AB150-engrossed,100,2116 16.54 (9) (bd) Unless the joint committee on finance approves, the department
17of health and social services may not expend, for administrative purposes, program
18purposes or funding of positions, amounts of indirect cost reimbursement from the
19appropriation under s. 20.435 (8) (pz) that exceed the estimated amount of
20expenditures shown for s. 20.435 (8) (pz) in the schedule under s. 20.005 (3) as
21published in the biennial budget act or as otherwise modified by the legislature.
AB150-engrossed, s. 308 22Section 308. 16.545 (9) of the statutes is created to read:
AB150-engrossed,101,223 16.545 (9) To process applications for grants from the federal government upon
24request of any agency, as defined in s. 16.70 (1). The department may assess to an

1agency for whom it processes an application under this subsection a fee for the
2expenses incurred by the department in performing this service.
AB150-engrossed, s. 309 3Section 309. 16.61 (title) of the statutes is amended to read:
AB150-engrossed,101,4 416.61 (title) Records and forms of state offices and other public records.
AB150-engrossed, s. 310 5Section 310. 16.61 (1) of the statutes is amended to read:
AB150-engrossed,101,106 16.61 (1) (title) Public records and forms board. The public records and forms
7board shall preserve for permanent use important state records, prescribe policies
8and standards that
provide an orderly method for the disposition of other state
9records and rationalize and make more cost-effective the management of forms and
10records by state agencies.
AB150-engrossed, s. 311 11Section 311. 16.61 (2) (a) of the statutes is amended to read:
AB150-engrossed,101,1212 16.61 (2) (a) "Board" means the public records and forms board.
AB150-engrossed, s. 312 13Section 312. 16.61 (2) (ad) of the statutes is renumbered 16.97 (5m).
AB150-engrossed, s. 313 14Section 313. 16.61 (2) (af) of the statutes is created to read:
AB150-engrossed,101,1515 16.61 (2) (af) "Form" has the meaning specified in s. 16.97 (5m).
AB150-engrossed, s. 314 16Section 314. 16.61 (2) (ah) of the statutes is renumbered 16.97 (5s).
AB150-engrossed, s. 315 17Section 315. 16.61 (2) (ao) of the statutes is repealed.
AB150-engrossed, s. 316 18Section 316. 16.61 (2) (ap) of the statutes is renumbered 16.97 (8m) and
19amended to read:
AB150-engrossed,101,2120 16.97 (8m) "Public contact form" means a form generated and used by any state
21agency in transactions between the state agency and a member of the public.
AB150-engrossed, s. 317 22Section 317. 16.61 (2) (b) (intro.) of the statutes is amended to read:
AB150-engrossed,102,323 16.61 (2) (b) (intro.) "Public records" means all books, papers, maps,
24photographs, films, recordings, optical disks, electronically formatted documents or
25other documentary materials, regardless of physical form or characteristics, made,

1or received by any state agency or its officers or employes in connection with the
2transaction of public business, and documents of any insurer that is liquidated or in
3the process of liquidation under ch. 645. "Public records" does not include:
AB150-engrossed, s. 318 4Section 318. 16.61 (2) (bm) of the statutes is amended to read:
AB150-engrossed,102,85 16.61 (2) (bm) "Records and forms officer" means a person designated by a state
6agency to design, review, analyze, consolidate, simplify and file comply with all
7public records and forms management laws and rules under s. 15.04 (1) (j) and to act
8as a liaison between that state agency and the board.
AB150-engrossed, s. 319 9Section 319. 16.61 (3) (b) of the statutes is amended to read:
AB150-engrossed,102,1510 16.61 (3) (b) Upon the request of any state agency, county, town, city, village
11or school district, may order upon such terms as the board finds necessary to
12safeguard the legal, financial and historical interests of the state in public records,
13the destruction, reproduction by microfilm or other process, storage by optical disk,
14or electronic storage or the temporary or permanent retention or other disposition
15of public records.
AB150-engrossed, s. 320 16Section 320. 16.61 (3) (c) of the statutes is amended to read:
AB150-engrossed,102,1817 16.61 (3) (c) Shall May promulgate rules to carry out the purposes of this
18section.
AB150-engrossed, s. 321 19Section 321. 16.61 (3) (h) of the statutes is repealed.
AB150-engrossed, s. 322 20Section 322. 16.61 (3) (i) of the statutes is repealed.
AB150-engrossed, s. 323 21Section 323. 16.61 (3) (j) of the statutes is amended to read:
AB150-engrossed,102,2322 16.61 (3) (j) Shall establish a records and forms management program for this
23state.
AB150-engrossed, s. 324 24Section 324. 16.61 (3) (k) of the statutes is renumbered 16.971 (2) (am) and
25amended to read:
AB150-engrossed,103,2
116.971 (2) (am) Shall make Make as cost effective as possible the procurement
2and use of forms by state agencies.
AB150-engrossed, s. 325 3Section 325. 16.61 (3) (L) of the statutes is amended to read:
AB150-engrossed,103,54 16.61 (3) (L) Shall receive and investigate complaints about forms, except as
5provided in sub. (3m) (3n).
AB150-engrossed, s. 326 6Section 326. 16.61 (3) (p) of the statutes is renumbered 16.61 (3L) and
7amended to read:
AB150-engrossed,103,228 16.61 (3L) (title) Executive secretary. Shall The department shall, with the
9consent of the board and based on qualifications approved by the board,
appoint an
10official in the classified service to oversee the day-to-day execution of the board's
11duties, to serve as the executive secretary of the board, and to coordinate the
12statewide records and forms management program and to have statewide
13responsibility for limiting paperwork. Except as provided in sub. (3m), the executive
14secretary shall review and approve, modify or reject all forms approved by a records
15and forms officer for jurisdiction, authority, standardization of design and
16nonduplication of existing forms and shall report to the board quarterly on the
17progress of records and forms management within state agencies. Unless the
18executive secretary rejects for cause or modifies the form within 20 working days
19after receipt, it is considered approved. The executive secretary's rejection of any
20form is appealable to the public records and forms board. If the head of a state agency
21certifies to the executive secretary that the form is needed on a temporary, emergency
22basis, approval of the executive secretary is not required
.
AB150-engrossed, s. 327 23Section 327. 16.61 (3) (q) of the statutes is repealed.
AB150-engrossed, s. 328 24Section 328. 16.61 (3) (tm) of the statutes is created to read:
AB150-engrossed,104,3
116.61 (3) (tm) Shall recommend to the department qualitative standards for
2storage of records in electronic format and for copies of documents generated from
3electronically stored records filed with local governmental units.
AB150-engrossed, s. 329 4Section 329. 16.61 (3) (v) of the statutes is repealed.
AB150-engrossed, s. 330 5Section 330. 16.61 (3m) (title) of the statutes is repealed.
AB150-engrossed, s. 331 6Section 331. 16.61 (3m) of the statutes is renumbered 16.971 (2m), and 16.971
7(2m) (intro), as renumbered, is amended to read:
AB150-engrossed,104,98 16.971 (2m) (intro.) The following forms are not subject to review, or approval
9or complaint investigation by the board or executive secretary by the department:
AB150-engrossed, s. 332 10Section 332. 16.61 (3n) of the statutes is created to read:
AB150-engrossed,104,1211 16.61 (3n) Exempt forms. The board may not receive or investigate complaints
12about the forms specified in s. 16.971 (2m).
AB150-engrossed, s. 333 13Section 333. 16.61 (5) (title) of the statutes is amended to read:
AB150-engrossed,104,1514 16.61 (5) (title) Transfer of public records to optical disk or electronic
15format.
AB150-engrossed, s. 334 16Section 334. 16.61 (5) (a) of the statutes is amended to read:
AB150-engrossed,104,2017 16.61 (5) (a) Subject to rules promulgated by the department under s. 16.611,
18any state agency may transfer any public record in its custody to or maintain in
19optical disk or electronic format any public record in its custody and retain the public
20record in that format only.
AB150-engrossed, s. 335 21Section 335. 16.61 (5) (b) of the statutes is amended to read:
AB150-engrossed,104,2522 16.61 (5) (b) Subject to rules promulgated by the department under s. 16.611,
23state agencies shall maintain procedures to ensure the authenticity, accuracy,
24reliability and accessibility of public records transferred to or maintained in optical
25disk or electronic format under par. (a).
AB150-engrossed, s. 336
1Section 336. 16.61 (5) (c) of the statutes is amended to read:
AB150-engrossed,105,52 16.61 (5) (c) Subject to rules promulgated by the department under s. 16.611,
3state agencies that transfer public records in their custody to or maintain in optical
4disk or electronic format public records in their custody shall ensure that the public
5records stored in that format are protected from unauthorized destruction.
AB150-engrossed, s. 337 6Section 337. 16.61 (7) (a) (intro.) of the statutes is amended to read:
AB150-engrossed,105,97 16.61 (7) (a) (intro.) Any microfilm reproduction of an original record, or a copy
8generated from an original record stored in optical disk or electronic format, is
9deemed an original public record if all of the following conditions are met:
AB150-engrossed, s. 338 10Section 338. 16.61 (7) (a) 1. of the statutes is amended to read:
AB150-engrossed,105,1311 16.61 (7) (a) 1. Any device used to reproduce the record on film or to transfer
12the record to optical disk or electronic format and generate a copy of the record from
13optical disk or electronic format accurately reproduces the content of the original.
AB150-engrossed, s. 339 14Section 339. 16.61 (7) (a) 2. of the statutes is amended to read:
AB150-engrossed,105,1915 16.61 (7) (a) 2. The reproduction is on film which complies with the minimum
16standards of quality for microfilm reproductions, as established by rule of the board,
17or the optical disk or electronic copy and the copy generated from optical disk or
18electronic
format comply with the minimum standards of quality for such copies, as
19established by rule of the department under s. 16.611.
AB150-engrossed, s. 340 20Section 340. 16.61 (7) (a) 5. of the statutes is amended to read:
AB150-engrossed,106,721 16.61 (7) (a) 5. The state agency records and forms officer or other person
22designated by the head of the state agency or the custodian of any other record
23executes a statement of intent and purpose describing the record to be reproduced
24or transferred to optical disk or electronic format, the disposition of the original
25record, the disposal authorization number assigned by the board for public records

1of state agencies, the enabling ordinance or resolution for cities, towns, villages or
2school districts, or the resolution which authorizes the reproduction , or optical
3imaging or electronic formatting for counties when required, and executes a
4certificate verifying that the record was received or created and microfilmed or
5transferred to optical disk or electronic format in the normal course of business and
6that the statement of intent and purpose is properly recorded as directed by the
7board.
AB150-engrossed, s. 341 8Section 341. 16.61 (8) (a) of the statutes is amended to read:
AB150-engrossed,106,149 16.61 (8) (a) Any microfilm reproduction of a public record meeting the
10requirements of sub. (7) or copy of a public record generated from an original record
11stored in optical disk or electronic format in compliance with this section shall be
12taken as, stand in lieu of and have all the effect of the original document and shall
13be admissible in evidence in all courts and all other tribunals or agencies,
14administrative or otherwise, in all cases where the original document is admissible.
AB150-engrossed, s. 342 15Section 342. 16.61 (8) (b) of the statutes is amended to read:
AB150-engrossed,106,2016 16.61 (8) (b) Any enlarged copy of a microfilm reproduction of a public record
17made as provided by this section or any enlarged copy of a public record generated
18from an original record stored in optical disk or electronic format in compliance with
19this section that is certified by the custodian as provided in s. 889.08 shall have the
20same force as an actual-size copy.
AB150-engrossed, s. 343 21Section 343. 16.61 (9) of the statutes is amended to read:
AB150-engrossed,106,2522 16.61 (9) Preservation of reproductions. Provision shall be made for the
23preservation of any microfilm reproductions of public records and of any public
24records stored in optical disk or electronic format in conveniently accessible files in
25the agency of origin or its successor or in the state archives.
AB150-engrossed, s. 344
1Section 344. 16.61 (10) of the statutes is amended to read:
AB150-engrossed,107,72 16.61 (10) Contracts for copying. Contracts for microfilm reproduction or,
3optical imaging or electronic storage of public records to be performed as provided in
4this section shall be made by the secretary as provided in ss. 16.70 to 16.77 and the
5cost of making such reproductions or optical disks or of electronic storage shall be
6paid out of the appropriation of the state agency having the reproduction made or the
7storage performed
.
AB150-engrossed, s. 345 8Section 345. 16.61 (11) of the statutes is amended to read:
AB150-engrossed,107,159 16.61 (11) Authority to reproduce records. Nothing in this section shall be
10construed to prohibit the responsible officer of any state agency from reproducing
11any document by any method when it is necessary to do so in the course of carrying
12out duties or functions in any case other than where the original document is to be
13destroyed; but no original public record may be destroyed after microfilming or,
14optical imaging or electronic storage without the approval of the board unless
15authorized under sub. (4) or (5).
AB150-engrossed, s. 346 16Section 346. 16.61 (12) of the statutes is amended to read:
AB150-engrossed,107,2117 16.61 (12) Access to reproductions and copies. All persons may examine and
18use the microfilm reproductions of public records and copies of public records
19generated from optical disk or electronic storage subject to such reasonable rules as
20may be made by the responsible officer of the state agency having custody of the
21same.
AB150-engrossed, s. 347 22Section 347. 16.61 (13) (d) 1. of the statutes is amended to read:
AB150-engrossed,108,1023 16.61 (13) (d) 1. Except as provided in subd. 2., records which have a
24confidential character while in the possession of the original custodian shall retain
25their confidential character after transfer to the historical society unless the board

1of curators of the historical society, with the concurrence of the original custodian or
2the custodian's legal successor, determines that the records shall be made accessible
3to the public under such proper and reasonable rules as the historical society
4promulgates. If the original custodian or the custodian's legal successor is no longer
5in existence, confidential records formerly in that person's possession may not be
6released by the board of curators unless the release is first approved by the public
7records and forms board. For public records and other official materials transferred
8to the care of the university archival depository under par. (b), the chancellor of the
9university preserving the records shall have the power and duties assigned to the
10historical society under this section.
AB150-engrossed, s. 348 11Section 348. 16.611 (title) of the statutes is amended to read:
AB150-engrossed,108,12 1216.611 (title) State public records; optical disk and electronic storage.
AB150-engrossed, s. 349 13Section 349. 16.611 (2) (a) of the statutes is amended to read:
AB150-engrossed,108,1914 16.611 (2) (a) The department shall prescribe, by rule, procedures for the
15transfer of public records to optical disk or electronic format and for the maintenance
16of public records stored in optical disk or electronic format
, including procedures to
17ensure the authenticity, accuracy, reliability and accessibility of public records so
18transferred and procedures to ensure that such public records are protected from
19unauthorized destruction.
AB150-engrossed, s. 350 20Section 350. 16.611 (2) (b) of the statutes is amended to read:
AB150-engrossed,108,2221 16.611 (2) (b) The department shall prescribe, by rule, procedures governing
22the operation of its optical disk and electronic storage facility under s. 16.62 (1) (bm).
AB150-engrossed, s. 351 23Section 351. 16.611 (2) (d) of the statutes is created to read:
AB150-engrossed,109,3
116.611 (2) (d) The department shall prescribe, by rule, qualitative standards
2for the storage of public records in electronic format and for copies of public records
3stored in electronic format.
AB150-engrossed, s. 352 4Section 352. 16.611 (3) of the statutes is amended to read:
AB150-engrossed,109,75 16.611 (3) Prior to submitting any proposed rule prescribed under sub. (2) to
6the legislative council staff under s. 227.15 (1), the department shall refer the
7proposed rule to the public records and forms board for its recommendations.
AB150-engrossed, s. 353 8Section 353. 16.612 (title) of the statutes is amended to read:
AB150-engrossed,109,10 916.612 (title) Local government records; optical disk and electronic
10storage
standards.
AB150-engrossed, s. 354 11Section 354. 16.612 (2) of the statutes is renumbered 16.612 (2) (a) and
12amended to read:
AB150-engrossed,109,1713 16.612 (2) (a) The department shall prescribe, by rule, qualitative standards
14for optical disks and for copies of documents generated from optical disks used to
15store materials filed with local governmental units. Prior to submitting any such
16rule to the legislative council staff under s. 227.15 (1), the department shall refer the
17rule to the public records and forms board for its recommendations.
AB150-engrossed, s. 355 18Section 355. 16.612 (2) (b) of the statutes is created to read:
AB150-engrossed,109,2419 16.612 (2) (b) The department shall prescribe, by rule, qualitative standards
20for the storage of public records in electronic format and for copies of documents
21generated from electronically stored materials filed with local governmental units.
22Prior to submitting any such rule to the legislative council staff under s. 227.15 (1),
23the department shall refer the rule to the public records board for its
24recommendations.
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