that the committee has scheduled a meeting for the purpose of reviewing the proposed acquisition, the department shall not approve acquisition of the resource unless the acquisition is approved by the committee.

(b) The secretary shall promptly notify the joint committee on finance in writing of the proposed acquisition of any computing information technology resource that the department considers major or that is likely to result in a substantive change in service, and that was not considered in the regular budgeting process and is to be financed from program revenues or corresponding revenues from program receipts in a segregated fund.

27,418 Section 418 . 16.971 (4) (a) of the statutes is amended to read:

16.971 (4) (a) The department may license or authorize state executive branch agencies to license computer programs developed by executive branch agencies to the federal government, other states, and municipalities. Any agency other than an executive branch agency may license a computer program developed by that agency to the federal government, other states and municipalities.

27,419 Section 419 . 16.971 (5) of the statutes is created to read:

16.971 (5) (a) From the appropriation under s. 20.870 (1) (q), the department may distribute grants to agencies to be used for information technology development projects.

(b) The department shall award grants under par. (a) once during each fiscal year. Grants shall be awarded in accordance with criteria developed annually by the department prior to awarding of grants. No later than September 15 of each year, the department shall submit its proposed criteria for the award of grants in the following fiscal year to the cochairpersons of the joint committee on information policy. The department shall not award any grant under the criteria until the criteria are approved by the committee.

(bd) The department shall distribute applications for grants for each fiscal year under par. (a) to each eligible agency no later than January 1 preceding that fiscal year.

(bh) No later than March 1 of any fiscal year, any eligible agency may file an application for a grant under par. (a) for the succeeding fiscal year.

(bp) If the criteria are approved by the committee under par. (bd), the department shall make grant awards for each fiscal year no later than May 15 preceding that fiscal year.

(bt) Following the award of grants for each fiscal year, the secretary shall notify the cochairpersons of the joint committee on finance under s. 16.515 (1) of any proposed supplementation of appropriations for implementation of projects.

(d) Upon receipt of any gift, grant or bequest made to the state for information technology development purposes the secretary shall report the source, value and purpose to the cochairpersons of the joint committee on finance. If the cochairpersons of the committee do not notify the secretary that the committee has scheduled a meeting for the purpose of reviewing the acceptance of the gift, grant or bequest within 14 working days after the date of the secretary's report, the secretary may accept the gift, grant or bequest on behalf of the state. If, within 14 working days after the date of the secretary's report, the cochairpersons of the committee notify the secretary that the committee has scheduled a meeting for the purpose of reviewing the acceptance of the gift, grant or bequest, the gift, grant or bequest may be accepted by the secretary only upon approval of the committee. From the appropriation under s. 20.870 (1) (s), the department may distribute moneys received from such gifts, grants or bequests to agencies, within the limits of the amounts shown under s. 20.005 (3) for that appropriation, to be utilized for any information technology development project that is consistent with the purpose for which the moneys were received.

(e) No moneys may be authorized for use by the department under this subsection unless the department determines that such use will permit the effective utilization of information technology by agencies and will be consistent with the department's responsibilities to ensure adequate information technology resources for agencies under sub. (1m) and to implement a statewide strategic plan for information technology purposes under sub. (2) (m). If a grant is distributed to the legislature, a legislative service agency, the courts, a judicial branch agency or the board of regents of the University of Wisconsin System, the use shall be consistent with the appropriate plan under s. 13.90 (6) , 36.11 (31) or 758.19 (7). The department shall accord priority to utilization of moneys under this subsection for projects that will effect cost savings, avoid future cost increases or enable improved provision of state services.

(f) No later than September 30 annually, each agency which conducted an information technology development project during the preceding fiscal year, whether individually or in cooperation with another agency, that was funded in whole or in part from the appropriation under s. 20.870 (1) (q), (r) or (s) shall file a report, in a form prescribed by the secretary, with the secretary and the cochairpersons of the joint committee on information policy. The report shall describe the purpose of each project and the status of the project as of the end of the preceding fiscal year. No later than 13 months following the completion of such a project, each such agency shall file a report, on a form prescribed by the secretary, with the secretary and the cochairpersons of the joint committee on information policy. The report shall describe the purpose of the project and the effect of the project on agency business operations as of the end of the 12-month period following completion of the project.

(g) The department shall promulgate rules governing the administration of this subsection, including criteria for distributing grants under par. (a).

27,420 Section 420 . 16.971 (6) of the statutes is amended to read:

16.971 (6) Notwithstanding subs. (1) (1m) and (2), the revisor of statutes shall approve the specifications for preparation and schedule for delivery of computer data bases containing the Wisconsin statutes.

27,422 Section 422. 16.971 (8) of the statutes is created to read:

16.971 (8) (a) In this subsection, “program revenues-service" has the meaning given in s. 20.001 (2) (c).

(b) The secretary may propose to the joint committee on finance that available moneys from any appropriation account under s. 20.505 derived from program-revenues service be temporarily reallocated during the 1995-97 fiscal biennium to the information technology investment fund. The secretary shall notify the cochairpersons of the committee of any such proposal. If the cochairpersons of the committee do not notify the secretary that the committee has scheduled a meeting for the purpose of reviewing the proposal within 14 working days after the date of the secretary's notification, the secretary may reallocate the moneys as proposed by the secretary. If, within 14 working days after the date of the secretary's notification, the cochairpersons of the committee notify the secretary that the committee has scheduled a meeting for the purpose of reviewing the proposed reallocation, the reallocation may be made only upon approval of the committee. No interest is chargeable to the information technology investment fund as a result of any such reallocation. The secretary shall ensure that any amounts reallocated under this subsection are repaid to the account from which they were transferred no later than 5 years after the date of the reallocation.

27,422m Section 422m. 16.971 (9) of the statutes is created to read:

16.971 (9) In conjunction with the public defender board, the director of state courts, the departments of corrections and justice and district attorneys, the division may maintain, promote and coordinate automated justice information systems that are compatible among counties and the officers and agencies specified in this subsection, using the moneys appropriated under s. 20.505 (1) (ja). The division shall annually report to the legislature under s. 13.172 (2) concerning the division's efforts to improve and increase the efficiency of integration of justice information systems.

27,423m Section 423m. 16.971 (11) of the statutes is created to read:

16.971 (11) The division may charge executive branch agencies for information technology development and management services provided to them by the division under this section.

27,424 Section 424 . 16.973 (intro.) of the statutes is amended to read:

16.973 (title) Powers of the division of information technology services. (intro.) The division of information technology services may:

27,425 Section 425 . 16.974 (intro.) of the statutes is amended to read:

16.974 (title) Duties of the division of information technology services. (intro.) The division of information technology services shall:

27,426 Section 426 . 16.974 (1) of the statutes is amended to read:

16.974 (1) Provide or contract with a public or private entity to provide computer services to agencies. The division may charge agencies for services provided to them under this subsection in accordance with a methodology determined by the secretary.

27,427 Section 427 . 16.975 of the statutes is amended to read:

16.975 Access to information. The division of information technology services shall withhold from access under s. 19.35 (1) all information submitted to the division by agencies, local governmental units or entities in the private sector for the purpose of processing. The authority division may not process such information without the consent of the agency, unit or other entity which submitted the information and may not withhold such information from the agency, unit or other entity or from any other person authorized by the agency, unit or entity to have access to the information. The agency, unit or other entity submitting the information remains the custodian of the information while it is in the custody of the authority division and access to such information by that agency, unit or entity or any other person shall be determined by that agency, unit or other entity and in accordance with law.

27,428 Section 428 . 16.976 of the statutes is amended to read:

16.976 Council on information technology. The council on information technology shall advise the secretary on matters relating to the operation and performance of the division of information technology services under this subchapter.

27,431 Section 431 . Subchapter IX (title) of chapter 16 [precedes 16.99] of the statutes is amended to read:

CHAPTER 16

SUBCHAPTER IX
TELECOMMUNICATIONS AND
INSTRUCTIONAL TECHNOLOGY

27,436m Section 436m. 16.992 of the statutes is created to read:

16.992 Pioneering partners grants and loans. (1) In this section:

(a) “Board" means the educational technology board.

(b) “Distance education" means instruction that takes place, regardless of the location of a teacher or student, by means of telecommunications or other means of communication, including cable, instructional television fixed service, microwave, radio, satellite, computer, telephone or television.

(c) “Educational technology" means technology used in the education or training of any person or in the administration of an elementary or secondary school or a public library.

(2) A school district, municipal library board established under s. 43.54 or county library board established under s. 43.57, either individually or in conjunction with one or more other school districts, municipal library boards or county library boards, may apply to the department for a grant, or for approval of a loan under s. 24.61 (3) (d), or both, to implement, expand or participate in an educational technology or distance education project. The application shall be accompanied by a technology plan that includes all of the following:

(a) An assessment of the needs to be met by the project.

(b) A detailed description of the technology to be employed in the project.

(d) A narrative description of the project, including the manner in which the project meets the criteria under sub. (4) (a) and the purpose for which the grant will be awarded or the loan made.

(e) A description of the process that the grant or loan recipient will use to evaluate the project.

(f) A plan for continuing the project beyond the grant or loan period, if appropriate.

(g) Any other information the board determines is necessary to assist in awarding a grant or approving a loan.

(2m) In the case of a county or municipal library board, whether the library board applies individually or in conjunction with other entities, an application for a loan shall be accompanied by a resolution of the governing body of each county or municipality that is served by the library board requesting the loan on behalf of the library board.

(3) The board may approve an application for one or more of the following:

(a) A grant to fund all or a portion of the cost of an educational technology or distance education project.

(b) A loan under s. 24.61 (3) (d), and a grant to subsidize that portion of the interest costs on that loan generated by the first 2 points of the annual interest rate applicable to that loan, to fund all or a portion of the cost of an educational technology or distance education project.