(6)
“Electronic format" includes information created, generated, transmitted or stored in digital form or analog form.
(7)
“Information system" means a system for generating, sending, receiving, storing or otherwise processing data.
(8)
“Legible" means the quality of the letters, numbers or symbols can be positively and quickly identified to the exclusion of all other letters, numbers or symbols when displayed on a retrieval device or retrieved by device or reproduced on paper.
(9)
“Life cycle" means all phases of a record's existence: design, creation, active use, preservation and management through to disposition. As used here, the term “disposition" includes permanent preservation as well as designation for destruction.
(10)
“Meaning" means a record carries its original content, context and structure throughout its life.
(11)
“Public Record" has the meaning given in s.16.61(2)(b), Stats.
(12)
“Readable" means the quality of a group of letters, numbers or symbols is recognized as words, complete numbers or distinct symbols.
(13)
“Reliable" means the electronic record produced correctly reflects the initial record each time the system is requested to produce that record.
(14)
“Structure" means the appearance or arrangement of the information in the record. It can include, but is not limited to, such elements as heading, body and form.
Adm 12.05 General Provisions. State and local agencies maintaining public records in electronic format shall do all the following:
(1)
Comply with the appropriate legal and administrative requirements for record keeping.
(2)
Ensure that electronic records are accessible, accurate, authentic, reliable, legible, and readable throughout the record life cycle.
(3)
Document policies, assign responsibilities, and develop appropriate formal mechanisms for creating and maintaining public records throughout the record life cycle.
(4)
Assure confidentiality or restricted access to records or records series maintained in electronic format limits access to those persons authorized by law, administrative rule or established agency policy.
Adm 12.06 Records and Information Systems Provisions. State and local agencies maintaining any public records exclusively in electronic format shall do all the following for those records:
(1)
Develop information systems that accurately reproduce the records they create and maintain.
(2)
Identify and document records created by information systems.
(3)
Document authorization for the creation and modification of electronic records and, where required, ensure that only authorized persons create or modify the records.
(4)
Design and maintain information systems so that these systems can provide the official record copy for those business functions accomplished by the system.
(5)
Develop and maintain information systems that maintain accurate links to transactions supporting the records created where these links are essential to the meaning of the record.
(6)
Ensure that information systems used to maintain public records under this section shall be able to:
(a)
Produce electronic records that continue to reflect their meaning throughout the records' life cycle.
(b)
Delete electronic records created.
(c)
Export records to other systems without loss of information.
(d)
Output record content, structure and context.
(e)
Allow records to be masked to exclude confidential or exempt information.
Notice of Hearings
Agriculture, Trade & Consumer
Protection
▶ Reprinted from Mid-February, 2000 Wis. Adm. Register.
The State of Wisconsin Department of Agriculture, Trade and Consumer Protection announces that it will hold public hearings on a proposed department rule related to numerous changes to DATCP's current animal health rules and livestock market operators, livestock dealer and livestock trucker rules under ch. ATCP 10 to 12, Wis. Adm. Code. The hearings will be held at the times and places shown below. The public is invited to attend the hearings and make comments on the proposed rule. You do not need to attend the public hearings to officially comment on the proposed rules. You can submit written comments to the department. Following the public hearing, the hearing record will remain open until March 23, 2000 for written comments. Send comments to:
Dr. Bob Ehlenfeldt
Dept. of Agriculture, Trade &
Consumer Protection
Division of Animal Health
PO Box 8911
Madison, WI 53708-8911
To request a copy of the proposed rules, call 608-224-4880 and leave your name and address or write to the above address.
An interpreter for the hearing impaired will be available on request for these hearings. Please make reservations for a hearing interpreter by February 28, 2000, either by writing to the above address or by calling 608-224-4880. TTY users call 608-224-5058.
Hearing Information
Three hearings are scheduled; they are all handicapped accessible:
Tuesday Department of Agriculture,
March 7, 2000 Trade & Consumer Protection
commencing at 5:30 p.m. Board Room
2811 Agriculture Drive
Madison, WI
Wednesday Brown County Library
March 8, 2000 515 Pine Street
commencing at 5:30 p.m. Green Bay, WI
Thursday Department of Agriculture,
March 9, 2000 Trade & Consumer Protection
commencing at 5:30 p.m. 3610 Oakwood Hills Parkway
Eau Claire, WI
Analysis Prepared by the Department of Agriculture, Trade and Consumer Protection
Statutory authority: ss. 93.06(7), 93.07(1) and (10),
95.19(3), 95.23(3), 95.27(8), 95.55(3), 95.68(8),
95.69(8), 95.71(8), 95.715(2)(b) and (d)
Statutes interpreted: ss. 95.21, 95.25, 95.26, 95.27,
95.31, 95.35, 95.42, 95.43, 95.45, 95.46, 95.48,
95.49, 95.68, 95.69, 95.71, 95.715
The Wisconsin department of agriculture, trade and consumer protection (DATCP) administers programs to protect the health of livestock and domestic animals in this state. This rule makes numerous changes to DATCP's current animal health rules under ch. ATCP 10 to 12, Wis. Adm. Code. Among other things, this rule:
•
Clarifies current animal import permit requirements, and authorizes the state veterinarian to impose new import requirements in response to disease risks. If the new import requirements have general application, the department will also adopt the requirements by rule.
•
Requires state certification of veterinarians who perform official disease eradication and control functions in this state under Wisconsin animal health programs. A federally accredited veterinarian is automatically certified, but DATCP may suspend or revoke the state certification for cause.
•
Expands the current list of “reportable diseases" but simplifies reporting methods.
•
Clarifies that DATCP's animal health rules apply to government agencies as well as private individuals and businesses.
•
Extends, from 2 years to 5 years, the time period for which animal health records must be kept.
•
Incorporates federal standards by reference under several state disease control programs, including brucellosis in cattle, cervids and swine, tuberculosis in cattle and cervids; and pseudorabies in swine. This rule incorporates the federal standards in place of current state standards.
•
Authorizes DATCP to issue a temporary “animal hold order" pending investigation to determine whether animals are diseased or illegally imported.
•
Requires exhibitors at fairs and exhibitions to give copies of required animal health papers to the show chairman or show veterinarian. The show sponsor must keep the records for at least 5 years.
•
Modifies livestock market requirements, including license application requirements.
•
Eliminates the requirement for livestock market operators, dealers and truckers to provide vehicle identification numbers or serial numbers when registering livestock vehicles with DATCP.
•
Eliminates obsolete disease control programs for anaplasmosis and mastitis.
•
Modifies current import and testing requirements related to swine pseudorabies.
•
Modifies current import and EIA testing requirements for horses, and modifies current rules related to equine markets, shows and quarantine stations.
•
Modifies current disease control programs related to cervids, and creates a brucellosis control program for cervids.
•
Modifies current rules related to goats, sheep, llamas, ratites and mink.
General Provisions
Import Restrictions
Under current rules, persons importing animals to this state must comply with certain disease certification and testing requirements. Persons importing some types of animals must obtain an import permit from DATCP. The state veterinarian may issue a special import permit waiving normal import requirements, if special circumstances warrant the permit.
This rule retains most pre-import disease certification and testing requirements and the state veterinarian's authority to issue a written permit waiving normal import requirements. DATCP must keep a record of every permit issued.
The state veterinarian may issue a verbal or written directive requiring a person to comply with additional import requirements necessary to prevent the spread of disease. Any person who receives notice of additional import requirements is prohibited from importing animals in violation of those requirements.
Wisconsin Certified Veterinarians
The United States department of agriculture (USDA) currently accredits private veterinarians to perform key functions under federal disease eradication and control programs. For example, accredited veterinarians issue interstate health certificates, assign official livestock identifications, administer official diagnostic tests, administer controlled vaccines and supervise the disposition of disease reactors. USDA may suspend or revoke the accreditation of a veterinarian who violates federal rules.
DATCP relies on federally accredited veterinarians to perform similar functions under state programs (such as the state's brucellosis, tuberculosis and pseudorabies control programs) for which federal counterpart programs exist. But Wisconsin has also established programs related to diseases (such as fish diseases and Johne's disease in cattle) for which there are no federal counterpart programs. If a federally accredited veterinarian violates state rules related to these programs (but violates no federal rules), there is no basis for USDA to suspend or revoke the veterinarian's federal accreditation.
Under this rule, a veterinarian must be a Wisconsin certified veterinarian to perform official disease eradication and control functions in this state. A federally accredited veterinarian who is licensed to practice in Wisconsin is automatically certified. A veterinarian loses this state certification if any of the following occurs:
•
The state veterinary examining board suspends or revokes the veterinarian's license to practice in this state.
