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Register February 2002 No. 554
Chapter Adm 2
USE OF STATE BUILDINGS AND FACILITIES
Adm 2.01 Managing authority.
Adm 2.02 Designation of state office buildings and facilities.
Adm 2.03 Definitions.
Adm 2.04 Public meetings and events.
Adm 2.05 Personal and commercial solicitation.
Adm 2.06 Handbills and other literature.
Adm 2.07 Exterior and interior displays and decorations.
Adm 2.08 Introduction of equipment and hazards.
Adm 2.09 Leasehold improvements.
Adm 2.10 Furniture and other furnishings.
Adm 2.11 Confiscation of materials.
Adm 2.12 Concessions.
Adm 2.13 Building use during closed periods.
Adm 2.14 Rules of conduct.
Adm 2.15 Access devices.
Ch. Adm 2 Note Note: Chapter Adm 2 as it existed on March 31, 1998, was repealed and a new chapter Adm 2 was created, effective April 1, 1998.
Adm 2.01 Adm 2.01 Managing authority. The managing authority, as defined in s. 16.845 (2) (b), Stats., of the state office buildings and facilities shall be the department as provided in s. 16.84 (1), Stats. The department, when lessee, shall be the managing authority of properties leased or rented by the state of Wisconsin.
Adm 2.01 History History: Cr. Register, March, 1998, No. 507, eff. 4-1-98.
Adm 2.02 Adm 2.02 Designation of state office buildings and facilities.
Adm 2.02(1)(1) The following buildings and facilities are hereby designated as state office buildings and facilities for the purpose of use management under this chapter:
Adm 2.02(1)(a) (a) State capitol building, except those rooms reserved by the legislature.
Adm 2.02(1)(b) (b) State capitol park.
Adm 2.02(1)(c) (c) Any other buildings and facilities currently owned and hereafter constructed, purchased, or acquired by the state including lands and structures acquired for site development, when said buildings, facilities, and lands are under the managing authority of the department.
Adm 2.02(2) (2) Real properties leased or rented by the state of Wisconsin with the department as lessee and agent are hereby designated as state office buildings and facilities for the purpose of use management under this chapter. Law enforcement services may be provided for state agencies at such facilities by an agreement with the department.
Adm 2.02(3) (3) The executive residence and grounds, 99 Cambridge Road, Village of Maple Bluff, Madison, Wisconsin, is hereby designated as a state building for the purpose of use management under this chapter. The prime use of this building and grounds is as a private residence for the governor of Wisconsin and the managing authority shall permit only public utilization which does not encroach upon the privacy of a residence, and shall permit any utilization only with the consent of the governor.
Adm 2.02 History History: Cr. Register, March, 1998, No. 507, eff. 4-1-98.
Adm 2.03 Adm 2.03 Definitions. In this chapter:
Adm 2.03(1) (1) "Closed building" means the building is not open to public access and access must be gained by key, access card, electronic means or by a representative of the department.
Adm 2.03(2) (2) "Commercial enterprise" includes any effort directed at personal or corporate gain, or any sales or solicitation to sell.
Adm 2.03(3) (3) "Department" means the department of administration.
Adm 2.03(4) (4) "Graphic or artistic material" includes all items introduced to inform, educate, advertise, promote, identify, or decorate.
Adm 2.03(5) (5) "Permit" means written permission from the department specifying that a function or act will be authorized at a given location, date, and time in accordance with s. 16.845, Stats.
Adm 2.03(6) (6) "Political activity" includes activities of partisan and nonpartisan candidates, political organizations and political parties.
Adm 2.03(7) (7) "Tenant agency" includes all boards, commissions, departments or bodies connected with state government, housed in a state office building or facility, or in property leased or rented by the department.
Adm 2.03 History History: Cr. Register, March, 1998, No. 507, eff. 4-1-98.
Adm 2.04 Adm 2.04 Public meetings and events.
Adm 2.04(1) (1) The department, as managing authority of the state office buildings and facilities, may permit buildings and facilities to be used by any governmental body or official, or any nonprofit, fraternal, religious, or veterans' organization for the purpose of governmental business, public meetings for the free discussion of public questions, or for activities of a broad public purpose if the use:
Adm 2.04(1)(a) (a) Does not interfere with the prime use of the building or facility.
Adm 2.04(1)(b) (b) Does not unduly burden the managing authority.
Adm 2.04(1)(c) (c) Is not a hazard to the safety of the public or state employees nor detrimental to the building or facility.
Adm 2.04(1)(d) (d) Does not expose the state to the likelihood of expenses or damages which cannot be recovered.
Adm 2.04(1)(e) (e) Is appropriate to the physical context of the building or facility.
Adm 2.04(2) (2) An applicant for the use of buildings and facilities shall complete a written application to the department at least 72 hours in advance of the anticipated utilization of the building or facility. In the event of a conflict of requests by 2 or more organizations, the department shall have full discretion when permitting use of state office buildings and facilities.
Adm 2.04(3) (3) An applicant for the use of buildings and facilities shall be liable to the state for any injury to the state's property, for any expense arising out of the use, and for such sums as the department may charge for the use as provided in s. 16.845 (1), Stats.
Adm 2.04(4) (4) An applicant may charge a reasonable admission fee to the public, subject to the approval and pursuant to the conditions established by the department.
Adm 2.04(5) (5) The department and the applicant may not discriminate against any individual on the basis of age, race, creed, color, handicap, marital status, sex, national origin, ancestry, arrest record or conviction record in the utilization of state office buildings and facilities for government business, public meetings for free discussion of public questions, or for civic activities.
Adm 2.04(6) (6) The utilization of state office buildings and facilities by an organization shall not imply endorsement or approval by the state of Wisconsin or the department, nor the extension of special privilege. Likewise, the refusal by the department to permit use of a state office building or facility shall not be interpreted as disapproval or censure of any organization, but shall be for any violations of the conditions set forth in sub. (1) (a) to (e).
Adm 2.04(7) (7) The granting of permission to use a state office building or facility does not obligate the department to furnish the applicant any service or utilities, or render any support with personnel, equipment, or supplies. The department may furnish assistance and may charge for any expense arising out of the use of a building or facility. The department may inspect any equipment or apparatus brought in for a public meeting, event or activity, and may limit or prohibit the use of any items which might affect safety or the normal operation of the building.
Adm 2.04(8)(a)(a) The department shall grant a permit to any organization filing a written request to hold a ceremony in the state capitol building or on the state capitol park grounds on veterans day, November 11, for the purpose of commemorating the end of hostilities in the nation's wars. If more than one organization applies for a permit, requests submitted by veterans' organization identified in ch. 188, Stats., or s. 15.497, Stats., shall be given preference. If more than one veterans' organization applies for a permit, the requests shall be processed and the permits granted in the order in which they were received. Notwithstanding any provision of this subsection, the Madison veterans council shall have first priority if it applies for a permit.
Adm 2.04(8)(b) (b) The permit shall be issued for any period requested, including business hours, but not to exceed 2 hours. No 2 veterans organizations may be granted permits for the same time period except for organizations conducting joint ceremonies.
Adm 2.04(8)(c) (c) A ceremony under this section may include a band or an orchestra, but may not include the discharge of firearms inside the state capitol building.
Adm 2.04 Note Note: An application for use of state office buildings and facilities may be obtained from the Department of Administration, State Capitol Police, P.O. Box 7864, Madison, Wisconsin 53707.
Adm 2.04 History History: Cr. Register, March, 1998, No. 507, eff. 4-1-98.
Adm 2.05 Adm 2.05 Personal and commercial solicitation.
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