59.43(1)(e)
(e) Endorse upon each instrument or writing received by the register for record a certificate of the time when it was received, specifying the day, hour and minute of reception and the volume and page where the same is recorded, which shall be evidence of such facts.
59.43(1)(f)
(f) Endorse plainly on each instrument received for record, or file as soon as received a number consecutive to the number affixed to the instrument next previously received according to the numbering now established, and to enter the same in the indexes.
59.43(1)(g)
(g) Safely keep and return to the party entitled thereto, on demand within a reasonable time, every instrument that is left with the register for record not required by law to be kept in the register's office.
59.43(1)(h)
(h) Register, file and index all marriages contracted, deaths and births occurring in the county.
59.43(1)(i)
(i) Make and deliver to any person, on demand and upon payment of the required fees, a certified copy, with the register's official seal affixed, of any record, paper, file, map or plat in the register's office.
59.43(1)(j)
(j) File and safely keep in the register's office all of the records, documents and papers of any post of the Grand Army of the Republic and of any historical society in the register's county.
59.43(1)(k)
(k) Keep a book and record in that book all certificates of organization of corporations, and all amendments of such certificates that are filed or required to be recorded in the register's office, and an alphabetical index of the names of such corporations, with a reference to the number and page of the volume where such writings are recorded respectively.
59.43(1)(L)
(L) File all documents pertaining to security interests in personal property, crops or fixtures that are required or authorized by law to be filed with the register. Except as otherwise prescribed by the department of financial institutions under
ss. 409.403 to
409.406, these documents shall be executed on white or light colored sheets of paper, 8 or 8.5 inches wide and 5, 7, 10.5 or 14 inches long. Whenever there is offered for filing any document that varies more than one-eighth of an inch from the approved size, or that is not on a standard form prescribed by the department of financial institutions, then in addition to the regular filing fee an additional filing fee shall be charged by the register of deeds, as prescribed by
sub. (2). No assignment, release or other instrument shall be offered for filing that is executed or endorsed on any other document, but each shall be a separate and distinct document, except those assignments or notices that are printed or written on and immediately following the original agreement or financing statement, offered for filing at the same time, shall be considered as one document. All of these documents shall be legibly written, and shall have the names of the debtor and secured party plainly printed or typed on the document and shall provide a space for filing data of the register of deeds on the outside of the document.
59.43(1)(m)
(m) Keep these chattel documents in consecutive numerical arrangement, for the inspection of all persons, endorsing on each document the document number and the date and time of reception.
59.43(1)(n)
(n) Upon the filing of a financing statement or other document evidencing the creation of a security interest in personal property or fixtures or in crops growing or to be grown, enter the name of each debtor alphabetically in indices, of which each page shall be divided into columns which shall contain the following information: number of the document, date and time of filing, name and address of debtor, name and address of secured party, name of the document, the amount if any, shown in the document, brief description of property, and the last column set aside for the entry of assignments, continuation statements, termination statements, foreclosure affidavits, extensions and releases pertaining to such financing statements or chattel security documents. If the financing statement evidences the creation of a security interest in fixtures, it also shall be entered in the tract index if one is kept in the county.
59.43(1)(o)
(o) Upon the filing of an assignment, continuation statement, termination statement, foreclosure affidavit, extension or release pertaining to a filed financing statement or other chattel security document, enter the document number and the date and time of filing in the appropriate column of the indices referred to in
par. (n) and on the same line as that on which the entry of the filed financing statement or other chattel security document appears.
59.43(1)(p)
(p) Perform all other duties that are required of the register of deeds by law.
59.43(1)(q)
(q) Record and index writings that are submitted according to
s. 289.31 (3), evidencing that a solid or hazardous waste disposal facility will be established on the particular parcel described in the writings.
59.43(1)(r)
(r) Record and index marital property agreements under
ch. 766 and statements and revocations under
s. 766.59.
59.43(1)(s)
(s) Record and index statements of claim and perform the other duties specified under
s. 706.057 (7).
59.43(1)(t)
(t) Upon commencement of each term, file his or her signature and the impression of his or her official seal or rubber stamp in the office of the secretary of state.
59.43(1)(u)
(u) Submit that portion of recording fees collected under
sub. (2) (ag) 1. and
(e) and not retained by the county to the land information board under
s. 59.72 (5).
59.43(2)
(2) Register of deeds; fees. Every register of deeds shall receive the following fees:
59.43(2)(a)1.1. In this subsection, "page" means one side of a single sheet of paper.
59.43(2)(a)2.
2. Any instrument that is submitted for recording shall contain a blank space at least 2.5 inches by 2.5 inches in size for use by the register of deeds. If the space is not provided, the register of deeds may add a page for his or her use and charge for the page a fee that is established by the county board not to exceed an amount reasonably related to the actual and necessary cost of adding the page.
59.43(2)(ag)1.1. After June 30, 1991, and subject to
s. 59.72 (5), for recording any instrument entitled to be recorded in the office of the register of deeds, $10 for the first page and $2 for each additional page, except that no fee may be collected for recording a change of address that is exempt from a filing fee under
s. 185.83 (1) (b).
Effective date text
1. For recording any instrument entitled to be recorded in the office of the register of deeds, $8 for the first page if the county maintains a land information office under s. 59.72 (3) and $4 for the first page if the county does not maintain such an office, and $2 for each additional page, except that no fee may be collected for recording a change of address that is exempt from a filing fee under s. 185.83 (1) (b).
59.43(2)(ag)2.
2. In the event of conflict in the statutes regarding recording fees,
subd. 1. shall control.
59.43(2)(ar)
(ar) No person may record under this section a single instrument that contains more than one mortgage, or more than one mortgage, being assigned, partially released or satisfied.
59.43(2)(b)
(b) For copies of any records or papers, $2 for the first page plus $1 for each additional page, plus 25 cents for the certificate of the register of deeds, except that the department of revenue is exempt from the fees under this paragraph.
59.43(2)(c)
(c) Notwithstanding any other provision of law the register of deeds with the approval and consent of the board may enter into contracts with municipalities, private corporations, associations, and other persons to provide noncertified copies of the complete daily recordings and filings of documents pertaining to real property for a consideration to be determined by the board which in no event shall be less than cost of labor and material plus a reasonable allowance for plant and depreciation of equipment used.
59.43(2)(d)
(d) For performing functions under
s. 409.407 (1) and
(2) (a) and
(b), the register shall charge the fees stated in
s. 409.407 (2) (a) or
(b). A financing statement and an assignment or notice of assignment of the security interest, offered for filing at the same time, shall be considered as only one document for the purpose of this paragraph. Whenever there is offered for filing any document that is not on a standard form prescribed by the department of financial institutions or that varies more than 0.125 inch from the approved size as prescribed by
sub. (1), the appropriate fee specified in
ss. 409.403 to
409.406 or an additional filing fee of one-half the regular fee, whichever is applicable, shall be charged by the register.
59.43(2)(e)
(e) After June 30, 1991, and subject to
s. 59.72 (5), for filing any instrument which is entitled to be filed in the office of register of deeds and for which no other specific fee is specified, $10 for the first page and $2 for each additional page.
Effective date note
NOTE: Par. (e) is amended eff. 9-1-03 by
1997 Wis. Act 27 to read:
Effective date text
(e) For filing any instrument which is entitled to be filed in the office of register of deeds and for which no other specific fee is specified, $8 for the first page if the county maintains a land information office under s. 59.72 (3) and $4 for the first page if the county does not maintain such an office, and $2 for each additional page.
59.43(2)(f)
(f) The fees for processing vital records or for issuing copies of vital records shall be as provided in
s. 69.22.
59.43(2)(g)
(g) For making a new tract index upon the order of the board, the amount that is fixed by the board, to be paid from the county treasury.
59.43(2)(j)
(j) All fees under this subsection shall be payable in advance by the party procuring the services of the register of deeds, except that the fees for the services performed for a state department, board or commission shall be invoiced monthly to such department, board or commission.
59.43(2m)
(2m) Standard format requirements for recorded documents. 59.43(2m)(a)(a) Except as provided in
pars. (d) and
(e), no document may be recorded in the office of a register of deeds unless it substantially complies with all of the following on the first page of the instrument:
59.43(2m)(a)1.
1. The name of the instrument is clear and is located not less than 0.5 inch nor more than 3 inches from the top of the document. If more than one instrument name is given, the first name given shall be used for indexing purposes.
59.43(2m)(a)2.
2. A horizontal area within 3 inches of the top of the instrument in the upper left corner of the instrument, not less than 0.5 inch by 2 inches, is left blank for the unique document number.
59.43(2m)(a)3.
3. An area in the upper right corner of the instrument, at least 3 inches by 3 inches, is left blank for recording information.
59.43(2m)(a)4.
4. A horizontal area for the return address, at least one inch by 3 inches, is on the instrument in one of the following areas:
59.43(2m)(a)4.a.
a. Directly below the recording information area described under
subd. 3.
59.43(2m)(a)4.c.
c. Directly below the name of the instrument if the return address does not extend further than 3 inches from the top of the instrument.
59.43(2m)(a)5.a.a. Subject to
subd. 5. b. and
c., a space and a line are provided directly below the return address information and the line is labeled as "parcel identifier number", "parcel identification number", "parcel ID number", "parcel number" or "PIN".
59.43(2m)(a)5.b.
b. If multiple parcels are affected by the instrument, the line described under
subd. 5. a. may be used to refer the reader to another area of the instrument where the parcel identifier number is located.
59.43(2m)(a)5.c.
c. Subdivision 5. a. applies only in a county whose board requires the use of a parcel identifier number.
59.43(2m)(a)6.
6. The margins on the bottom and sides of the instrument are at least 0.25 inch.
59.43(2m)(b)
(b) Except as provided in
pars. (d) and
(e), no document may be recorded in the office of a register of deeds unless it substantially complies with all of the following:
59.43(2m)(b)2.
2. The page width is 8.5 inches and the page length is either 11 inches or 14 inches. The maximum deviation from any of these measurements may not exceed 0.25 inch.
59.43(2m)(b)3.
3. A multipage instrument is not hinged or otherwise joined completely at the top or sides.
59.43(2m)(b)4.
4. The entire document is clear and the letters, numbers, symbols, diagrams and other representations in the document are large enough and dense enough to be reproduced or read by a copy machine and a microfilm camera or optical scanner to the extent that the image captured is legible.
59.43(2m)(b)5.
5. The ink is black or red, except that signatures and coded notations on maps may be other colors.
59.43(2m)(b)6.
6. The top margin of each page is 0.5 inch, except that company logos may appear within this margin if they do not interfere with any of the other requirements of this subsection.
59.43(2m)(c)
(c) The register of deeds shall provide, upon request, a blank form which a person may complete and use as the first page of an instrument that the person seeks to record. The blank form shall be provided without charge and shall conform to the provisions of
pars. (a) and
(b).
59.43(2m)(d)1.
1. Copies of documents that are certified by the state or by a city, village, town or county, or by a subunit or instrumentality of any of the foregoing.
59.43(2m)(e)
(e) Every instrument that the register of deeds accepts for recordation under this subsection shall be considered recorded despite its failure to conform to one or more of the requirements of this subsection, if the instrument is properly indexed in a public index maintained in the office of the register of deeds.
59.43(3)
(3) Register of deeds; deputies. Every register of deeds shall appoint one or more deputies, who shall hold office at the register's pleasure. The appointment shall be in writing and shall be filed and recorded in the register's office. The deputy or deputies shall aid the register in the performance of the register's duties under the register's direction, and in case of the register's vacancy or the register's absence or inability to perform the duties of the register's office the deputy or deputies shall perform the duties of register until the vacancy is filled or during the continuance of the absence or inability.
59.43(4)
(4) Register of deeds; microfilming and optical disk and electronic storage. 59.43(4)(a)(a) Except as provided in
par. (b), upon the request of the register of deeds, any county, by board resolution, may authorize the register of deeds to photograph, microfilm or record on optical disks or in electronic format records of deeds, mortgages or other instruments relating to real property or may authorize the register of deeds to record on optical disks or in electronic format instruments relating to security interests in accordance with the requirements of
s. 16.61 (7) or
59.52 (14) and to store the original records within the county at a place designated by the board. The storage place for the original records shall be reasonably safe and shall provide for the preservation of the records authorized to be stored under this paragraph. The register of deeds shall keep a photograph, microfilm or optical disk or electronic copy of such records in conveniently accessible files in his or her office and shall provide for examination of such reproduction or examination of a copy generated from an optical disk or electronic file in enlarged, easily readable form upon request. Compliance with this paragraph satisfies the requirement of
sub. (1) (a) that the register of deeds shall keep such records in his or her office. The register of deeds may make certified copies reproduced from an authorized photograph, from a copy generated from optical disk or electronic storage or from the original records.
59.43(4)(b)
(b) The register of deeds may microfilm or record on optical disks or in electronic format notices of lis pendens that are at least one year old, in accordance with the requirements of
s. 16.61 (7) or
59.52 (14) (b) to
(d). The register of deeds shall keep a microfilm or optical disk or electronic copy of notices of lis pendens in conveniently accessible files in his or her office and shall provide for examination of such reproduction or examination of a copy generated from optical disk or electronic storage in enlarged, easily readable form upon request. Compliance with this paragraph satisfies the requirement of
sub. (1) (a) that the register of deeds shall keep such records in his or her office. The register of deeds may make certified copies reproduced from a copy generated from microfilm or from optical disk or electronic storage. The register of deeds may destroy or move to off-site storage any notice of lis pendens that has been microfilmed or recorded on optical disk or in electronic format under this paragraph.
59.43(5)
(5) Including name of person drafting instrument. 59.43(5)(a)(a) No instrument by which the title to real estate, or any interest therein or lien thereon, is conveyed, created, encumbered, assigned or otherwise disposed of shall be recorded by the register of deeds unless the name of the person who, or governmental agency which, drafted such instrument is printed, typewritten, stamped or written thereon in a legible manner. An instrument complies with this subsection if it contains a statement in the following form: "This instrument was drafted by .... (name) ....".
59.43(5)(b)
(b) Paragraph (a) does not apply to an instrument executed before May 9, 1957, or to:
59.43(5)(b)3.
3. An instrument that is executed or acknowledged outside of this state.
59.43(6)
(6) Effect of certain omissions in registers' records. The validity and effect of the record of any instrument in the office of register of deeds shall not be lessened or impaired by the fact that the name of any grantor, grantee, witness or notary was not printed or typed on the instrument or by the fact that it does not comply with
sub. (5).
59.43(7)
(7) Including tax key or parcel identification number. 59.43(7)(a)(a) In counties with a population of 500,000 or more where tax key numbers are used in the tax roll for taxes based on the value of property in municipalities, any conveyance, as defined in
s. 706.01 (4), of any interest in real estate located in such a municipality shall contain reference to the key number affected. The tax key number shall be required for the recording of the conveyance.
59.43(7)(b)
(b) In counties with a population of less than 500,000 where parcel identification numbers are used in the tax roll for taxes based on the value of property in municipalities, any conveyance, as defined in
s. 706.01 (4), of any interest in real estate located in such a municipality shall contain reference to the parcel identification number affected if the county in which the parcel is located enacts an ordinance that requires the use of such a number in a conveyance. The parcel identification number shall be required for the recording of the conveyance, for administrative purposes only, if the county enacts an ordinance under this paragraph.
59.43(8)
(8) Required signature and seal on survey document for filing or recording. It is unlawful for the register of deeds of any county or any proper public authority to file or record a map, plat, survey or other document within the definition of land surveying, which does not have impressed thereon, and affixed thereto, the personal signature and seal of a registered land surveyor under whose responsible charge the map, plat, survey or other document was prepared. This subsection does not apply to any deed, contract or other recordable document prepared by an attorney, or to a transportation project plat that conforms to
s. 84.095 and that is prepared by a state agency.
59.43(9)
(9) General index; electronic data processing. 59.43(9)(a)1.1. A register of deeds shall keep a general index, each page of which shall be divided into 9 columns, with heads to the respective columns as follows:
