69.20(3)(c)
(c) Notwithstanding
sub. (2), a local registrar may disclose information on a birth certificate or issue a copy of the certificate to a local health department, as defined in
s. 250.01 (4), for health or demographic research or a public health program if the local health department pays the copying costs and if the birth of the registrant occurred within the boundaries of the political subdivision served by the local health department or the registrant is a resident of the political subdivision. The local health department may not disclose any information from any copy which it receives under this paragraph to any person and shall destroy the copy no later than one year after receipt.
69.20(3)(d)
(d) Subject to
par. (f), the state or a local registrar may disclose information from the vital record of a specified registrant, except information under
sub. (2) (a), to a federal agency, to any agency of the government of this state or to any agency of a county, city, town or village if the agency requests the information for use in the conduct of its official duties.
69.20(3)(e)
(e) Public use indexes of certificates of birth, death, or divorce or annulment, or marriage documents that are filed in the system of vital statistics at the state or local level are accessible only by inspection at the office of the state registrar or of a local registrar and may not be copied or reproduced except as follows:
69.20(3)(e)1.a.a. Certificate of birth index information may be copied or reproduced for the public only after 100 years have elapsed from the year in which the birth occurred. No information in the index that has been impounded under
s. 69.15 may be released.
69.20(3)(e)1.b.
b. Subdivision 1. a. does not apply to certificate of birth indexes of events that occurred before October 1, 1907.
69.20(3)(e)2.
2. Indexes of certificates of death or divorce or annulment may be copied or reproduced for the public after 24 months have elapsed from the year in which the event occurred.
69.20(3)(e)3.
3. Beginning January 1, 2003, any information that is obtained from an index under
subd. 1. or
2. and that is released shall contain the following statement: "This information is not a legal vital record index. Inclusion of any information does not constitute legal verification of the fact of the event."
69.20(3)(f)
(f) The state or a local registrar may disclose a social security number on a vital record to the department of children and families or a county child support agency under
s. 59.53 (5) in response to a request under
s. 49.22 (2m).
69.20(4)
(4) Under procedures that are promulgated by rule, the state registrar and every local registrar shall protect vital records from mutilation, alteration, theft, or fraudulent use and shall protect the privacy rights of registrants and their families by strictly controlling direct access to any vital record filed or registered in paper form.
69.20 Cross-reference
Cross Reference: See also ch.
DHS 142, Wis. adm. code.
69.21
69.21
Copies of vital records. 69.21(1)(a)1.1. Except as provided under
subd. 2., the state registrar and any local registrar shall issue a certified copy of a vital record to any person if the person submits a request for a certified copy of a vital record of a specified registrant in writing to the registrar responsible for filing or registering the vital record and if the request is accompanied by the fee required under
s. 69.22.
69.21(1)(a)2.
2. The state registrar and any local registrar may not issue any certified copy under
subd. 1. of:
69.21(1)(a)2.a.
a. A vital record, if the event which is the subject of the vital record occurred after September 30, 1907, unless the requester is a person with a direct and tangible interest in the record or unless the registrar has received a court order directing issuance of the vital record.
69.21(1)(a)2.b.
b. Any information of the part of a certificate of birth, death, or divorce or annulment or a marriage document, the disclosure of which is limited under
s. 69.20 (2) (a) and
(c), unless the requester is the subject of the information or, for a decedent, unless the requester is specified in
s. 69.20 (2) (a) 2.
69.21(1)(a)2.c.
c. The birth certificate of a person if no surname has been entered on the birth certificate for the person under
s. 69.14 (1) (f).
69.21(1)(b)1.1. Any copy of a vital record certified under
par. (a) shall be on a form provided or approved by the state registrar and shall include the date of issuance, the name of the issuing officer, the issuing officer's signature or an authorized facsimile of his or her signature and the seal of the issuing officer. The certification shall be applied to the copy in a way that prevents its removal from the copy.
69.21(1)(b)2.
2. Any copy of a birth certificate issued under
par. (a) shall be in a long or short form, as specified by the person submitting the request under
par. (a). The long form shall include the name, sex, date and place of birth and parent's surnames of the registrant, the file date and the file number. The short form may not include any information about the parents of the registrant. The state registrar shall issue the short form for any registrant born of unmarried parents if the registrant's certificate was not prepared under
s. 69.15 (3) (b), unless the person requesting the copy requests the long form.
69.21(1)(b)3.
3. A local registrar may issue a copy of a birth or death certificate under
par. (a) through the state registrar's computer database if the event that is the subject of the birth or death occurred in the local registrar's registration district or if the registrant resided in the local registrar's registration district when the event occurred.
69.21(1)(b)4.
4. A copy of a death certificate issued under
par. (a) for a death that occurred before January 1, 2003, shall include the name, sex, date and place of death, age or birth date, cause and manner of death, and social security number, if any, of the decedent, and the file number and the file date of the certificate, except that a requester may, upon request, obtain a copy that does not include the cause of death.
69.21(1)(b)5.
5. A copy of a death certificate issued under
par. (a) for a death that occurs after December 31, 2002, shall be on a form that contains only fact-of-death information specified in
s. 69.18 (1m) (a), except that a requester may, upon request, obtain a form that contains extended fact-of-death information specified in
s. 69.18 (1m) (b).
69.21(1)(c)
(c) Any certified copy of a vital record or part of a vital record issued under this subsection shall be deemed the same as the original vital record and shall be prima facie evidence of any fact stated in the vital record, except that the evidentiary value of a vital record filed more than one year after the event which is the subject of the vital record occurred or of a vital record which has been amended shall be determined by the judicial or administrative agency or official before whom the vital record is offered as evidence.
69.21(2)(a)(a) The state registrar or local registrar shall issue an uncertified copy of the vital record of one or more registrants if the subject of the vital record is an event occurring after September 30, 1907. The requirements of
ss. 69.15 (6) (b) and
69.20 (3) (b) for disclosing information under
s. 69.20 (2) shall apply to issuance under this paragraph of any copy of a vital record containing such information.
69.21(2)(b)
(b) The state registrar and any local registrar shall issue an uncertified copy of the vital record of one or more registrants, whether specified or not, to any person if the subject of the vital record is an event occurring before October 1, 1907, and if the person submits a request for the copy in writing to the registrar responsible for filing or registering the vital record and if the request is accompanied by the fee required under
s. 69.22 (1) (b).
69.21(2)(c)
(c) Any uncertified copy issued under
par. (a) or
(b) shall have on its face a notice that it is uncertified.
69.21(2)(d)1.1. An uncertified photocopy of a vital record for an event occurring before October 1, 1907, other than a vital record held by the state registrar and any local registrar, is subject to this paragraph and may not be made available to the public in electronic format, but is not otherwise subject to the limitations of this section or the requirements of
s. 69.22.
69.21(2)(d)2.
2. An uncertified photocopy of a vital record described in
subd. 1. shall have on its face the following text: "UNCERTIFIED COPY. Not valid for identification purposes. It is illegal to make this document available to the public in electronic format.".
69.21(2)(d)3.
3. The holder of the vital record from which uncertified photocopies may be made and issued under this paragraph may establish fees for the photocopies.
69.21(3)
(3) Amendments. Any copy of a vital record issued under this section shall show all amendments or changes made on the record since it was filed, the date and authority of the amendment or change unless a certificate was issued for the registrant under
s. 69.14 (1) (h) or
69.15 (2),
(3) or
(4) (b).
69.21(4)(a)(a) Except as provided under
par. (b), if the state registrar or a local registrar determines that a vital record was registered through misrepresentation or fraud, he or she may not issue any copy of the vital record prior to a determination by a court of the actual facts of the event which is the subject of the record.
69.21(4)(b)
(b) A person with a direct and tangible interest in a vital record withheld by the state registrar under
par. (a) may petition the circuit court of the county in which the event which is the subject of the vital record is shown on the original record to have occurred. The petition shall be accompanied by a certified copy of the original vital record. In issuing the certified copy, the state registrar shall mark the copy to indicate that the copy is for use by the court in making its determination under this paragraph. If the court finds that the petitioner has proven that the information on the vital record is valid, the clerk of court shall report the court's determination to the state registrar on a form prescribed by the state registrar, who shall issue the certified copy.
69.21 Cross-reference
Cross Reference: See s.
889.18 for evidence of official records and s.
891.09 for evidence of vital statistics.
69.21 Annotation
A local registrar has no power to adopt procedures that are more stringent than those directed by the state registrar for issuing certified copies of a vital record under s. 69.21 (1).
80 Atty. Gen. 35.
69.22(1)(1) Except as provided in
sub. (6), the state registrar and any local registrar acting under this subchapter shall collect the following fees:
69.22(1)(a)
(a) Except as provided under
par. (c), $20 for issuing one certified copy of a vital record and $3 for any additional certified copy of the same vital record issued at the same time.
Effective date note
NOTE: Par. (a) is amended eff. 7-1-10 by
2007 Wis. Act 20 to read:
Effective date text
(a) Except as provided under par. (c), $7 for issuing one certified copy of a vital record and $3 for any additional certified copy of the same vital record issued at the same time.
69.22(1)(b)
(b) Except as provided under
par. (c), $20 for issuing an uncertified copy of a vital record issued under
s. 69.21 (2) (a) or
(b), $7 for verifying information about the event submitted by a requester without issuance of a copy, and $3 for any additional copy of the same vital record issued at the same time.
Effective date note
NOTE: Par. (b) is amended eff. 7-1-10 by
2007 Wis. Act 20 to read:
Effective date text
(b) Except as provided under par. (c), for issuing an uncertified copy of a vital record issued under s. 69.21 (2) (a) or (b), or for verifying information about the event submitted by a requester without issuance of a copy, $7, and $3 for any additional copy of the same vital record issued at the same time.
69.22(1)(c)
(c) Twenty dollars for issuing an uncertified copy of a birth certificate or a certified copy of a birth certificate, $7 of which shall be forwarded to the secretary of administration as provided in
sub. (1m) and credited to the appropriations under
s. 20.433 (1) (g) and
(h); and $3 for issuing any additional certified or uncertified copy of the same birth certificate issued at the same time.
Effective date note
NOTE: Par. (c) is amended eff. 7-1-10 by
2007 Wis. Act 20 to read:
Effective date text
(c) Twelve dollars for issuing an uncertified copy of a birth certificate or a certified copy of a birth certificate, $7 of which shall be forwarded to the secretary of administration as provided in sub. (1m) and credited to the appropriations under s. 20.433 (1) (g) and (h); and $3 for issuing any additional certified or uncertified copy of the same birth certificate issued at the same time.
69.22(1)(cm)
(cm) Ten dollars for issuing one certified copy of a certificate of birth resulting in stillbirth and $3 for any additional certified copy of the same certificate issued at the same time.
69.22(1)(d)
(d) In addition to other fees under this subchapter, $20 for expedited service in issuing a vital record.
Effective date note
NOTE: Par. (d) is amended eff. 7-1-10 by
2007 Wis. Act 20 to read:
Effective date text
(d) In addition to other fees under this subchapter, $10 for expedited service in issuing a vital record.
69.22(1m)
(1m) Except as provided in
sub. (1p), the state registrar and any local registrar acting under this subchapter shall, for each copy of a birth certificate for which a fee under
sub. (1) (c) is charged that is issued during a calendar quarter, forward to the secretary of administration for deposit in the appropriations under
s. 20.433 (1) (g) and
(h) the amounts specified in
sub. (1) (c) by the 15th day of the first month following the end of the calendar quarter.
Effective date note
NOTE: Sub. (1m) is amended eff. 7-1-10 by
2007 Wis. Act 20 to read:
Effective date text
(1m) The state registrar and any local registrar acting under this subchapter shall, for each copy of a birth certificate for which a fee under sub. (1) (c) is charged that is issued during a calendar quarter, forward to the secretary of administration for deposit in the appropriations under s. 20.433 (1) (g) and (h) the amounts specified in sub. (1) (c) by the 15th day of the first month following the end of the calendar quarter.
69.22(1p)
(1p) The state registrar and any local registrar acting under this subchapter shall forward to the secretary of administration for deposit in the appropriation account under
s. 20.435 (1) (gm) all of the following:
69.22(1p)(a)
(a) For any certified copy of a vital record that is issued before July 1, 2010, for which a fee of $20 under
sub. (1) (a) is charged, $13.
69.22(1p)(b)
(b) For any uncertified copy of a vital record that is issued before July 1, 2010, for which a fee of $20 under
sub. (1) (b) is charged, $13.
69.22(1p)(c)
(c) For any copy of a birth certificate that is issued before July 1, 2010, for which a fee of $20 under
sub. (1) (c) is charged, $8.
69.22(1p)(d)
(d) For expedited service in issuing a vital record before July 1, 2010, $10.
Effective date note
NOTE: Sub. (1p) is repealed eff. 7-1-10 by
2007 Wis. Act 20.
69.22(2)
(2) The state registrar and any local registrar may charge $7 for a search of vital records if the registrar finds no record. In addition to the $7, a registrar may charge a fee to cover the costs of a search of vital records if the requester provides no identifying information or identifying information which is imprecise or inadequate.
69.22(3)
(3) If a local registrar under
s. 69.11 (4) or
69.14 (2) (b) 6. completes the proper forms for the applicant and submits the forms and proofs to the office of the state registrar, the state registrar and the register of deeds shall receive equal amounts of the fee received for the action.
69.22(4)
(4) A local registrar in a registration district may set a reasonable fee to cover the costs of sending requests to local health departments under
s. 69.05 (3m).
69.22(5)
(5) The state registrar shall collect the following fees:
69.22(5)(b)2.
2. The filing of a birth certificate under
s. 69.14 (2) (b) 5. The fee under this subdivision includes the search for the birth certificate and the first copy of the certificate except that the state registrar shall add to the $20 fee, the $5 fee required under
sub. (1) (c).
69.22(5)(c)
(c) The state registrar may charge a reasonable fee to adequately cover the cost of specialized data collection and data production for research or administrative data requested under
s. 69.20.
69.22(6)
(6) The state registrar may charge a reasonable fee for providing searches of vital records and for providing copies of vital records to state agencies for program use. The register of deeds may provide free searches and free copies to agencies in his or her county at the direction of the county board.
69.23
69.23
Costs for collecting delinquent certificates. If the state registrar determines that it is not possible to obtain a vital record from a local registrar under this subchapter, the state registrar may obtain the vital record and charge the cost of obtaining the record to the registration district in which the record should have been filed. If the registration district receives from the state registrar an itemized statement of such costs filed with the clerk of the registration district, the registration district shall pay the costs to the state registrar.
69.23 History
History: 1985 a. 315.
69.24(1)(1) Any person who does any of the following is guilty of a Class I felony:
69.24(1)(a)
(a) Other than as authorized under
s. 69.21 (2) (d), prepares or issues any paper or film which purports to be, or carries the appearance of, an original or a copy of a vital record, certified or uncertified, except as provided under this subchapter or
s. 610.50 and except for any hospital which issues any written announcement of the birth of a person to the parents of the person if the announcement contains plain notice that the announcement is not for official use.
69.24(1)(am)
(am) Makes available to the public in electronic format an uncertified photocopy of a vital record for an event occurring before October 1, 1907, that is issued under
s. 69.21 (2) (d).
69.24(1)(b)
(b) Willfully and knowingly makes any false statement in a birth or death certificate under
s. 69.09,
69.10,
69.14 or
69.18, in an application for an amendment to a birth or death certificate under
s. 69.11 or
69.12 or in a request for a certified copy of a birth certificate under
s. 69.21.
69.24(1)(c)
(c) Willfully and knowingly supplies any false information with the intent that the information be used in the preparation of a birth or death certificate or the amendment of a birth or death certificate.
69.24(1)(d)
(d) Counterfeits or, without authorization, makes, alters or amends any birth or death certificate required by this subchapter or a certified copy of such certificate.
