36.59(2)(e)
(e) Requirements for reporting changes in estimates of cost or completion date to the board and the joint committee on information policy and technology.
36.59(2)(f)
(f) Methods for discontinuing projects or modifying projects that are failing to meet performance measures in such a way to correct the performance problems.
36.59(2)(g)
(g) Policies and procedures for the use of master leases under
s. 16.76 (4) to finance new large, high-risk information technology system costs and maintain current large, high-risk information technology systems.
36.59(2)(h)
(h) A standardized progress point in the execution of large, high-risk information technology projects at which time the estimated costs and date of completion of the project is reported to the board and the joint committee on information policy and technology.
36.59(3)
(3) Commercially available products. The Board of Regents shall promulgate:
36.59(3)(a)
(a) A requirement that the system and each institution and college campus review commercially available information technology products prior to initiating work on a customized information technology development project to determine whether any commercially available product could meet the information technology needs of the system, institution, or college campus.
36.59(3)(b)
(b) Procedures and criteria to determine when a commercially available information technology product must be used and when the system or an institution or college campus may consider the modification or creation of a customized information technology product.
36.59(3)(c)
(c) A requirement that the system and each institution and college campus submit for approval by the board and prior to initiating work on a customized information technology product a justification for the modification or creation by the system, institution, or college campus of a customized information technology product.
36.59(4)(b)
(b) Annually, no later than October 1, the Board of Regents shall submit to the governor and the members of the joint committee on information policy and technology a report documenting the use by the system and each institution and college campus of master leases to fund information technology projects in the previous fiscal year. The report shall contain all of the following information:
36.59(4)(b)1.
1. The total amount paid under master leases towards information technology projects in the previous fiscal year.
36.59(4)(b)2.
2. The master lease payment amounts approved to be applied to information technology projects in future years.
36.59(4)(b)3.
3. The total amount paid by the system and each institution and college campus on each information technology project for which debt is outstanding, as compared to the total financing amount originally approved for that information technology project.
36.59(4)(b)4.
4. A summary of repayments made towards any master lease in the previous fiscal year.
36.59(5)(a)(a) Except as provided in
par. (b), the Board of Regents shall include in each contract with a vendor of information technology that involves a large, high-risk information technology project under
sub. (2) or that has a projected cost greater than $1,000,000, and require the system and each institution and college campus that enters into a contract for materials, supplies, equipment, or contractual services relating to information technology to include in each contract with a vendor of information technology that involves a large, high-risk information technology project under
sub. (2) or that has a projected cost greater than $1,000,000 a stipulation requiring the vendor to submit to the board for approval any order or amendment that would change the scope of the contract and have the effect of increasing the contract price. The stipulation shall authorize the board to review the original contract and the order or amendment to determine all of the following and, if necessary, to negotiate with the vendor regarding any change to the original contract price:
36.59(5)(a)1.
1. Whether the work proposed in the order or amendment is within the scope of the original contract.
36.59(5)(a)2.
2. Whether the work proposed in the order or amendment is necessary.
36.59(5)(b)
(b) The Board of Regents may exclude from a contract described in
par. (a) the stipulation required under
par. (a) if all of the following conditions are satisfied:
36.59(5)(b)1.
1. Including such a stipulation would negatively impact contract negotiations or significantly reduce the number of bidders on the contract.
36.59(5)(b)2.
2. If the exclusion is sought by the system or an institution or college campus, the system or that institution or college campus submits to the board a plain-language explanation of the reasons the stipulation was excluded and the alternative provisions the system, institution, or college campus will include in the contract to ensure that the contract will be completed on time and within the contract budget.
36.59(5)(b)3.
3. The board submits for approval by the joint committee on information policy and technology any explanation and alternative contract provisions required under
subd. 2. If, within 14 working days after the date that the board submits any explanation and alternative contract provisions required under this subdivision, the joint committee on information policy and technology does not contact the board, the explanation and alternative contract provisions shall be deemed approved.
36.59(6)(a)(a) The Board of Regents shall require the system and each institution and college campus that has entered into an open-ended contract for the development of information technology to submit to the board quarterly reports documenting the amount expended on the information technology development project. In this subsection, "open-ended contract" means a contract for information technology that includes one or both of the following:
36.59(6)(a)1.
1. Stipulations that provide that the contract vendor will deliver information technology products or services but that do not specify a maximum payment amount.
36.59(6)(a)2.
2. Stipulations that provide that the contract vendor shall be paid an hourly wage but that do not set a maximum limit on the number of hours required to complete the information technology project.
36.59(6)(b)
(b) Compile and annually submit to the joint committee on information technology the reports required under
par. (a).
36.59(7)
(7) Reports. No later than March 1 and September 1 of each year, the Board of Regents shall submit to the joint committee on information policy and technology a report that documents for each information technology project within the system with an actual or projected cost greater than $1,000,000 or that the board has identified as a large, high-risk information technology project under
sub. (2) (a) all of the following:
36.59(7)(a)
(a) Original and updated project cost projections.
36.59(7)(b)
(b) Original and updated completion dates for the project and any stage of the project.
36.59(7)(c)
(c) An explanation for any variation between the original and updated costs and completion dates under
pars. (a) and
(b).
36.59(7)(d)
(d) A copy of any contract entered into by the board for the project and not provided in a previous report.
36.59(7)(e)
(e) All sources of funding for the project.
36.59(7)(f)
(f) The amount of any funding provided for the project through a master lease under
s. 16.76 (4).
36.59(7)(g)
(g) Information about the status of the project, including any portion of the project that has been completed.
36.59(7)(h)
(h) Any other information about the project, or related information technology projects, requested by the joint committee on information policy and technology.
36.59(7m)
(7m) Information technology reports. The Board of Regents shall prepare and submit reports to the joint committee on information policy and technology upon request of the committee under
s. 13.58 (5) (b) 3.
36.59 Note
NOTE: Sub. (7m) is shown as renumbered from sub. (7), as affected by
2007 Wis. Act 20, s.
731m, by the legislative reference bureau under s. 13.92 (1) (bm) 2.
36.59(8)
(8) Computer services data collection. The Board of Regents shall collect and maintain data necessary to calculate numerical measures of the efficiency and effectiveness of the mainframe computer services provided by the board at the University of Wisconsin-Madison.
36.59 History
History: 2007 a. 20 ss.
731m,
731p,
736x; s. 13.92 (1) (bm) 2.
