Register July 2008 No. 631
Chapter DWD 149
DISCLOSURE OF UNEMPLOYMENT INSURANCE RECORDS
DWD 149.001   Definitions.
DWD 149.01   Purpose.
DWD 149.02   Confidentiality of records.
DWD 149.03   Disclosure of records to individuals, employing units, their agents, and authorized third parties.
DWD 149.04   Mandatory disclosure of unemployment insurance records.
DWD 149.05   Permissive disclosure of unemployment insurance records.
DWD 149.06   Confidentiality safeguard requirements and disclosure of records to third parties.
DWD 149.07   Record disclosure agreements.
DWD 149.08   Fee for disclosing unemployment insurance records.
DWD 149.09   Penalties.
Ch. DWD 149 Note Note: Chapter ILHR 149 was renumbered Chapter DWD 149 under s. 13.93 (2m) (b) 1., Stats., and corrections made under s. 13.93 (2m) (b) 6. and 7., Stats., Register, June, 1997, No. 498.
DWD 149.001 DWD 149.001Definitions.
DWD 149.001(1) (1)In general. Except as provided in sub. (2), unless the context clearly indicates a different meaning, the definitions in ch. DWD 100 apply to this chapter.
DWD 149.001(2) (2)In this chapter. Notwithstanding ch. DWD 100 and unless the context clearly indicates a different meaning, in this chapter:
DWD 149.001(2)(a) (a) “Claim information" means information about all of the following:
DWD 149.001(2)(a)1. 1. Whether an individual is receiving, has received, or has applied for unemployment insurance.
DWD 149.001(2)(a)2. 2. The amount of unemployment insurance the individual is receiving or is entitled to receive.
DWD 149.001(2)(a)3. 3. The individual's current or most recent home address.
DWD 149.001(2)(a)4. 4. For purposes of s. DWD 149.04 (2) (h) to (m), “claim information" also includes all of the following:
DWD 149.001(2)(a)4.a. a. Whether the individual has refused an offer of work and, if so, a description of the job offered including the terms, conditions, and rate of pay.
DWD 149.001(2)(a)4.b. b. Any other information contained in the department's unemployment insurance records that is needed by the requesting agency to verify eligibility for, and the amount of, benefits.
DWD 149.001(2)(b) (b) “Government unit" has the meaning designated in s. 108.02 (17), Stats., and also includes any unit of the federal government and the governing body of a federally recognized American Indian tribe or band in this state.
DWD 149.001(2)(c) (c) “Public domain information" means all of the following:
DWD 149.001(2)(c)1. 1. Information about the organization of the department's unemployment insurance division and the labor and industrial review commission.
DWD 149.001(2)(c)2. 2. Federal and state unemployment insurance statutes, rules, regulations, statements of general policy, and interpretations of general applicability.
DWD 149.001(2)(c)3. 3. Interstate agreements and agreements with the department of labor relating to administration of the unemployment insurance program.
DWD 149.001(2)(c)4. 4. Decisions of the labor and industry review commission.
DWD 149.001(2)(d) (d) “Public official" means an official, agency, or public entity within the executive branch of the federal, state, tribal, or local government with responsibility for administering or enforcing a law, or an elected official in federal, state, tribal, or local government.
DWD 149.001(2)(e) (e) “Wage information" means information in the department's unemployment insurance records about wages paid to an individual; the individual's social security number; and name, address, state, and federal employer identification number of the employing unit that paid the wages to the individual.
DWD 149.001 History History: Cr. Register, May, 1993, No. 449, eff. 6-1-93, r. (intro.), (1), (2), (3) and (4), cr. (1), renum. (5) to (2) and am., renum. (6) and (7) to 100.02 (47) and (67), Register, September, 1995, No. 477, eff. 10-1-95; CR 08-019: r. and recr. (2) Register July 2008 No. 631, eff. 8-1-08.
DWD 149.01 DWD 149.01Purpose. The purpose of this chapter is to implement s. 108.14 (7), Stats., and to comply with 20 CFR Part 603. Under s. 108.14 (7), Stats., the unemployment insurance records made or maintained by the department are confidential and shall be open to public inspection or disclosure only to the extent that the department permits in the interest of the unemployment insurance program. This chapter specifies the conditions and circumstances under which the department may permit unemployment insurance records to be disclosed. This chapter shall be interpreted and applied consistently with the requirements of 20 CFR Part 603.
DWD 149.01 History History: Cr. Register, May, 1993, No. 449, eff. 6-1-93; CR 08-019: am. Register July 2008 No. 631, eff. 8-1-08.
DWD 149.02 DWD 149.02Confidentiality of records.
DWD 149.02(1) (1) Unemployment insurance records made or maintained by the department are confidential and not open to public inspection or disclosure, except as provided in subs. (2) and (3).
DWD 149.02(2) (2) The department may disclose the following unemployment insurance records if the disclosure is in the interest of the unemployment insurance program and does not interfere with the efficient administration of the program:
DWD 149.02(2)(a) (a) Public domain information.
DWD 149.02(2)(b) (b) Appeals records and decisions with social security numbers redacted as provided in s. DWD 140.09.
DWD 149.02(2)(c) (c) Any unemployment insurance record that has been screened to prevent identification of the individual or employing unit that is the subject of the record or which could foreseeably be combined with other publicly available information to reveal any identifying particulars of an individual or employing unit.
DWD 149.02(2)(d) (d) Unemployment insurance records as provided in ss. DWD 149.03 and 149.05.
DWD 149.02(3) (3) The department shall disclose unemployment records as provided in s. DWD 149.04.
DWD 149.02(4) (4) The department shall notify every claimant at the time of application and periodically thereafter that confidential unemployment insurance information pertaining to the claimant may be requested and used for other governmental purposes, including verification of eligibility for other government programs.
DWD 149.02(5) (5) The department shall notify every employer subject to ch. 108, Stats., annually that wage information and other confidential unemployment insurance information may be requested and used for other governmental purposes, including verification of an individual's eligibility for other government programs.
DWD 149.02 History History: Cr. Register, May, 1993, No. 449, eff. 6-1-93; CR 08-019: r. and recr. Register July 2008 No. 631, eff. 8-1-08.
DWD 149.03 DWD 149.03Disclosure of records to individuals, employing units, their agents, and authorized third parties.
DWD 149.03(1)(1)Claimants and employing units. Except as otherwise provided under s. DWD 140.09, the department shall make the following records available to the following persons upon request:
DWD 149.03(1)(a) (a) An unemployment insurance record concerning an individual is available to that individual.
DWD 149.03(1)(b) (b) An unemployment insurance record concerning an individual's work for an employing unit is available to that employing unit.
DWD 149.03(1)(c) (c) An unemployment insurance record concerning a determination to which an employing unit is identified as a party of interest under s. 108.09, Stats., is available to that employing unit.
DWD 149.03(1)(d) (d) An unemployment insurance record concerning an employing unit's status or liability under ch. 108, Stats., is available to that employing unit.
DWD 149.03(2) (2)Agents and attorneys.
DWD 149.03(2)(a)(a) The department may disclose an unemployment insurance record to an attorney or agent of an individual or employing unit under sub. (1), only if the attorney or agent furnishes a written statement from the individual or employing unit authorizing release of the record or if the department verifies that the attorney or agent represents the individual or employing unit.
DWD 149.03(2)(b) (b) An elected official or the elected official's staff assistant is an agent when acting in response to a constituent's inquiry about an unemployment insurance issue. The department may release only that portion of the records relating solely to the requesting constituent's case.
DWD 149.03(2)(c) (c) A union representative is an agent when acting for a claimant.
DWD 149.03(3) (3)Authorized third parties.
DWD 149.03(3)(a)(a) The department may disclose an unemployment insurance record to an authorized third party that is not an agent of an individual or employing unit if the third party provides a written release signed by the individual or employing unit to whom the information pertains. The release shall contain the following information:
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Published under s. 35.93, Stats. Updated on the first day of each month. Entire code is always current. The Register date on each page is the date the chapter was last published.