(f) Nursing service documentation.
Documentation of nursing needs and the nursing services provided, including:
The general physical and mental condition of the resident, including any unusual symptoms or behavior;
All incidents or accidents, including time, place, details of the incident or accident, action taken and follow-up care;
The administration of all medications as required under s. DHS 134.60 (4) (d)
, the need for as-needed administration of medications and the effect that the medication has on the resident's condition, the resident's refusal to take medication, omission of medications, errors in the administration of medications and drug reactions;
Any unusual occurrences of appetite or refusal or reluctance to accept diets;
The time of death, the physician called and the person to whom the body was released.
(g) Social service documentation.
Social service records and any notes regarding pertinent social data and action taken to meet the social service needs of residents.
(h) Special and professional services documentation.
Progress notes documenting consultations and services provided by:
(j) Nutritional assessment.
The nutritional assessment of the resident, the nutritional component of the resident's individual program plan and records of diet modifications as required by s. DHS 134.64 (4) (b) 1.
(k) Discharge or transfer information.
Documents prepared when a resident is discharged or transferred from the facility, including:
A summary of habilitative, rehabilitative, medical, emotional, social and cognitive findings and progress;
A summary and current status report on special and professional treatment services;
In the case of a transfer, written documentation of the reason for the transfer.
(L) Laboratory, radiologic and blood services documentation.
A record of any laboratory, radiologic, blood or other diagnostic service obtained or provided under s. DHS 134.68
The facility shall maintain the following documents on file within the facility for at least 5 years after a resident's discharge or death:
Copies of any court orders or other documents authorizing another person to speak or act on behalf of the resident; and
The original copy of any resident consent document required under this chapter.
DHS 134.47 Note
Note: Copies or summaries of the above court orders or other documents and consent documents must be included in the resident's record. See sub. (4) (c).
The facility shall retain all records not directly related to resident care for at least 2 years. These shall include:
A separate record for each employee kept current and containing sufficient information to support assignment to the employee's position and duties, and records of staff work schedules and time worked;
All menus and records of modified diets, including the average portion size of items;
A financial record for each resident which shows all funds held by the facility and all receipts, deposits and disbursements made by the facility as required by s. DHS 134.31 (3) (c)
Any records that document compliance with applicable sanitation, health and environmental safety rules and local ordinances, and written reports of inspections and actions taken to enforce these rules and local ordinances;
Records of inspections by local fire inspectors or departments, records of fire and disaster evacuation drills and records of tests of fire detection, alarm and extinguishing equipment;
Documentation of professional consultation by registered dietitians, registered nurses, social workers and special professional services providers, and other persons used by the facility as consultants;
Medical transfer service agreements and agreements with outside agency service providers; and
A description of subject matter, a summary of contents and a list of instructors and attendance records for all employee orientation and inservice programs.
DHS 134.47 History
Cr. Register, June, 1988, No. 390
, eff. 7-1-88; correction in (3) (d) made under s. 13.93 (2m) (b) 7., Stats., Register, April, 2000, No. 532
; CR 04-053
: am. (3) (h) 1. Register October 2004 No. 586
, eff. 11-1-04; correction in (3) (d) made under s. 13.92 (4) (b) 7., Stats., Register January 2009 No. 637
; 2019 Wis. Act 1: am. (4) (d) 3. Register May 2019 No. 761, eff. 6-1-19
DHS 134.51 Limitations on admissions and retentions. DHS 134.51(1)(a)
(a) Bed capacity.
No facility may admit or retain more persons than the maximum bed capacity for which it is licensed.
Persons who require services that the facility does not provide or make available may not be admitted or retained.
Persons who do not have a diagnosis of developmental disability may not be admitted.
DHS 134.51(1)(c)1.1. `Communicable diseases.'
The facility shall have the ability to manage persons with communicable disease that the facility admits or retains, based on currently recognized standards of practice.
2. `Reportable diseases.'
Facilities shall report suspected communicable diseases that are reportable under ch. DHS 145
to the local public health officer or to the department's bureau of communicable disease.
Notwithstanding s. DHS 134.13 (1)
, in this paragraph, “abuse" means any single or repeated act of force, violence, harassment, deprivation or mental pressure which does or reasonably could cause physical pain or injury to another resident, or mental anguish or fear in another resident.
A person who the facility administrator has reason to believe is destructive of property or self-destructive, would disturb or abuse other residents or is suicidal, shall not be admitted or retained unless the facility has and uses sufficient resources to appropriately manage and care for the person.
Except for a facility that was permitted to admit minors prior to the effective date of this chapter, no facility may admit a person under the age of 18 unless the admission is approved by the department after the department receives the following documents:
A statement from the referring physician stating the medical, nursing, rehabilitation and special services required by the minor;
A statement from the administrator certifying that the required services can be provided;
A statement from the attending physician certifying that the physician will be providing medical care; and
A statement from the person or agency assuming financial responsibility for the minor.
(f) Admissions 7 days a week.
No facility may refuse to admit a person to be a new resident solely because of the day of the week.
A facility may not house residents of very different ages or developmental levels or with very different social needs in close physical or social proximity to one another unless the housing is planned to promote the growth and development of all the residents who are housed together.
A facility may not segregate residents on the basis of their physical disabilities. The facility shall integrate residents who have different physical disabilities with other residents who have attained comparable levels of social and intellectual development.
DHS 134.51 History
Cr. Register, June, 1988, No. 390
, eff. 7-1-88; correction in (1) (c) 3. made under s. 13.93 (2m) (b) 7., Stats., Register, April, 2000, No. 532
correction in (1) (c) 3. made under s. 13.93 (2m) (b) 6., Stats., Register December 2003 No. 576
; CR 04-053
: r. and recr. (1) (c) and am. (1) (d) Register October 2004 No. 586
, eff. 11-1-04; correction in (1) (c) 2. made under s. 13.92 (4) (b) 7., Stats., Register January 2009 No. 637
DHS 134.52 Admission-related requirements. DHS 134.52(1)(1)
The procedures in this section apply to all persons admitted to facilities except persons admitted for short-term care. Section DHS 134.70 (2)
applies to persons admitted for short-term care.
(2) Conditions for admission.
A facility may not admit an individual unless each of the following conditions has been met:
An interdisciplinary team has conducted or updated a comprehensive preadmission evaluation of the individual as specified in sub. (3)
and has determined that residential care is the best available plan for the individual;
Except in an emergency, for an individual who is under age 65, there is a written recommendation of the county department established under s. 46.23
, Stats., in the individual's county of residence, that residential care in the facility is the best available placement for the individual;
If the individual's medical condition and diagnosis require on-going monitoring and physician supervision, the facility has obtained the concurrence of a physician in the admission decision and information about the person's current medical condition and diagnosis, a physician's plan of care as required by s. 50.04 (2m)
, Stats., and any orders from a physician for immediate care have been received by the facility before or on the day of admission;
The facility has received written certification from a physician, physician assistant or advanced practice nurse prescriber that the individual has been screened for communicable diseases detrimental to other residents or a physician, physician assistant or advanced practice nurse prescriber has ordered procedures to treat and limit the spread of any communicable diseases the person may be found to have; and