Register February 2002 No. 554
Chapter DFI-CCS 3
INFORMATION MANAGEMENT SYSTEM
DFI-CCS 3.01   Purpose.
DFI-CCS 3.02   Primary data elements.
DFI-CCS 3.03   Names of debtors who are individuals.
DFI-CCS 3.04   Names of debtors that are organizations.
DFI-CCS 3.05   Estates.
DFI-CCS 3.06   Trusts.
DFI-CCS 3.07   Initial financing statement.
DFI-CCS 3.08   Amendment.
DFI-CCS 3.09   Assignment of powers of secured party of record.
DFI-CCS 3.10   Continuation.
DFI-CCS 3.11   Termination.
DFI-CCS 3.12   Correction statement.
DFI-CCS 3.13   Procedure upon lapse.
DFI-CCS 3.14   XML authorized.
DFI-CCS 3.15   IACA standard adopted.
DFI-CCS 3.16   Implementation guide.
DFI-CCS 3.17   Refusal of XML document.
DFI-CCS 3.18   Acceptance and archives.
DFI-CCS 3.19   XML UCC search requests.
DFI-CCS 3.20   One-debtor limitation.
Ch. DFI-CCS 3 Note Note: Chapter DFI-CCS 3 was created as an emergency rule effective 10-24-01.
DFI-CCS 3.01 DFI-CCS 3.01Purpose. The filing officer uses an information management system to store, index, and retrieve information relating to financing statements. The information management system includes an index of the names of debtors named on financing statements. This chapter describes the UCC information management system.
DFI-CCS 3.01 History History: CR 01-122: cr. Register February 2002 No. 554, eff. 3-1-02.
DFI-CCS 3.02 DFI-CCS 3.02Primary data elements. The primary data elements used in the UCC information management system shall be the following:
DFI-CCS 3.02(1) (1)Identification numbers.
DFI-CCS 3.02(1)(a)(a) Each initial financing statement shall be identified by its file number as set forth in s. DFI-CCS 1.01 (7). Identification of the initial financing statement shall be permanently associated with the record maintained for UCC documents in the UCC information management system. A record shall be created in the information management system for each initial financing statement, and all information comprising the record shall be maintained in the system. The record shall be identified by the same information assigned to the initial financing statement.
DFI-CCS 3.02(1)(b) (b) A UCC document other than an initial financing statement shall be identified by a unique file number assigned by the filing officer. In the information management system, records of all UCC documents other than initial financing statements shall be linked to the record of their related initial financing statement.
DFI-CCS 3.02(2) (2)Type of document. The type of UCC document from which data is transferred shall be identified in the information management system from information supplied by the remitter.
DFI-CCS 3.02(3) (3)Filing date and filing time. The filing date and filing time of UCC documents shall be stored in the information management system. Calculation of the lapse date of an initial financing statement shall be based upon the filing date.
DFI-CCS 3.02(4) (4)Identification of parties. The names and addresses of debtors and secured parties shall be transferred from UCC documents to the UCC information management system using one or more data entry or transmittal techniques.
DFI-CCS 3.02(5) (5)Status of financing statement. In the information management system, each financing statement shall have a status of active or inactive.
DFI-CCS 3.02(6) (6)Page count. The total number of pages in a UCC document shall be maintained in the information management system.
DFI-CCS 3.02(7) (7)Lapse indicator. An indicator shall be maintained by which the information management system identifies whether or not a financing statement shall lapse and, if it does, when it shall lapse. The lapse date shall be determined as provided in s. DFI-CCS 4.05.
DFI-CCS 3.02 History History: CR 01-122: cr. Register February 2002 No. 554, eff. 3-1-02.
DFI-CCS 3.03 DFI-CCS 3.03Names of debtors who are individuals. The following shall apply to the name of a debtor or a secured party on a UCC document who is an individual as defined in s. DFI-CCS 1.01 (15):
DFI-CCS 3.03(1) (1)Individual name fields. The names of individuals shall be stored in files that include only the names of individuals, and not the names of organizations. Separate data entry fields shall be established for first (given), middle (given), and last names (surnames or family names) of individuals. A filer shall place the name of a debtor with a single name in the last name field. The filing officer shall assume no responsibility for the accurate designation of the components of a name but shall accurately enter the data in accordance with the filer's designations.
DFI-CCS 3.03 Note Note: Example: Place the name of a debtor with a single name “Cher" in the last name field.
DFI-CCS 3.03(2) (2)Titles and prefixes before names. Titles and prefixes shall not be entered in the UCC information management system. However, as provided in s. DFI-CCS 4.08, when a UCC document is submitted with designated name fields, the data shall be entered in the UCC information management system exactly as it appears.
DFI-CCS 3.03 Note Note: Example: “Doctor," “Reverend," “Mr." and “Ms." should not be entered in the system.
DFI-CCS 3.03(3) (3)Titles and suffixes after names. Titles or indications of status shall not be part of an individual's name and should not be provided by filers in UCC documents. Suffixes that indicate which individual is being named shall be appropriate. In either case, as provided in s. DFI-CCS 4.08, they shall be entered into the information management system exactly as received.
DFI-CCS 3.03 Note Note: Example: “M.D." and “esquire" should not be provided; “senior," “junior," “I," “II" and “III" are appropriate.
DFI-CCS 3.03(4) (4)Truncation - individual names.
DFI-CCS 3.03(4)(a)(a) Personal name fields in the UCC database shall be fixed in length. Although filers should continue to provide full names on their UCC documents, a name that exceeds the fixed length shall be entered as presented to the filing officer, up to the maximum length of the data entry field.
DFI-CCS 3.03(4)(b) (b) The length of data entry name fields shall be as follows:
DFI-CCS 3.03(4)(b)1. 1. First name: 100 characters.
DFI-CCS 3.03(4)(b)2. 2. Middle name: 100 characters.
DFI-CCS 3.03(4)(b)3. 3. Last name: 100 characters.
DFI-CCS 3.03(4)(b)4. 4. Suffix: 100 characters.
DFI-CCS 3.03 History History: CR 01-122: cr. Register February 2002 No. 554, eff. 3-1-02.
DFI-CCS 3.04 DFI-CCS 3.04Names of debtors that are organizations. The following shall apply to the name of an organization which is a debtor or a secured party on a UCC document:
DFI-CCS 3.04(1) (1)Single field. The names of organizations shall be stored in files that include only the names of organizations and not the names of individuals. A single field shall be used to store an organization name.
DFI-CCS 3.04(2) (2)Truncation organization names. The organization name field in the UCC database shall be fixed in length. The maximum length shall be 300 characters. Although filers should continue to provide full names on UCC documents, a name that exceeds the fixed length shall be entered as presented to the filing officer, up to the maximum length of the data entry field.
DFI-CCS 3.04 History History: CR 01-122: cr. Register February 2002 No. 554, eff. 3-1-02.
DFI-CCS 3.05 DFI-CCS 3.05Estates. Estates shall be treated as if the decedent were the debtor under s. DFI-CCS 3.03.
DFI-CCS 3.05 History History: CR 01-122: cr. Register February 2002 No. 554, eff. 3-1-02.
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Published under s. 35.93, Stats. Updated on the first day of each month. Entire code is always current. The Register date on each page is the date the chapter was last published.