SB317: Bill Text

SB317,6,18 4. Proof that the applicant has completed a course of instruction approved by the department as provided in sub. (13) (a) 3.

SB317,6,22 5. Disclosure of all instances in which the applicant's commission, license, or other authorization as a notary public has been revoked or terminated, or the applicant has been otherwise subject to any disciplinary action, in any state within the 10-year period preceding the date of application.

SB317,6,25 (b) Qualified applicants under this subsection shall be notified by the department to take and file the official oath as an online notary public. This oath is in addition to the oath required under sub. (1g) (d).

SB317,7,4 (c) For applicants who have fulfilled the requirements of this subsection, the department shall appoint the applicant as an online notary public and issue to the applicant a certificate of appointment for a term of 4 years. The certificate shall state the expiration date of the commission under this subsection.

SB317,6 Section 6. 137.01 (3) (a) of the statutes is amended to read:

SB317,7,12 137.01 (3) (a) Except as authorized in s. 137.19, and except as provided in par. (c), every notary public shall provide an engraved official seal which makes a distinct and legible impression or official rubber stamp which makes a distinct and legible imprint on paper. The impression of the seal or the imprint of the rubber stamp shall state only the following: “Notary Public," “State of Wisconsin" and the name of the notary. But any notarial seal in use on August 1, 1959, shall be considered in compliance.

SB317,7 Section 7. 137.01 (3) (c) of the statutes is created to read:

SB317,7,19 137.01 (3) (c) For electronic notarizations and online notarial acts, the notary public and online notary public shall use an electronic notarial seal that clearly and legibly states the following: “Notary Public," “State of Wisconsin," and the name of the notary. The electronic notarial seal shall afford the notary public or online notary public the opportunity to indicate the day, month, and year when his or her commission will expire or that the commission is permanent.

SB317,8 Section 8 . 137.01 (4) (a) of the statutes is amended to read:

SB317,7,22 137.01 (4) (a) Every official act of a notary public shall be attested by the notary public's written signature or electronic signature, as defined in s. 137.11 (8).

SB317,9 Section 9. 137.01 (4) (b) of the statutes is amended to read:

SB317,8,6 137.01 (4) (b) Except as authorized in s. 137.19, and except when a notary public properly uses an electronic notarial seal under sub. (3) (c), all certificates of acknowledgments of deeds and other conveyances, or any written instrument required or authorized by law to be acknowledged or sworn to before any notary public, within this state, shall be attested by a clear impression of the official seal or imprint of the rubber stamp of said officer, and in addition thereto shall be written or stamped either the day, month and year when the commission of said notary public will expire, or that such commission is permanent.

SB317,10 Section 10. 137.01 (6) (a) of the statutes is amended to read:

SB317,8,10 137.01 (6) (a) The secretary of financial institutions department may certify to the official qualifications of any notary public and to the genuineness of the notary public's signature and seal or rubber stamp.

SB317,11 Section 11. 137.01 (6m) of the statutes is amended to read:

SB317,8,15 137.01 (6m) Change of residence. A notary public does not vacate his or her office by reason of his or her change of residence within the United States. Written notice of any change of address shall be given to the department of financial institutions within 10 days of the change.

SB317,12 Section 12. 137.01 (7) of the statutes is amended to read:

SB317,9,2 137.01 (7) Official records to be filed. When any notary public ceases to hold office, the notary public, or in case of the notary public's death the notary public's personal representative, shall deposit the notary public's official records and papers with the department of financial institutions. If the notary or personal representative, after the records and papers come to his or her hands, neglects for 3 months to deposit them, he or she shall forfeit not less than $50 nor more than $500. If any person knowingly destroys, defaces, or conceals any records or papers of any notary public, the person shall forfeit not less than $50 nor more than $500, and shall be liable for all damages resulting to the party injured. The department of financial institutions shall receive and safely keep all such papers and records.

SB317,13 Section 13. 137.01 (9) of the statutes is renumbered 137.01 (9) (am), and 137.01 (9) (am) (intro.), as renumbered, is amended to read:

SB317,9,6 137.01 (9) (am) (intro.) A Except as provided in par. (bm), a notary public shall be allowed the following fees:

SB317,14 Section 14. 137.01 (9) (bm) of the statutes is created to read:

SB317,9,9 137.01 (9) (bm) Subject to any rule promulgated under sub. (13) (b) 1., an online notary public may charge any fee for the performance of an online notarization.

SB317,15 Section 15. 137.01 (10) of the statutes is created to read:

SB317,9,11 137.01 (10) Online notarization system providers. (a) In this subsection:

SB317,9,13 1. “Electronic notarial act” or “electronic notarization” means an act that an online notary public is authorized to perform. The term includes all of the following:

SB317,9,14 a. Taking an acknowledgment.

SB317,9,15 b. Administering an oath or affirmation.

SB317,9,16 c. Taking a verification upon oath or affirmation.

SB317,9,17 d. Witnessing or attesting a signature.

SB317,9,18 e. Certifying or attesting a copy.

SB317,9,19 f. Noting a protest of a negotiable instrument.

SB317,9,21 g. Performing any other duty prescribed by a specific statute for an online notary public.

SB317,9,24 2. “Electronic notarization system” means a set of applications, programs, hardware, software, or technologies designed to enable an online notary public to perform electronic notarizations.

SB317,10,2 3. “Online notarization system provider” means any person that offers the services of an electronic notarization system.

SB317,10,4 (b) The department shall establish and maintain a registration system for online notarization system providers.

SB317,10,6 (c) No person may conduct business in this state as an online notarization system provider unless the person first registers with the department as such.

SB317,10,11 (d) 1. An online notarization system provider may not authorize use of its electronic notarization system by any person other than an online notary public holding a commission under sub. (2m). An online notarization system provider shall establish a method for enrolling online notaries public authorized to use its electronic notarization system.

SB317,10,14 2. Within 5 days after enrolling an online notary public to use its electronic notarization system, an online notarization system provider shall notify the department of the name of the online notary public.

SB317,10,18 (e) Each online notarization system provider shall take reasonable steps to ensure that any online notary public authorized to use its electronic notarization system has the requisite knowledge to perform electronic notarial acts using the system.

SB317,10,20 (f) An online notarization system provider shall ensure that all of the following requirements are satisfied with respect to its electronic notarization system:

SB317,10,23 1. The electronic notarization system incorporates security measures to limit system access and complies with all security standards established by the department under sub. (13) (a) 5.

SB317,11,2 2. The electronic notarization system allows an online notary public to affix the online notary public's electronic signature and electronic notarial seal in a manner that attributes the electronic notarial act to the online notary public and renders the electronic notarial act tamper-evident.

SB317,16 Section 16. 137.01 (11) of the statutes is created to read:

SB317,11,10 137.01 (11) Termination of notary public's commission; destruction of hardware or software. (a) Except as provided in par. (b), if a notary public maintains any coding, disk, certificate, card, software, or password that enables the notary public's electronic signature or electronic seal to be affixed and if the notary public's commission is terminated, the notary public shall destroy the coding, disk, certificate, card, software, or password within 3 months of termination of the notary public's commission.

SB317,11,15 (b) If a notary public's commission is terminated for any reason other than revocation or denial of renewal, the notary public is not required to destroy the coding, disk, certificate, card, software, or password as described in par. (a) if the notary public is recommissioned within 3 months and keeps the same electronic signature and electronic seal.

SB317,17 Section 17. 137.01 (12) of the statutes is created to read:

SB317,11,20 137.01 (12) Wrongful possession or destruction of software or hardware. Any person who knowingly obtains or destroys, without prior authorization, a certificate, disk, coding, card, program, software, or hardware that enables a notary public's electronic signature or electronic seal to be affixed is guilty of a Class I felony.

SB317,18 Section 18. 137.01 (13) of the statutes is created to read:

SB317,11,23 137.01 (13) Rule making. (a) The department shall promulgate rules that do all of the following:

SB317,11,25 1. Establish standards for online notaries public holding a commission under sub. (2m).

SB317,12,2 2. Establish a minimum period during which online notaries public shall retain evidence of online notarizations.

SB317,12,5 3. Require applicants for appointment as an online notary public under sub. (2m) to complete a course of instruction and identify all courses of instruction approved by the department to satisfy this requirement.

SB317,12,6 4. Specify the electronic notarial seals described in sub. (3) (c).

SB317,12,8 5. Establish security standards for accessing electronic notarization systems maintained by online notarization system providers under sub. (10).

SB317,12,9 (b) The department may promulgate rules that do any of the following:

SB317,12,11 1. Establish maximum fees that may be charged by an online notary public for performing an online notarization.

SB317,12,13 2. Establish any other standard or requirement, not inconsistent with this section and s. 137.195, relating to online notaries public and online notarizations.

SB317,19 Section 19. Subchapter II (title) of chapter 137 [precedes 137.11] of the statutes is amended to read:

SB317,12,16 CHAPTER 137

SB317,12,20 SUBCHAPTER II ELECTRONIC TRANSACTIONS AND RECORDS; ELECTRONIC NOTARIZATION AND ACKNOWLEDGEMENT

SB317,20 Section 20. 137.11 (8) of the statutes is amended to read:

SB317,12,24 137.11 (8) “Electronic signature" means an electronic sound, symbol, or process attached to, incorporated into, or logically associated with a record and executed or adopted by a person with the intent to sign the record.

SB317,21 Section 21. 137.19 of the statutes is amended to read:

SB317,13,6 137.19 Notarization and acknowledgement. If a law requires a signature or record to be notarized, acknowledged, verified, or made under oath, the requirement is satisfied if the electronic signature of the person authorized to administer the oath or to make the notarization, acknowledgment, or verification, together with all other information required to be included by other applicable law, is attached to, incorporated into, or logically associated with the signature or record.

SB317,22 Section 22. 137.195 of the statutes is created to read:

SB317,13,8 137.195 Online notarization. (1) Definitions. In this section:

SB317,13,9 (a) “Credential” means a tangible record evidencing the identity of a person.

SB317,13,13 (b) “Credential analysis" means a process or service that complies with any rules promulgated by the department through which a 3rd party affirms the validity of a government-issued credential or any data thereon through review of public and proprietary data sources.

SB317,13,17 (c) “Communication technology” means an electronic device or process that allows an individual physically in one location and a notary public physically located at another location in this state to communicate with each other in real time by sight and sound.

SB317,13,18 (d) “Department” means the department of financial institutions.

SB317,13,22 (e) “Identity proofing" means a process or service operating according to criteria approved by the department through which a 3rd party affirms the identity of an individual through review of personal information from public and proprietary data sources.

SB317,13,25 (f) “Online notarial act" or “online notarization” means a notarial act, as defined in s. 706.07 (1) (c), performed by means of communication technology that meets the standards established by the department.

SB317,14,2 (g) “Online notary public” means a person appointed and holding a commission under s. 137.01 (2m).

SB317,14,3 (h) “Principal" means any of the following:

SB317,14,5 1. An individual whose electronic signature is notarized in an online notarization.

SB317,14,7 2. An individual taking an oath or affirmation from an online notary public but not in the capacity of a witness for the online notarial act.

SB317,14,9 (i) “Real time” means the actual span of uninterrupted time during which all parts of an online notarial act occur.

SB317,14,12 (j) “Remote presentation" means the transmission to an online notary public through communication technology of an image of a government-issued credential that is of sufficient quality to enable the online notary public to do all of the following:

SB317,14,13 1. Identify the individual appearing before the online notary public.

SB317,14,14 2. Perform a credential analysis.

SB317,14,16 (k) “United States” has the meaning given in s. 990.01 (44) but also includes a tribe, as defined in s. 822.02 (16).

SB317,14,19 (2) Authority to perform online notarizations. (a) An online notary public may perform online notarial acts for a person who is physically located in the United States.

SB317,14,21 (am) An online notary public may perform online notarial acts for a person who is physically located outside the United States if all of the following apply:

SB317,14,24 1. The online notarial act is not, to the notary's actual knowledge, prohibited in the jurisdiction where the person is physically located at the time of the online notarial act.

SB317,14,25 2. The online notarial act relates to any of the following:

SB317,15,2 a. A matter that is before a court, a governmental entity, or another entity in the United States.

SB317,15,3 b. Property located in the United States.

SB317,15,4 c. A transaction substantially connected to the United States.

SB317,15,6 (b) An online notary public must be physically located in this state in order to perform the online notarial act.