2. Clean socks and undergarments.
3. Clean footwear.
(b) All clothing provided shall be of appropriate size for the youth.
(c) All clothing provided shall be appropriate to the season.
(d) Clothing shall be laundered at a minimum of 2 times per week, and on a more frequent basis as required by the nature of work assignments and programmed activities.
(e) Undergarments and socks shall be laundered as necessary to provide clean undergarments and socks daily. Youth shall receive the same set of undergarments and socks back after laundering.
(2)Towels and bedding.
(a) Staff shall provide each youth with a clean towel and washcloth daily.
(b) Staff shall provide youth with clean bed linens at least once per week.
(c) Staff shall provide youth with a clean blanket at least once per month.
(3)Mattresses and pillows.
(a) Staff shall provide youth with a clean mattress and pillow.
(b) Each mattress and each pillow shall be covered with a fire retardant, waterproof, easy-to-sanitize material.
(c) Mattresses and pillows shall be kept in good repair and in a clean and sanitary condition. Staff shall repair or remove from circulation any mattresses with holes or cracks.
(d) Mattresses and pillows shall be cleaned and sanitized before reissue.
History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.
DOC 347.31Commissary services. If a facility provides commissary, vending, or other similar services for youth, the facility shall develop policies and procedures relating to these services.
History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.
DOC 347.32Mail.
(1)The facility shall not limit the amount of correspondence sent and received by youth.
(2) The facility shall deliver incoming mail to youth on the same day that it is received at the facility.
(3) Outgoing youth mail shall be posted daily excluding weekends and holidays.
(4) Appropriate writing materials shall be provided to youth upon request.
(5) Postage for a minimum of 2 non-privileged letters a week shall be provided for each youth.
(6) Postage for privileged mail may not be limited.
(7) The facility shall establish parameters for inspecting privileged and non-privileged mail.
(8) If mail is withheld, staff shall inform the youth and send a written notice to the sender explaining the reason for withholding. Staff shall log the date, time, reason, and disposition of the mail, including any money or items of personal property; save the mail; and inform the youth.
(9) Mail addressed to a released youth shall be forwarded unopened to the youth or returned to the sender or post office if no forwarding address is available.
History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.
DOC 347.33Communication.
(1)Upon admission, youth shall be given an opportunity as soon as possible to communicate with social supporters.
(2) Youth shall have the opportunity to communicate with approved individuals external to the facility no less than once per day.
(3) The facility may not charge youth to communicate.
(4) The facility shall make accommodations for youth with hearing or speech disabilities or limited English proficiency.
(5) The facility shall inform youth if external communication is withheld or monitored.
(6) The facility may not monitor conversations between youth and their attorneys.
(7) Youth may speak with social supporters in their language of choice regardless of staff comprehension.
History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.
DOC 347.34Visitation.
(1)Access.
(a) The facility shall provide visitation hours sufficient to accommodate daily contact visits for youth. Visiting hours shall be designated during both the day and the evening with a minimum of 3 hours before 5:00 p.m. and 2 hours after 5:00 p.m.
(b) The facility shall provide for individually scheduled visits outside of normal visiting hours with prior approval.
(c) The facility shall post visitation policies and procedures, including visitation schedule, in a place readily accessible to visitors and youth.
(d) Areas used for visitation shall accommodate groups of varying sizes, be child-friendly, and offer interactive toys, games, and children’s books to promote social supporter interaction.
(e) Staff may not impose non-contact visits absent a documented security threat.
(f) The facility may conduct searches of visitors entering the facility.
(2)Visitor list.
(a) The facility shall maintain an approved visitor list for each youth. Youth shall have access to the current approved visitor list.
(b) Except as otherwise provided in this chapter, only visitors on a youth’s approved list will be permitted to visit the youth.
(c) Except as provided in par. (e), staff shall permit youth to visit with social supporters.
(d) Youth or others may request an addition to the list of approved visitors, and if the request is not approved by the facility, both the youth and the person will be notified of the reasons for the action in writing.
(e) The facility may deny a person’s inclusion on the approved visitor list or remove a person from the approved visitors list. Justification to deny a person’s inclusion on or removal from the visitor list may include any of the following:
1. There are reasonable grounds to believe that the visitor has attempted to bring contraband into the facility in the past 12 months.
2. There are reasonable grounds to believe the visitor poses a threat to the safety and security of visitors, staff, youth, or the facility.
3. There are reasonable grounds to believe that the youth may victimize the proposed visitor or the proposed visitor may victimize the youth.
4. There is a court order prohibiting a visit.
History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.
DOC 347.35Publications.
(1)The facility shall provide access to reading materials of general interest including books, newspapers, and magazines to all youth.
(2) The facility may not limit access to reading materials except when reasonably related to the security of the facility or the health and development of the youth.
History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.
DOC 347.36Religious practices.
(1)The facility may not discriminate against a youth on the basis of the youth’s religious beliefs.
(2) Youth shall have the opportunity to participate in religious practices, services, and programming, and have access to property of their religious practices consistent with existing state and federal law.
(3) Staff and individuals who provide religious programming or services may not compel youth participation in or adoption of a particular religion.
(4) The facility shall notify youth of the schedule of religious services available.
History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.
DOC 347.37Legal access. The facility shall provide youth access to the courts, attorneys, and legal materials and research.
History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21.
DOC 347.38Grievance procedure.
(1)General.
(a) The facility shall provide all youth with access to a grievance procedure that provides an opportunity for resolution of complaints.
(b) The facility shall provide a process by which youth can submit grievances in a confidential manner that is only accessible by a supervisor or designee.
(2)Procedure.
(a) The facility shall screen all grievances within 24 hours of receipt, excluding weekends and holidays. Priority shall be given to grievances concerning health and safety.
(b) The facility shall, within 7 days of receipt of the grievance, issue a written response and provide a copy to the youth. The response shall state the issue, the facts upon which any decision is based, the decision, and the reasons for the decision.
(c) The facility shall provide at least one level of appeal.
(d) The facility shall maintain a grievance log that includes all of the following:
1. The date and time each grievance is received.
2. The nature of the grievance.
3. The date of the response.
4. The individual issuing a response.
5. The status of any appeal.
(3)Retaliation. The facility shall prohibit retaliation for use of the grievance procedure.
History: CR 20-030: cr. Register October 2021 No. 790, eff. 11-1-21; correction in (2) (d) 5. made under s. 35.17, Stats., Register October 2021 No. 790.
Subchapter VIII — Programs and Services
DOC 347.39General. Programs and services under this subchapter shall conform to the following requirements:
(1) The facility shall do all of the following:
(a) Provide programming that consists of structured treatment, leisure, recreational, exercise, and educational activities.
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Published under s. 35.93, Stats. Updated on the first day of each month. Entire code is always current. The Register date on each page is the date the chapter was last published.