December 1996
The Honorable, The Legislature:
Attached is the Department of Administration's annual report to the Council on Small Business, Veteran-owned and Minority Business Opportunities as required by s.
16.75 (4) (a) 5, Wis. Stats.
The report evaluates the performance of Wisconsin's small businesses in submitting bids or proposals to the state and identifies the department's initiatives to encourage small, veteran-owned and minority businesses to participate in the state's purchasing program.
The report shows that the dollars the state spends with Wisconsin small businesses continues to increase.
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The number of purchase orders placed increased to 92,276 up 3,201 (3.6%) from 1994-95.
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The dollars awarded to Wisconsin small businesses increased to $319,861,066 up $21,913,680 (7.4%) from 1994-95.
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The percent of dollars awarded to Wisconsin small businesses, of all state awards, increased to 40.5% from 38.3% for 1994-95.
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The number of Wisconsin small businesses increased by 1,939 (1.6%) to 121,477.
The report excludes purchase orders to other state agencies as well as orders that are exempt from the purchasing process. It also excludes orders for postage, memberships, telephones, electric power, steam, water, and sewer, as no known Wisconsin small businesses exist to provide these commodities.
The Department of Administration remains strongly committed to working with Wisconsin's small, veteran-owned and minority businesses to increase their competitiveness and participation in the state purchasing program. This commitment is shown by the outreach and assistance activities identified in the report and in the increased share of state dollars ($21 million) awarded to small businesses.
Sincerely,
Mark D. Bugher
Secretary
State of Wisconsin
Department of Administration
December 31, 1996
The Honorable, The Legislature:
I am pleased to submit our annual Minority Business Report for fiscal year 1996. This year's report reflects a new record and increased commitment by state agencies.
State agencies spent $40,906,078 with firms designated as minority businesses.
the Department of Development has continued to expand the number of businesses certified as minority firms. A total of 640 firms have now been certified, a decrease of 13 from the 1994-95 fiscal year.
Forty-two state and quasi-state purchasing offices have awarded at least 5% or more of their purchasing dollars to certified minority businesses.
Not counting firms interested only in financial investments, 51% of the certified minority businesses received contracts for various commodities and services during fiscal year 1995-96.
I am please that the Division of Facilities Development (DFD) total MBE participation in architectural/engineering services and construction contracting equaled 5.12% in fiscal year 1996 marking the first time ever achieving the overall 5% goal.
The Department of Natural Resources Clean Water Fund Loan Program for the Milwaukee Metropolitan Sewerage District expended 18.62% of its grant dollars to minority firms.
The State of Wisconsin Investment Board (SWIB) expended 7% of its stock transactions to minority firms. SWIB also purchased $199,000,000 public bonds on a new issue basis. Of this amount $21,400,000 or 10.8% was allocated to minority firms. Selling concessions on the total purchased were $892,500 of which $86,900 or 9.7% was for minority firms.
A total of $5,753,788 was deposited in minority-owned banks by various state and quasi-state agencies.
The Wisconsin Housing and Economic Development Authority placed 5.88% of its discretionary purchases with minority firms.
The Department of Administration's Capital Finance Office reported that certified minority-owned firms underwrote 6.27% of all bonds and notes issued by the State of Wisconsin Building Commission. Allocations of bonds and notes sold to minority-owned firms amounted to 4.07% of all bonds and notes issued by the Building Commission.
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These are but a few of the highlights of the past year. While proud of this progress, we still have room for improvement and our goal remains 5%. We will continue to work toward this goal building on the progress we have made. the attached report discusses in greater detail the efforts that are being made.
Sincerely,
Mark D. Bugher
Secretary
State of Wisconsin
Department of Health and Family SErvices
December 27, 1996
The Honorable, The Senate/Legislature:
1995 Wisconsin Act 27 created s.
46.27 (11g) of the statutes, which requires the Department of Health and Family Services to submit an annual report on its Community Options Program. The attached report describes the persons served, program expenditures and services delivered through the Community Options Program in calendar year 1995.
Community Options is designed to relocate or divert people who need long term care from nursing homes. This is accomplished by offering an alternative package of community services to elderly and disabled persons who are otherwise eligible for Medicaid-funded nursing home care.
The Departments allocates funds to county human service agencies to deliver these community services. In providing services, the county agency may not expend more, on average, than the state portion (about 40%) of the Medicaid cost for nursing home care. The county agency must also maximize funds by accessing any federal funds (Waiver and other Medicaid) available for an individual before using Regular Community Options funds.
The annual report examines program activity for both the Community Options Program and the Community Options Program-Waiver in calendar year 1995.
Sincerely,
Joe Leean
Secretary
State of Wisconsin
Department of Health and Family Services
December 30, 1996
The Honorable, The Senate:
Section
46.03(26) of the statutes requires the Department of Health and Family Services to report annually on information system projects under development. The attached report is a summary of the departmental systems currently under development.
Sincerely,
Joe Leean
Secretary
State of Wisconsin
Department of Public Instruction
December 17, 1996
The Honorable, The Legislature:
The department is pleased to submit the 1996 Annual Report on the Status of Bilingual-Bicultural Education programs, as required under s.
115.96, Wisconsin Statutes.
The report provides a review of the state's administration and funding of bilingual education in Wisconsin and factors contributing to program expansion and the resulting continuously lower annual reimbursement rates for school districts. The number of pupils served from minority languages, the locations of the state-funded programs during the 1996 fiscal year (July 1, 1995, through June 30, 1996), and staff-related data are included in the report to inform those with responsibilities for ensuring the continued success of bilingual education programs in Wisconsin. I am confident that you will find the report informational, useful and of concern given the rising numbers of pupils to be served absent a corresponding increase in fiscal support by the state.
If you have questions on any aspect of this report, please contact Dr. William J. Erpenbbach, director, equity and Title I, 267-1072. He is willing to discuss these with you at your earliest convenience.
Sincerely,
John T. Benson
State Superintendent
State of Wisconsin
Legislative Audit Bureau
December 18, 1996
The Honorable, The Legislature:
We have completed a best practices review of local government operations as required by s.
13.94 (8), Wis. Stats. Privatization of local government services was selected as the topic of our review with the assistance of the Local Government Advisory Council, which consists of representatives of counties, cities, villages, and towns.
Nearly 50 percent of the local governments responding to our survey reported that within the past seven years, they have initiated at least one contract for services with a private vendor. Survey respondents most often reported contracts for solid waste collection, recycling, building maintenance building inspections, and road and street repair services.
Local governments commonly consider contracting with private vendors as a way to reduce service costs; however, a careful assessment is necessary to ensure desired benefits will be achieved. In particular, before entering a contract, the full costs of government service delivery must be measured and compared to estimated contracting costs. In addition, service delivery decisions need to take into account whether a delivery system is consistent with the local government's goals and objectives for the service, including quality, control, and long-term stability, as well as the requirements of existing laws and legal obligations.
Based on the contracting experiences of several counties and municipalities, as well as professional and academic literature, this report identifies best practices to follow when contracting for public services. Specific practices are identified for local governments to consider in selecting vendors, specifying service expectations and administrative responsibilities, and establishing monitoring procedures.
We thank the Local Government Advisory Council for its assistance in selecting the topic for our review and we appreciate the courtesy and cooperation extended to us by local government staff.
Sincerely,
Dale Cattanach
State Auditor
State of Wisconsin
State Historical Society of Wisconsin
December 18, 1996
The Honorable, The Legislature:
I am pleased to send you the second annual report from the Electronic Records Program at the State Historical Society. The State Legislature established the program with a special appropriation in 1994.
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The report includes a Preliminary Preservation Plan for statewide electronic records, a Strategic Plan for the Electronic Records Program, and a report on the attempt to take custody of historical data from the Sentencing Commission. Each of these documents identifies issues that must be addressed to ensure the preservation of Wisconsin's historically significant electronic records.
The Preliminary Preservation Plan identifies three primary objectives required to preserve electronic records of historical value. These objectives must be met at a statewide level as well as by each state and local agency.
1.
Develop policy and technical standards for electronic recordkeeping.
The state needs policies and technical standards that emphasize the incorporation of record and archives management capabilities into electronic systems, address minimum recordkeeping capabilities, and policies that identify responsibility for long term management of electronic records of permanent value. In areas where the State Archives has authority, it will develop policies and technical standards. Where authority does not exist, the State Archives will actively advocate and participate in the policy and standards development process.
2.
Develop a program to assist state agencies and local governments to establish and maintain reliable electronic records.
State and local government employes need an authoritative, reliable, and consistent source of information and training to effectively create, manage, and preserve electronic records. In early 1997, the State Archives will assess program assistance needs and present recommendations for their improvement or development.
3.
Develop a model program to manage electronic records of long-term value.
Agencies that have custody of long term records must maintain an archival program capable of meeting archival requirements. Unfortunately, state standards and best practices to meet archival requirements for electronic records do not exist. The State Archives is examining and evaluating archival requirements for managing electronic records and a model archives program to manage electronic records. The outcome of this work will be the development of archival standards and best practices that state and local agencies may adopt.
These three objectives cannot be accomplished without support from all levels of state and local government. Information technology can help Wisconsin state and local agencies do more with less. However, they must also consider the responsibilities that come with creating, using, storing, and preserving electronic records. The state Historical Society and the Electronic Records Program look forward to working with state and local government leaders to ensure that our valuable electronic resources are properly managed.
Please call me at the 264-6480 if you have any questions about our second year report or would like further information on our work.
Sincerely,
Peter Gottlieb
State Archivist
