All care and services purchased shall meet standards established by the department and other requirements specified by purchaser in the contract. Based on these standards the department shall establish standards for cost accounting and management information systems that shall monitor the utilization of those services, and document the specific services in meeting the service plan for the client and the objective of the service.
Purchase of service contracts shall be written in accordance with rules and procedures established by the department. Contracts for client services shall show the total dollar amount to be purchased and for each service the number of clients to be served, number of client service units, the unit rate per client service and the total dollar amount for each service.
Payments under a contract may be made on the basis of actual allowable costs or on the basis of a unit rate per client service multiplied by the actual client units furnished each month. The contract may be renegotiated when units vary from the contracted number. The purchaser shall determine actual marginal costs for each service unit less than or in addition to the contracted number.
For proprietary agencies, contracts may include a percentage add-on for profit according to rules promulgated by the department.
Reimbursement to an agency may be based on total costs agreed to by the parties regardless of the actual number of service units to be furnished, when the agency is entering into a contract for a new or expanded service that the purchaser recognizes will require a start-up period not to exceed 180 days. The reimbursement applies only if identified client needs necessitate the establishment of a new service or expansion of an existing service.
If the purchaser finds it necessary to terminate a contract prior to the contract expiration date for reasons other than nonperformance by the provider, actual cost incurred by the provider may be reimbursed for an amount determined by mutual agreement of the parties.
Advance payments of up to one-twelfth of an annual contract may be allowed under the contract. If the advance payment exceeds $10,000, the provider shall supply a surety bond for an amount equal to the amount of the advance payment applied for. No surety bond is required if the provider is a state agency. The cost of the surety bond shall be allowable as an expense.
For purposes of this subsection and as a condition of reimbursement, each provider under contract shall:
Except as provided in s. 46.036 (4) (a)
, maintain a uniform double entry accounting system and a management information system which are compatible with cost accounting and control systems prescribed by the department.
Cooperate with the department and purchaser in establishing costs for reimbursement purposes.
Unless waived by the department, biennially, or annually if required under federal law, provide the purchaser with a certified financial and compliance audit report. The audit shall follow standards that the department prescribes. A purchaser may waive the requirements of this subdivision as provided in s. 46.036 (4) (c)
Transfer a client from one category of care or service to another only with the approval of the purchaser.
Charge a uniform schedule of fees established under s. 301.03 (18)
unless waived by the purchaser with approval of the department. Whenever providers recover funds attributed to the client, the funds shall offset the amount paid under the contract.
The purchaser shall recover from provider agencies money paid in excess of the conditions of the contract from subsequent payments made to the provider.
Contracts may be renegotiated by the purchaser under conditions specified in the contract.
The service provider under this section may appeal decisions of the purchaser in accordance with terms and conditions of the contract and ch. 68
(3) Notification concerning plans for transitional housing. 301.08(3)(a)(a)
In this subsection, "political subdivision" means a city, village, town or county.
Before contracting under this section for transitional housing for the temporary placement of persons on parole, extended supervision or probation, the department shall notify all of the following of the proposed contract:
The police department of the political subdivision in which the transitional housing will be located.
The sheriff for the county in which the transitional housing will be located.
The chief elected official of the political subdivision in which the transitional housing will be located.
The newspaper designated as the official newspaper of the political subdivision in which the transitional housing will be located, or, if there is no designated official newspaper, a newspaper published or having general circulation in the political subdivision and eligible under s. 985.03
as an official newspaper.
A person notified under par. (b)
of a proposed contract for transitional housing shall notify the general public of the proposed contract in a manner and to the extent that the person determines is appropriate.
Payment of benefits. 301.085(1)(1)
The department may make payments of benefits directly to persons who are authorized to receive those payments in accordance with law and rules of the department on behalf of the counties. The department may charge the counties for the cost of making those payments.
The department may make juvenile delinquency-related payments directly to recipients, vendors or providers in accordance with law and rules of the department on behalf of the counties which have contracts to have such payments made on their behalf.
The county department under s. 46.215
shall provide the department with information which the department shall use to determine each person's eligibility and amount of payment. The county department under s. 46.215
shall provide the department all necessary information in the manner prescribed by the department.
The department shall disburse from state or federal funds or both the entire amount and charge the county for its share under s. 301.26
History: 1995 a. 27
Grants for pilot programs or demonstration projects.
Whenever the department provides a grant after August 15, 1991, for a pilot program or demonstration project, the department shall do all of the following:
State on the grant application that the funding for the program or project will be provided by the department once or for a limited period of time, whichever is applicable.
Require the applicant to provide, as part of the grant application, a plan that describes:
How activities funded by the grant will be phased out or how the program or project will be eliminated; or
What other funding sources will be available to support the program or project when state funding is eliminated.
History: 1991 a. 39
Council on offender reentry.
The council on offender reentry shall do all of the following:
Inform the public as to the time and place of council meetings and, for at least one meeting per year, encourage public participation and receive public input in a means determined by the chairperson.
Coordinate reentry initiatives across the state and research federal grant opportunities to ensure initiatives comply with eligibility requirements for federal grants.
Identify methods to improve collaboration and coordination of offender transition services, including training across agencies and sharing information that will improve the lives of the offenders and the families of offenders.
Establish a means to share data, research, and measurement resources that relate to reentry initiatives.
Identify funding opportunities that should be coordinated across agencies to maximize the use of state and community-based services as the services relate to reentry.
Identify areas in which improved collaboration and coordination of activities and programs would increase effectiveness or efficiency of services.
Promote research and program evaluation that can be coordinated across agencies with an emphasis on research and evaluation practices that are based on evidence of success in treatment and intervention programs.
Identify and review existing reentry policies, programs, and procedures to ensure that each policy, program, and procedure is based on evidence of success in allowing an offender to reenter the community, improves the chances of successful offender reentry into the community, promotes public safety, and reduces recidivism.
Promote collaboration and communication between the department and community organizations that work in offender reentry.
Work to include victims in the reentry process and promote services for victims, including payments of any restitution and fines by the offenders, safety training, and support and counseling, while the offenders are incarcerated and after the offenders are released.
Annually submit a report to the governor, any relevant state agencies, as identified by the council, and to the chief clerk of each house of the legislature for distribution to the legislature under s. 13.172 (2)
that provides information on all of the following:
Any impact the council's work has had on recidivism.
The effectiveness of agency coordination and communication.
Recommendations on legislative initiatives and policy initiatives that are consistent with the duties of the council.
History: 2009 a. 28
Purchases, bills, audits, payments.
Unless otherwise provided by law, no bills may be incurred in the management of the institutions nor be paid until they have been audited by the department of corrections under the supervision of the department of administration. All payments shall be made on the warrant of the department of administration drawn in accordance with the certificate of the proper designated officer of the department of corrections. All claims and accounts, before being certified to the department of administration by the department of corrections, shall be verified and approved as provided in s. 16.53
Telephone company commissions.
The department shall collect moneys for commissions from telephone companies for contracts to provide telephone services to inmates. The department shall transmit those moneys to the secretary of administration. The secretary of administration shall do all of the following:
Deposit two-thirds of all moneys collected under this section in the general fund as general purpose revenue-earned.
Credit one-third of all moneys collected under this section to the appropriation account under s. 20.410 (1) (gt)
History: 1993 a. 16
; 2003 a. 33
Reports of corrections institutions. 301.11(1)(1)
The officer in charge of each state institution under the control of the department shall report monthly to the department an itemized statement of all receipts and disbursements and of the daily number of inmates, officers, teachers and employees, and of the wages paid to each.
(2) Biennial report.
On July 1 in each even-numbered year, the officer in charge of each state institution under the control of the department shall submit a report to the department, covering the preceding biennial fiscal term, which includes a summarized statement of the management of every department of the institution and of all receipts and disbursements, and any other information the department requires.
History: 1989 a. 31
Cost of care and maintenance, liability; collection and deportation counsel; collections; court actions; recovery. 301.12(2)
Except as provided in subs. (2m)
and (14) (b)
, any person, including but not limited to a person placed under s. 48.366
, 938.34 (4h)
or 938.357 (4)
or (5) (e)
, receiving care, maintenance, services and supplies provided by any institution in this state operated or contracted for by the department, in which the state is chargeable with all or part of the person's care, maintenance, services and supplies, and the person's property and estate, including the homestead, and the spouse of the person, and the spouse's property and estate, including the homestead, and, in the case of a minor child, the parents of the person, and their property and estates, including their homestead, and, in the case of a foreign child described in s. 48.839 (1)
who became dependent on public funds for his or her primary support before an order granting his or her adoption, the resident of this state appointed guardian of the child by a foreign court who brought the child into this state for the purpose of adoption, and his or her property and estate, including his or her homestead, shall be liable for the cost of the care, maintenance, services and supplies in accordance with the fee schedule established by the department under s. 301.03 (18)
. If a spouse, widow or minor, or an incapacitated person may be lawfully dependent upon the property for their support, the court shall release all or such part of the property and estate from the charges that may be necessary to provide for those persons. The department shall make every reasonable effort to notify the liable persons as soon as possible after the beginning of the maintenance, but the notice or the receipt of the notice is not a condition of liability.
The liability specified in sub. (2)
shall not apply to persons 17 and older receiving care, maintenance, services and supplies provided by prisons named in s. 302.01
After investigation of the liable persons' ability to pay, the department shall make collection from the person who in the opinion of the department under all of the circumstances is best able to pay, giving due regard to relationship and the present needs of the person or of the lawful dependents. However, the liability of relatives for maintenance shall be in the following order: first, the spouse of the resident; then, in the case of a minor, the parent or parents.
If a person liable under sub. (2)
fails to make payment or enter into or comply with an agreement for payment, the department may bring an action to enforce the liability or may issue an order to compel payment of the liability. Any person aggrieved by an order issued by the department under this paragraph may appeal the order as a contested case under ch. 227
by filing with the department a request for a hearing within 30 days after the date of the order.
If judgment is rendered in an action brought under par. (a)
for any balance that is 90 or more days past due, interest at the rate of 12% per year shall be computed by the clerk and added to the liable person's costs. That interest shall begin on the date on which payment was due and shall end on the day before the date of any interest that is computed under s. 814.04 (4)
If the department issues an order to compel payment under par. (a)
, interest at the rate of 12% per year shall be computed by the department and added at the time of payment to the person's liability. That interest shall begin on the date on which payment was due and shall end on the day before the date of final payment.
If any person named in an order to compel payment issued under sub. (4) (a)
fails to pay the department any amount due under the terms of the order and no contested case to review the order is pending and the time for filing for a contested case review has expired, the department may present a certified copy of the order to the circuit court for any county. The circuit court shall, without notice, render judgment in accordance with the order. A judgment rendered under this subsection shall have the same effect and shall be entered in the judgment and lien docket and may be enforced in the same manner as if the judgment had been rendered in an action tried and determined by the circuit court.
The sworn statement of the collection and deportation counsel, or of the secretary, shall be evidence of the fee and of the care and services received by the resident.
The department shall administer and enforce this section. The department shall appoint an attorney to be designated "collection and deportation counsel" and other necessary assistants. The department may delegate to the collection and deportation counsel such other powers and duties as the department considers advisable. The collection and deportation counsel or any of the assistants may administer oaths, take affidavits and testimony, examine public records, subpoena witnesses and the production of books, papers, records, and documents material to any matter of proceeding relating to payments for the cost of maintenance. The department shall encourage agreements or settlements with the liable person, having due regard to ability to pay and the present needs of lawful dependents.
The department may do any of the following:
Appear for the state in any collection and deportation matter arising in the several courts, and may commence suit in the name of the department to recover the cost of maintenance against the person liable for that cost.
Determine whether any residents are subject to deportation; and on behalf of this state enter into reciprocal agreements with other states for deportation and importation of persons who are public charges, upon such terms as will protect the state's interests and promote mutually amicable relations with other states.
From time to time investigate the financial condition and needs of persons liable under sub. (2)
, their ability to presently maintain themselves, the persons legally dependent upon them for support, the protection of the property and investments from which they derive their living and their care and protection, for the purpose of ascertaining the person's ability to make payment in whole or in part.
After due regard to the case and to a spouse and minor children who are lawfully dependent on the property for support, compromise or waive any portion of any claim of the state or county for which a person specified under sub. (2)
is liable, but not any claim payable by an insurer under s. 632.89 (2)
or by any other 3rd party.
Make an agreement with a person who is liable under sub. (2)
, or who may be willing to assume the cost of maintenance of any resident, providing for the payment of such costs at a specified rate or amount.
Make adjustment and settlement with the several counties for their proper share of all moneys collected.
Pay quarterly from the appropriation account under s. 20.410 (3) (gg)
the collection moneys due county departments under ss. 46.215
. Payments shall be made as soon after the close of each quarter as is practicable.
Any person who willfully testifies falsely as to any material matter in an investigation or proceeding under this section shall be guilty of perjury. Banks, employers, insurers, savings banks, savings and loan associations, brokers and fiduciaries, upon request of the department, shall furnish in writing and duly certified, full information regarding the property, earnings or income or any funds deposited to the credit of or owing to any person liable under sub. (2)
. Such a certified statement shall be admissible in evidence in any action or proceeding to compel payment under this section, and shall be evidence of the facts stated in the certified statement, if a copy of the certified statement is served upon the party sought to be charged not less than 3 days before the hearing.
The department shall make all reasonable and proper efforts to collect all claims for maintenance, to keep payments current, and to periodically review all unpaid claims.