16.972(2)(e)
(e) Provide technical services to agencies in making hardware acquisitions to be used for computer services.
16.972(2)(f)
(f) Acquire, operate, and maintain any information technology equipment or systems required by the department to carry out its functions, and provide information technology development and management services related to those information technology systems. The department may assess executive branch agencies, other than the board of regents of the University of Wisconsin System, for the costs of equipment or systems acquired, operated, maintained, or provided or services provided under this paragraph in accordance with a methodology determined by the department. The department may also charge any agency for such costs as a component of any services provided by the department to the agency.
16.972(2)(g)
(g) Assume direct responsibility for the planning and development of any information technology system in the executive branch of state government outside of the University of Wisconsin System that the department determines to be necessary to effectively develop or manage the system, with or without the consent of any affected executive branch agency. The department may charge any executive branch agency for the department's reasonable costs incurred in carrying out its functions under this paragraph on behalf of that agency.
16.972(2)(h)
(h) Establish master contracts for the purchase of materials, supplies, equipment, or contractual services relating to information technology or telecommunications for use by agencies, authorities, local governmental units, or entities in the private sector. The department may require any executive branch agency, other than the board of regents of the University of Wisconsin System, to make any purchases of materials, supplies, equipment, or contractual services relating to information technology or telecommunications that are included under the contract pursuant to the terms of the contract.
16.972(2)(i)
(i) Accept gifts, grants, and bequests, to be used for the purposes for which made, consistently with applicable laws.
16.972 History
History: 2001 a. 16 ss.
361 to
365,
1029; Stats. 2001 s. 22.05;
2003 a. 33 ss.
768 to
776; Stats. 2003 s. 16.972;
2005 a. 25;
2009 a. 302.
16.973
16.973
Duties of the department. The department shall:
16.973(1)
(1) Provide or contract with a public or private entity to provide computer services to agencies. The department may charge agencies for services provided to them under this subsection in accordance with a methodology determined by the department.
16.973(2)
(2) Promulgate methodologies for establishing all fees and charges established or assessed by the department under this subchapter.
16.973(3)
(3) Facilitate the implementation of statewide initiatives, including development and maintenance of policies and programs to protect the privacy of individuals who are the subjects of information contained in the databases of agencies, and of technical standards and sharing of applications among agencies and any participating local governmental units or entities in the private sector.
16.973(4)
(4) Ensure responsiveness to the needs of agencies for delivery of high-quality information technology processing services on an efficient and economical basis, while not unduly affecting the privacy of individuals who are the subjects of the information being processed by the department.
16.973(5)
(5) Utilize all feasible technical means to ensure the security of all information submitted to the department for processing by agencies, local governmental units and entities in the private sector.
16.973(6)
(6) With the advice of the government accountability board, adopt and enforce standards of ethical conduct applicable to its paid consultants which are similar to the standards prescribed in
subch. III of ch. 19, except that the department shall not require its paid consultants to file statements of economic interests.
16.973(7)
(7) Prescribe and revise as necessary performance measures to ensure financial controls and accountability, optimal personnel utilization, and customer satisfaction for all information technology functions in the executive branch outside of the University of Wisconsin System and annually, no later than March 31, report to the joint committee on information policy and technology and the board concerning the performance measures utilized by the department and the actual performance of the department and the executive branch agencies measured against the performance measures then in effect.
16.973(8)
(8) Offer the opportunity to local governmental units to voluntarily obtain computer or supercomputer services from the department when those services are provided under
s. 16.972 (2) (b) or
(c), and to voluntarily participate in any master contract established by the department under
s. 16.972 (2) (h) or in the use of any informational system or device provided by the department under 16.974 (3).
16.973(9)
(9) In consultation with the department of veterans affairs, administer a program to increase outreach to veterans regarding veterans services and benefits, and to provide training to employees of the department of veterans affairs and county veterans service officers.
16.973(10)(a)
(a) A definition of and methodology for identifying large, high-risk information technology projects.
16.973(10)(b)
(b) Standardized, quantifiable project performance measures for evaluating large, high-risk information technology projects.
16.973(10)(c)
(c) Policies and procedures for routine monitoring of large, high-risk information technology projects.
16.973(10)(d)
(d) A formal process for modifying information technology project specifications when necessary to address changes in program requirements.
16.973(10)(e)
(e) Requirements for reporting changes in estimates of cost or completion date to the department and the joint committee on information policy and technology.
16.973(10)(f)
(f) Methods for discontinuing projects or modifying projects that are failing to meet performance measures in such a way to correct the performance problems.
16.973(10)(g)
(g) Policies and procedures for the use of master leases under
s. 16.76 (4) to finance new large, high-risk information technology system costs and maintain current large, high-risk information technology systems.
16.973(10)(h)
(h) A standardized progress point in the execution of large, high-risk information technology projects at which time the estimated costs and date of completion of the project is reported to the department and the joint committee on information policy and technology.
16.973(11)(a)
(a) A requirement that each executive branch agency review commercially available information technology products prior to initiating work on a customized information technology development project to determine whether any commercially available product could meet the information technology needs of the agency.
16.973(11)(b)
(b) Procedures and criteria to determine when a commercially available information technology product must be used and when an executive branch agency may consider the modification or creation of a customized information technology product.
16.973(11)(c)
(c) A requirement that each executive branch agency submit for approval by the department and prior to initiating work on a customized information technology product a justification for the modification or creation by the agency of a customized information technology product.
16.973(12)(b)
(b) Annually, no later than October 1, submit to the governor and the members of the joint committee on information policy and technology a report documenting the use by each executive branch agency, other than the Board of Regents of the University of Wisconsin System, of master leases to fund information technology projects in the previous fiscal year. The report shall contain all of the following information:
16.973(12)(b)1.
1. The total amount paid under master leases towards information technology projects in the previous fiscal year.
16.973(12)(b)2.
2. The master lease payment amounts approved to be applied to information technology projects in future years.
16.973(12)(b)3.
3. The total amount paid by each executive branch agency on each information technology project for which debt is outstanding, as compared to the total financing amount originally approved for that information technology project.
16.973(12)(b)4.
4. A summary of repayments made towards any master lease in the previous fiscal year.
16.973(13)(a)(a) Except as provided in
par. (b), include in each contract with a vendor of information technology that involves a large, high-risk information technology project under
sub. (10) or that has a projected cost greater than $1,000,000, and require each executive branch agency authorized under
s. 16.71 (1m) to enter into a contract for materials, supplies, equipment, or contractual services relating to information technology to include in each contract with a vendor of information technology that involves a large, high-risk information technology project under
sub. (10) or that has a projected cost greater than $1,000,000 a stipulation requiring the vendor to submit to the department for approval any order or amendment that would change the scope of the contract and have the effect of increasing the contract price. The stipulation shall authorize the department to review the original contract and the order or amendment to determine all of the following and, if necessary, to negotiate with the vendor regarding any change to the original contract price:
16.973(13)(a)1.
1. Whether the work proposed in the order or amendment is within the scope of the original contract.
16.973(13)(a)2.
2. Whether the work proposed in the order or amendment is necessary.
16.973(13)(b)
(b) The department or an executive branch agency may exclude from a contract described in
par. (a) the stipulation required under
par. (a) if all of the following conditions are satisfied:
16.973(13)(b)1.
1. Including such a stipulation would negatively impact contract negotiations or significantly reduce the number of bidders on the contract.
16.973(13)(b)2.
2. If the exclusion is sought by an executive branch agency, that agency submits to the department a plain-language explanation of the reasons the stipulation was excluded and the alternative provisions the executive branch agency will include in the contract to ensure that the contract will be completed on time and within the contract budget.
16.973(13)(b)3.
3. If the exclusion is sought by the department, the department prepares a plain-language explanation of the reasons the stipulation was excluded and the alternative provisions the department will include in the contract to ensure that the contract will be completed on time and within the contract budget.
16.973(13)(b)4.
4. The department submits for approval by the joint committee on information policy and technology any explanation and alternative contract provisions required under
subd. 2. or
3. If, within 14 working days after the date that the department submits any explanation and alternative contract provisions required under this subdivision, the joint committee on information policy and technology does not contact the department, the explanation and alternative contract provisions shall be deemed approved.
16.973(14)(a)(a) Require each executive branch agency, other than the Board of Regents of the University of Wisconsin system, that has entered into an open-ended contract for the development of information technology to submit to the department quarterly reports documenting the amount expended on the information technology development project. In this subsection, "open-ended contract" means a contract for information technology that includes one or both of the following:
16.973(14)(a)1.
1. Stipulations that provide that the contract vendor will deliver information technology products or services but that do not specify a maximum payment amount.
16.973(14)(a)2.
2. Stipulations that provide that the contract vendor shall be paid an hourly wage but that do not set a maximum limit on the number of hours required to complete the information technology project.
16.973(14)(b)
(b) Compile and annually submit to the joint committee on information technology the reports required under
par. (a).
16.973(16)
(16) No later than March 1 and September 1 of each year, submit to the joint committee on information policy and technology a report that documents for each executive branch agency information technology project with an actual or projected cost greater than $1,000,000 or that the department of administration has identified as a large, high-risk information technology project under
sub. (10) (a) all of the following:
16.973(16)(b)
(b) Original and updated completion dates for the project and any stage of the project.
16.973(16)(c)
(c) An explanation for any variation between the original and updated costs and completion dates under
pars. (a) and
(b).
16.973(16)(d)
(d) A copy of any contract entered into by the department for the project and not provided in a previous report.
16.973(16)(f)
(f) The amount of any funding provided for the project through a master lease under
s. 16.76 (4).
16.973(16)(g)
(g) Information about the status of the project, including any portion of the project that has been completed.
16.973(16)(h)
(h) Any other information about the project, or related information technology projects, requested by the joint committee on information policy and technology.
16.973 History
History: 2001 a. 16 ss.
367 to
369,
1030 to
1030m;
2003 a. 33 ss.
777 to
781; Stats. 2003 s. 16.973;
2007 a. 1,
20.
16.974
16.974
Powers of the department. The department may:
16.974(1)
(1) Establish and collect assessments and charges for all authorized services provided by the department, subject to applicable agreements under
sub. (2).
16.974(2)
(2) Subject to
s. 16.972 (2) (b), enter into and enforce an agreement with any agency, any authority, any unit of the federal government, any local governmental unit, any entity in the private sector, or any tribal school, as defined in
s. 115.001 (15m), to provide services authorized to be provided by the department to that agency, authority, unit, entity, or tribal school at a cost specified in the agreement.
16.974(3)
(3) Develop or operate and maintain any system or device facilitating Internet or telephone access to information about programs of agencies, authorities, local governmental units, entities in the private sector, or any tribal schools, as defined in
s. 115.001 (15m), or otherwise permitting the transaction of business by agencies, authorities, local governmental units, entities in the private sector, or tribal schools by means of electronic communication. The department may assess executive branch agencies, other than the board of regents of the University of Wisconsin System, for the costs of systems or devices relating to information technology or telecommunications that are developed, operated, or maintained under this subsection in accordance with a methodology determined by the department. The department may also charge any agency, authority, local governmental unit, entity in the private sector, or tribal school for such costs as a component of any services provided by the department to that agency, authority, local governmental unit, entity, or tribal school.
16.974(4)
(4) Provide services authorized under
sub. (3) to hospitals, as defined in
s. 50.33 (2).
Subsection (1) applies to the services provided under this subsection.
16.974(5)
(5) Review and approve, approve with modifications, or disapprove any proposed contract for the purchase of materials, supplies, equipment, or contractual services relating to information technology or telecommunications by an executive branch agency, other than the board of regents of the University of Wisconsin System.
16.974 History
History: 2001 a. 16;
2003 a. 33 ss.
782 to
785c; Stats. 2003 s. 16.974;
2009 a. 302;
2011 a. 32.
16.975
16.975
Access to information. The department shall withhold from access under
s. 19.35 (1) all information submitted to the department by agencies, authorities, units of the federal government, local governmental units or entities in the private sector for the purpose of processing. The department may not process such information without the consent of the agency, authority, unit or other entity which submitted the information and may not withhold such information from the agency, authority, unit or other entity or from any other person authorized by the agency, authority, unit or entity to have access to the information. The agency, authority, unit or other entity submitting the information remains the custodian of the information while it is in the custody of the department and access to such information by that agency, authority, unit or entity or any other person shall be determined by that agency, authority, unit or other entity and in accordance with law.
16.975 History
History: 1991 a. 39;
1995 a. 27;
2001 a. 16 s.
372; Stats. 2001 s. 22.11;
2003 a. 33 s.
786; Stats. 2003 s. 16.975.
16.976
16.976
Strategic plans for executive branch agencies. 16.976(1)(1) As a part of each proposed strategic plan submitted under
s. 16.971 (2) (L), the department shall require each executive branch agency to address the business needs of the agency and to identify all proposed information technology development projects that serve those business needs, the priority for undertaking such projects, and the justification for each project, including the anticipated benefits of the project. Each proposed plan shall identify any changes in the functioning of the agency under the plan. In each even-numbered year, the plan shall include identification of any information technology development project that the agency plans to include in its biennial budget request under
s. 16.42 (1).
16.976(2)
(2) Each proposed strategic plan shall separately identify the initiatives that the executive branch agency plans to undertake from resources available to the agency at the time that the plan is submitted and initiatives that the agency proposes to undertake that would require additional resources.
16.976(3)
(3) Following receipt of a proposed strategic plan from an executive branch agency, the department shall, before June 1, notify the agency of any concerns that the department may have regarding the plan and provide the agency with its recommendations regarding the proposed plan. The department may also submit any concerns or recommendations regarding any proposed plan to the board for its consideration. The board shall then consider the proposed plan and provide the department with its recommendations regarding the plan. The executive branch agency may submit modifications to its proposed plan in response to any recommendations.
16.976(4)
(4) Before June 15, the department shall consider any recommendations provided by the board under
sub. (3) and shall then approve or disapprove the proposed plan in whole or in part.
16.976(5)
(5) No executive branch agency, other than the board of regents of the University of Wisconsin System, may implement a new or revised information technology development project authorized under a strategic plan until the implementation is approved by the department in accordance with procedures prescribed by the department.
16.976(6)
(6) The department shall consult with the joint committee on information policy and technology in providing guidance for planning by executive branch agencies.
16.976 History
History: 2001 a. 16;
2003 a. 33 ss.
787 to
791; Stats. 2003 s. 16.976.
16.977
16.977
Information technology portfolio management. With the assistance of executive branch agencies and the advice of the board, the department shall manage the information technology portfolio of state government in accordance with a management structure that includes all of the following:
16.977(1)
(1) Criteria for selection of information technology assets to be managed.
16.977(2)
(2) Methods for monitoring and controlling information technology development projects and assets.
16.977(3)
(3) Methods to evaluate the progress of information technology development projects and the effectiveness of information technology systems, including performance measurements for the information technology portfolio.
16.977 History
History: 2001 a. 16;
2003 a. 33 ss.
792,
793; Stats. 2003 s. 16.977.
16.978
16.978
Information technology management board. 16.978(1)(1) The board shall provide the department with its recommendations concerning any elements of the strategic plan of an executive branch agency that are referred to the board under
s. 16.976 (3).
16.978(2)
(2) The board may advise the department with respect to management of the information technology portfolio of state government under
s. 16.977.
16.978(3)
(3) The board may, upon petition of an executive branch agency, review any decision of the department under this subchapter affecting that agency. Upon review, the board may affirm, modify, or set aside the decision. If the board modifies or sets aside the decision of the department, the decision of the board stands as the decision of the department and the decision is not subject to further review or appeal.
16.978(4)
(4) The board may monitor progress in attaining goals for information technology and telecommunications development set by the department or executive branch agencies, other than the board of regents of the University of Wisconsin System, and may make recommendations to the department or agencies concerning appropriate means of attaining those goals.
16.978 History
History: 2001 a. 16;
2003 a. 33 ss.
794,
795; Stats. 2003 s. 16.978.
16.9785
16.9785
Purchases of computers by teachers. The department shall negotiate with private vendors to facilitate the purchase of computers and other educational technology, as defined in
s. 24.60 (1r), by public, private, and tribal elementary and secondary school teachers for their private use. The department shall attempt to make available types of computers and other educational technology under this section that will encourage and assist teachers in becoming knowledgeable about the technology and its uses and potential uses in education.
