Chapter UWS 21

Chapter UWS 21

USE OF UNIVERSITY FACILITIES

UWS 21.01   Declaration of policy.

UWS 21.02   Definitions.

UWS 21.03   Use of facilities by organizations associated with an institution.

UWS 21.04   Use of facilities by persons or organizations not associated with an institution.

UWS 21.05   Access to public events held at university facilities.

UWS 21.06   Institutional procedures.

UWS 21.01 UWS 21.01 Declaration of policy. It is the policy of the Board of Regents that the facilities of the university are to be used primarily for purposes of fulfilling the university’s missions of teaching, research and public service. University facilities are not available for unrestricted use for other purposes. In order to preserve and enhance the primary functions of university facilities, the Board of Regents adopts this chapter to govern the use of university facilities.

UWS 21.01 History History: Cr. Register, December, 1986, No. 372, eff. 1-1-87; 2015 Wis. Act 330 a. 20: am. Register April 2016 No. 724, eff. 5-1-16.

UWS 21.02 UWS 21.02 Definitions. In this chapter:

UWS 21.02(1) (1) “Board of Regents” or “board” has the meaning given under s. UWS 1.02.

UWS 21.02(2) (2) “Chancellor” means the chief executive officer of an institution.

UWS 21.02(3) (3) “Facilities” or “university facilities” means the publicly owned or leased buildings and grounds which are subject to the custody and control of the board.

UWS 21.02(4) (4) “Institution” has the meaning given under s. UWS 1.06.

UWS 21.02(5) (5) “Organization associated with an institution” means that an organization is an officially recognized staff or student group, or an administrative or academic unit, or a state agency.

UWS 21.02(6) (6) “Staff” means all employes of the University of Wisconsin System.

UWS 21.02(7) (7) “Student” means any person who is registered for study in an institution of the University of Wisconsin System for the current academic period.

UWS 21.02(8) (8) “University” has the meaning given under s. UWS 1.07.

UWS 21.02 History History: Cr. Register, December, 1986, No. 372, eff. 1-1-87; 2015 Wis. Act 330 ss. 18, 20: am. (1), (2), (6), (7) Register April 2016 No. 724, eff. 5-1-16.

UWS 21.03 UWS 21.03 Use of facilities by organizations associated with an institution.

UWS 21.03(1) (1) The chancellor of each institution, or his or her designee, shall permit organizations associated with that institution to use university facilities for events for staff and students, if he or she determines that:

UWS 21.03(1)(a) (a) The proposed use will not interfere with or detract from the teaching, research and public service missions of the institution;

UWS 21.03(1)(b) (b) The institution has appropriate facilities available for the proposed use; and

UWS 21.03(1)(c) (c) The organization has complied with institutional procedures adopted under s. UWS 21.06.

UWS 21.03(2) (2) The chancellor of each institution, or his or her designee, may permit organizations associated with that institution to use university facilities for public events if he or she determines that:

UWS 21.03(2)(a) (a) The proposed use will not interfere with or detract from the teaching, research and public service missions of the institution;

UWS 21.03(2)(b) (b) The institution has appropriate facilities available for the proposed use; and

UWS 21.03(2)(c) (c) The organization has complied with institutional procedures adopted under s. UWS 21.06.

UWS 21.03(3) (3) The organizations using university facilities under this section may be required to reimburse the institution for the costs, if any, incident to the use of the facilities.

UWS 21.03(4) (4) Organizations using university facilities under this section may be required to pay rental charges for use of the facilities if the use is revenue producing.

UWS 21.03 History History: Cr. Register, December, 1986, No. 372, eff. 1-1-87.

UWS 21.04 UWS 21.04 Use of facilities by persons or organizations not associated with an institution.

UWS 21.04(1) (1) The chancellor of each institution, or his or her designee, may permit persons, or organizations not associated with that institution, to use university facilities at his or her institution if he or she determines that:

UWS 21.04(1)(a) (a) The proposed use is under the sponsorship or at the invitation of an organization associated with the institution;

UWS 21.04(1)(b) (b) The proposed use will not interfere with or detract from the teaching, research and public service missions of the institution, or the use of the facilities by organizations associated with the institution;

UWS 21.04(1)(c) (c) The institution has appropriate facilities available for the proposed use; and

UWS 21.04(1)(d) (d) The person or organization has complied with institutional procedures adopted under s. UWS 21.06.

UWS 21.04(2) (2) Persons or organizations using university facilities under this section must reimburse the institutions for the costs, if any, incident to the use of the facilities.

UWS 21.04(3) (3) Persons or organizations using university facilities under this section may be required to pay rental charges for use of facilities if the use is revenue producing.

UWS 21.04 History History: Cr. Register, December, 1986, No. 372, eff. 1-1-87.

UWS 21.05 UWS 21.05 Access to public events held at university facilities.

UWS 21.05(1) (1) It is the policy of the board to ensure maximum access to public events held in university facilities, consistent with the legally recognized rights and interests of performers, lecturers, artists and speakers.

UWS 21.05(2) (2) Where a person or organization has secured the use of university facilities for a public event, any contemplated restriction or condition on access to the event must be made known prior to the event, and must be embodied in a written agreement with the institution, which agreement shall be open to public inspection. However, such agreements may not deny or restrict access to university facilities in a manner contrary to other applicable laws or regulations or on any basis prohibited by law.

UWS 21.05 History History: Cr. Register, December, 1986, No. 372, eff. 1-1-87.

UWS 21.06 UWS 21.06 Institutional procedures. The chancellor of each institution, in consultation with appropriate staff and students, shall develop procedures for the administration of this chapter which shall, at a minimum, include the following:

UWS 21.06(1) (1) Procedures for securing permission to use university facilities;

UWS 21.06(2) (2) A schedule of the costs and rental fees, if any, assessed for the use of facilities; and

UWS 21.06(3) (3) A description of any institutional limitations concerning the time of availability and manner of the use of institutional facilities.

UWS 21.06 History History: Cr. Register, December, 1986, No. 372, eff. 1-1-87.