¶ 9. In late 2005, following an inquiry from Dane County, you asked my predecessor whether juvenile records could be electronically shared with attorneys in the office of the Dane County Corporation Counsel who were handling juvenile cases. You cited a 2004 study by a CCAP Steering Committee that concluded that corporation counsel must be denied general access to CHIPS, TPR, and other juvenile cases because there was no method by which the WCCA could permit corporation counsel access only to their cases and not to cases that were privately filed and involved private attorneys. In March 2006, AAG Lee concurred in the conclusion of the steering committee.
ANALYSIS
¶ 10. You now renew the question whether corporation counsel are entitled to unrestricted access to WCCA juvenile case records either because they are counsel for most of the CHIPS cases, or because, in TPR cases, they are entitled to access by virtue of Wis. Stat. § 48.417(1) and (2). In my opinion, the answer is “no.” This is because corporation counsel still will have access to juvenile records in privately-filed cases in which the public is not a party. Wisconsin Stat. § 48.417(1) and (2) recognize that corporation counsel may be required to join in some, but not all, privately filed TPR cases. Consistent with prior correspondence issued by Department of Justice Assistant Attorneys General, it is my opinion that the statutes and relevant court decisions mandate the conclusion that corporation counsel may not have electronic access to CHIPS cases or to TPR cases unless and until WCCA is programmed in such a way as to limit access to privately filed cases in which corporation counsel are not involved. Permitting corporation counsel to access WCCA juvenile court files that they should not access would violate the statutory limitation that only information necessary to meet a specific need may be disclosed, on a case-by-case basis. See Wis. Stat. §§ 48.396(5)(d) and 938.396(1j)(d). Upon request of any other court assigned to exercise jurisdiction under this chapter and ch. 938, a district attorney or corporation counsel to review court records for the purpose of any proceeding in that other court, the court shall open for inspection by any authorized representative of the requester the records of the court relating to any child who has been the subject of a proceeding under this chapter. ¶ 12. The Legislative Reference Bureau (“LRB”) analysis of 1997 Assembly Bill 410, which was enacted as 1997 Wisconsin Act 205, stated in pertinent part:
[U]nder current law, subject to certain exceptions, the records of the juvenile court may not be open to inspection and their contents may not be disclosed except by order of the juvenile court.
This bill requires a juvenile court to open for inspection the records of the juvenile . . . who has been the subject of a proceeding in the juvenile court as follows:
. . . .
2. Upon request of any other juvenile court, a district attorney or corporation counsel to review that juvenile court’s records for the purpose of any proceeding in the other juvenile court.
¶ 13. As originally enacted, therefore, courts were required to give corporation counsel access to the records of the juvenile court relating to any child who had been the subject of a proceeding in that court under Wis. Stat. ch. 48, but only upon request and only for the purpose of a proceeding in another court. Upon request of any other court assigned to exercise jurisdiction under this chapter and ch. 938, any municipal court exercising jurisdiction under s. 938.17(2), or a district attorney or, corporation counsel, or city, village, or town attorney to review court records for the purpose of any proceeding in that other court or upon request of the attorney or guardian ad litem for a party to a proceeding in that court to review court records for the purpose of that proceeding, the court shall open for inspection by any authorized representative of the requester the records of the court relating to any child who has been the subject of a proceeding under this chapter. (Strike-through and underlining in original).
¶ 15. The LRB analysis of 2003 Assembly Bill 62, which was enacted as 2003 Wisconsin Act 82, stated in pertinent part:
This bill requires a municipal court to open its records of a juvenile for inspection by . . . any juvenile court, municipal court, district attorney, [or] corporation counsel . . . or attorney or guardian ad litem for a party for purposes of proceedings in that juvenile court or municipal court . . . . The bill also requires a juvenile court to open its records of a juvenile for inspection by a municipal court, city, village, or town attorney . . . or guardian ad litem for a party for purposes of proceedings in that municipal court.
¶ 16. Although the amendment deleted the word “other” from the phrase “other court” in the statute, the meaning did not change. Even under the amended statute, while corporation counsel must be given access to the records of the juvenile court relating to any child who had been the subject of a proceeding in that court under Wis. Stat. ch. 48, such access need be given only upon request and only for the purpose of a proceeding in another court. The statute does not require that a corporation counsel be given access to a juvenile court’s records for purposes of a proceeding in that same juvenile court. Further, the statutory language providing for inspection of the juvenile court’s records “relating to any child who has been the subject of a proceeding under [ch. 48]” is subject to a reasonable, limiting interpretation, in view of Wis. Stat. § 48.396(2)(a), to records relating to a child which are relevant to a specific proceeding in the other court. CONCLUSION
¶ 17. In conclusion, consistent with the advice that my office has offered previously, it is my opinion that corporation counsel may not have access to juvenile cases through the WCCA until such time as the WCCA can be programmed to provide for access only to individual files where access is permitted under Wis. Stat. § 48.396. Although allowing corporation counsel access to electronic CHIPS and TPR files likely would improve the effective and efficient performance of their duties, and while I have faith that corporation counsel could be trusted to limit their review of WCCA records only to cases in which they represent the public interest, the statutes cannot be interpreted to provide unlimited access to WCCA juvenile records where the general rule is confidentiality and where disclosure is the exception granted only after a factspecific, casebycase analysis. See Herget, 84 Wis. 2d at 450-51. I encourage you to pursue the appropriate programming changes in WCCA necessary to permit corporation counsel to access juvenile court records consistent with the statutory limitations. Sincerely,
J.B. VAN HOLLEN
Attorney General
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