AB303: Bill Text

Currently, health care records needed for a legal proceeding are subject to subpoena only under limited circumstances. One of the circumstances is when a health care provider refuses to provide a record within 2 business days in response to a "properly authorized request" of an attorney. This bill defines what the term "properly authorized request" means, to include a statement of informed consent by the patient and the identity of the judicial or administrative proceeding where the record is needed.

Finally, this bill defines the term "record" for purposes related to health care records, mental health records and pupil records. Under the bill, a record is any material in which written, drawn, printed, spoken, visual or electromagnetic information is recorded or preserved.

For further information see the state and local fiscal estimate, which will be printed as an appendix to this bill.

The people of the state of Wisconsin, represented in senate and assembly, do enact as follows:

AB303, s. 1 Section 1. 51.30 (1) (a) of the statutes is renumbered 51.30 (1) (am).

AB303, s. 2 Section 2. 51.30 (1) (ag) of the statutes is created to read:

AB303,3,6 51.30 (1) (ag) "Record" means any material in which written, drawn, printed, spoken, visual or electromagnetic information is recorded or preserved, regardless of physical form or characteristics, including handwritten, typed or printed pages, charts, photographs, films, recordings, tapes, computer printouts and optical disks.

AB303, s. 3 Section 3. 118.125 (1) (e) of the statutes is created to read:

AB303,3,11 118.125 (1) (e) "Record" means any material in which written, drawn, printed, spoken, visual or electromagnetic information is recorded or preserved, regardless of physical form or characteristics, including handwritten, typed or printed pages, charts, photographs, films, recordings, tapes, computer printouts and optical disks.

AB303, s. 4 Section 4. 146.81 (2) (i) of the statutes is created to read:

AB303,3,14 146.81 (2) (i) A statement that the consent applies to information entered into the patient health care records on or before one of the following dates:

AB303,3,15 1. The date on which the consent is signed under par. (g).

AB303,3,16 2. The date of the disclosure to a person specified in par. (e).

AB303, s. 5 Section 5. 146.81 (6) of the statutes is created to read:

AB303,3,21 146.81 (6) "Record" means any material in which written, drawn, printed, spoken, visual or electromagnetic information is recorded or preserved, regardless of physical form or characteristics, including handwritten, typed or printed pages, charts, photographs, films, recordings, tapes, computer printouts and optical disks.

AB303, s. 6 Section 6. 146.82 (2) (a) 10. of the statutes is amended to read:

AB303,4,6 146.82 (2) (a) 10. To persons as provided under s. 655.17 (7) (b), as created by 1985 Wisconsin Act 29 655.465 (1), if the patient files a submission of controversy under s. 655.04 (1), 1983 stats., on or after July 20, 1985 and before June 14, 1986, for the purposes of s. 655.17 (7) (b), as created by 1985 Wisconsin Act 29 request for mediation under s. 655.44 or 655.445.

AB303, s. 7 Section 7. 146.82 (2) (b) of the statutes is renumbered 146.82 (2) (b) 1. and amended to read:

AB303,4,12 146.82 (2) (b) 1. Unless Except as provided under subd. 2., or unless authorized by a court of record, the recipient of any information under par. (a) shall keep the information confidential and may not disclose identifying information about the patient whose patient health care records are released.

AB303, s. 8 Section 8. 146.82 (2) (b) 2. of the statutes is created to read:

AB303,4,19 146.82 (2) (b) 2. The recipient of any information under par. (a) shall release a copy of the information to the patient who is the subject of the records, or to a person authorized by the patient, if the patient or person authorized by the patient submits a statement of informed consent to the recipient requesting the release. The recipient may charge a reasonable fee for providing the copy of the information under this subdivision.

AB303, s. 9 Section 9. 146.82 (2) (d) of the statutes is renumbered 146.82 (2) (d) (intro.) and amended to read:

AB303,5,2 146.82 (2) (d) (intro.) For each release of patient health care records under this subsection by a health care provider, the health care provider shall record the name of the person or agency to which the records were released, the date and time of the release and the identification of the records released. This paragraph does not apply to the release of patient health care records to any of the following persons:

AB303, s. 10 Section 10. 146.82 (2) (d) 1. and 2. of the statutes are created to read:

AB303,5,4 146.82 (2) (d) 1. An employe of the health care provider.

AB303,5,6 2. A person designated by the health care provider to perform a function of the health care provider.

AB303, s. 11 Section 11. 146.82 (2) (e) of the statutes is created to read:

AB303,5,13 146.82 (2) (e) 1. For each release of patient health care records under this subsection by a records custodian who is not a health care provider, the records custodian shall record the name of the person or agency to which the records were released, the date and time of the release and the identification of the records released. This subdivision does not apply to the release of patient health care to any of the following persons:

AB303,5,14 a. An employe of the records custodian.

AB303,5,16 b. A person designated by the records custodian to perform a function of the records custodian.

AB303,5,19 2. A records custodian shall maintain the information recorded under subd. 1. for as long as the records custodian maintains the patient health care records that pertain to the recorded information.

AB303,5,22 3. Any patient, or person authorized by the patient, may inspect the information recorded under subd. 1. pertaining to that patient at any time during regular business hours, upon reasonable notice.

AB303, s. 12 Section 12. 146.82 (2) (f) of the statutes is created to read:

AB303,5,25 146.82 (2) (f) A health care provider may charge a reasonable fee for a copy of patient health care records released under this subsection.

AB303, s. 13 Section 13. 146.825 of the statutes is created to read:

AB303,6,6 146.825 Correction of patient health care records. (1) A patient or a person authorized by the patient may challenge the accuracy, completeness, timeliness or relevance of factual information in his or her patient health care record and request in writing that the health care provider who prepared the record correct the challenged information.

AB303,6,10 (2) A request properly made under sub. (1) shall be granted or denied within 30 days by the health care provider. If the request is denied in whole or in part, the health care provider shall provide the requester with a written explanation of why the request was denied.

AB303,6,18 (3) If a request under sub. (1) is denied in whole or in part, the requester may appeal the denial to the medical examining board within 60 days of the denial. The medical examining board shall notify the health care provider of the appeal and shall obtain such information as is appropriate concerning the appeal. The medical examining board may require the health care provider to revise the patient health care record if the medical examining board determines that it is appropriate to do so. The revised patient health care record shall replace the original health care record, which shall be destroyed.

AB303,6,23 (4) A person whose request is denied under sub. (2) shall be allowed to insert into the patient health care record a statement challenging the accuracy, completeness, timeliness or relevance of factual information in his or her patient health care record. The statement shall become a part of the record and shall be released whenever the patient health care record is released.

AB303, s. 14 Section 14. 252.15 (5) (a) 14m. of the statutes is created to read:

AB303,7,2 252.15 (5) (a) 14m. If the individual is deceased, to any person by any of the following:

AB303,7,5 a. A parent, guardian or legal custodian the individual if the individual is a minor child or the person vested with supervision of the child under s. 938.183 or 938.34 (4d), (4h), (4m) or (4n).

AB303,7,7 b. The guardian of the individual if the individual was adjudged incompetent, as defined in s. 880.01 (4).

AB303,7,9 c. The spouse of the individual, or, if no spouse survives the individual, an adult member of the individual's immediate family, as defined in s. 632.895 (1) (d).

AB303,7,10 d. The personal representative of the individual.

AB303,7,14 e. Any person authorized in writing by the individual or a health care agent designated by the individual as a principal under ch. 155 if the individual has been found to be incapacitated under s. 155.05 (2), except as limited by the power of attorney for health care instrument.

AB303, s. 15 Section 15. 632.725 (2) (d) of the statutes is amended to read:

AB303,7,22 632.725 (2) (d) Establish a uniform statewide patient identification system in which each individual who receives health care services in this state is assigned an identification number. In establishing the identification number, the commissioner shall use the highest available standards for safeguarding patient confidentiality, accuracy and uniqueness. The standardized billing format established under par. (a) and the standardized claim format established under par. (b) shall provide for the designation of an individual's patient identification number.

AB303, s. 16 Section 16. 908.03 (6m) (c) 3. of the statutes is renumbered 908.03 (6m) (c) 3. (intro.) and amended to read:

AB303,8,6 908.03 (6m) (c) 3. (intro.) If upon a properly authorized request of an attorney, the health care provider refuses, fails or neglects to supply within 2 business days after the request a legible certified duplicate of its records for the fees established under par. (d). A properly authorized request shall include the name, address and signature of the attorney who is making the request, a statement of informed consent from the patient and one of the following:

AB303, s. 17 Section 17. 908.03 (6m) (c) 3. a. and b. of the statutes are created to read:

AB303,8,10 908.03 (6m) (c) 3. a. If the health care provider record is needed for a judicial proceeding, the name of the court, the venue, the title of the action and the file number of the proceeding.

AB303,8,13 b. If the health care provider record is needed for a proceeding before an administrative agency, the name of the administrative agency and any other information that is sufficient to identify the proceeding.

AB303, s. 18 Section 18 . Initial applicability.

AB303,8,16 (1) The treatment of section 146.81 (2) (i) of the statutes first applies to statements of informed consent signed on the effective date of this subsection.

AB303,8,18 (2) The treatment of section 146.825 of the statutes first applies to requests to correct patient health care records made on the effective date of this subsection.

AB303,8,22 (3) The renumbering and amendment of section 908.03 (6m) (c) 3. of the statutes and the creation of section 908.03 (6m) (c) 3. a. and b. of the statutes first apply to requests for health care provider records submitted to a health care provider on the effective date of this subsection.

AB303, s. 19 Section 19. Effective dates. This act takes effect on the day after publication, except as follows:

AB303,9,3 (1) The treatment of sections 146.81 (2) (i) and 146.82 (2) (e) of the statutes and Section 18 (1) of this act take effect on January 1, 1998, or on the day after publication, whichever is later.

AB303,9,4 (End)