AB150-ASA,103,16
116.54
(2) (a)
Whenever Except as provided in this paragraph, whenever funds
2shall be made available to this state through an act of congress and the funds are
3accepted as provided in sub. (1), the governor shall designate the state board,
4commission or department to administer any of such funds, and the board,
5commission or department so designated by the governor is authorized and directed
6to administer such funds for the purpose designated by the act of congress making
7an appropriation of such funds, or by the department of the United States
8government making such funds available to this state. Whenever a block grant is
9made to this state,
no funds the governor shall not administer and no board,
10commission or department may encumber or expend moneys received as a part of the
11block grant unless expenditure of the moneys is first approved by the joint committee
12on finance. No moneys received as a part of a block grant may be transferred from
13use as a part of one such grant to use as a part of another such grant, regardless of
14whether a transfer between appropriations is required, unless the joint committee
15on finance approves the transfer
under s. 13.10. In this subsection, "block grant"
16means a multipurpose federal grant so designated under federal law.
AB150-ASA,104,418
16.54
(2) (b) Upon presentation by the department
of health and social services 19to the joint committee on finance of alternatives to the provisions under s.
49.80 2016.385, the joint committee on finance may revise the eligibility criteria under s.
2149.80 16.385 (5), benefit payments under s.
49.80 16.385 (6) or the amount allocated
22for crises under s.
49.80 16.385 (3) (e) 2
. and the department shall implement those
23revisions. Benefits or eligibility criteria so revised shall take into account and be
24consistent with the requirements of federal regulations promulgated under
42 USC
258621 to
8629. If funds received under
42 USC 8621 to
8629 in a federal fiscal year
1total less than 90% of the amount received in the previous federal fiscal year, the
2department
of health and social services shall submit to the joint committee on
3finance a plan for expenditure of the funds. The department
of health and social
4services may not use the funds unless the committee approves the plan.
AB150-ASA,104,106
16.54
(8r) (b)
The Annually by October 1 the board of regents shall report to
7the governor and the cochairpersons of the joint committee on finance
no later than
8the 15th day following completion of each calendar quarter concerning the date,
9amount and purpose of any federal moneys accepted by the board under par. (a)
10during the preceding
quarter fiscal year.
AB150-ASA, s. 307
11Section
307. 16.54 (9) (a) 1. of the statutes is amended to read:
AB150-ASA,104,1612
16.54
(9) (a) 1. "Agency" means an office, department, independent agency,
13institution of higher education, association, society or other body in state
14government created or authorized to be created by the constitution or any law, which
15is entitled to expend moneys appropriated by law, including the legislature and the
16courts, but not including an authority created in ch. 231
, 233 or 234.
AB150-ASA,104,2518
16.54
(9) (b)
An Except as provided in par. (bd), an indirect cost reimbursement
19may be utilized for administrative purposes, program purposes, funding of positions,
20payment of federal aid disallowances, or other purposes authorized by law. If an
21indirect cost reimbursement is not utilized for such a purpose, the head of the agency
22receiving the reimbursement shall request the department to transfer the
23reimbursement to the general fund as general purpose revenue — earned. All
24transfers and other expenditures are subject to approval of the secretary under s.
2516.50 (2) and the governor under this section.
AB150-ASA,105,72
16.54
(9) (bd) Unless the joint committee on finance approves, the department
3of health and social services may not expend, for administrative purposes, program
4purposes or funding of positions, amounts of indirect cost reimbursement from the
5appropriation under s. 20.435 (8) (pz) that exceed the estimated amount of
6expenditures shown for s. 20.435 (8) (pz) in the schedule under s. 20.005 (3) as
7published in the biennial budget act or as otherwise modified by the legislature.
AB150-ASA,105,129
16.545
(9) To process applications for grants from the federal government upon
10request of any agency, as defined in s. 16.70 (1). The department may assess to an
11agency for whom it processes an application under this subsection a fee for the
12expenses incurred by the department in performing this service.
AB150-ASA,105,14
1416.61 (title)
Records and forms of state offices and other public records.
AB150-ASA,105,2016
16.61
(1) (title)
Public records and forms board. The public records
and forms 17board shall preserve for permanent use important state records,
prescribe policies
18and standards that provide an orderly method for the disposition of other state
19records and rationalize and make more cost-effective the management of
forms and 20records by state agencies.
AB150-ASA,105,2222
16.61
(2) (a) "Board" means the public records
and forms board.
AB150-ASA, s. 312
23Section
312. 16.61 (2) (ad) of the statutes is renumbered 16.97 (5m).
AB150-ASA,105,2525
16.61
(2) (af) "Form" has the meaning specified in s. 16.97 (5m).
AB150-ASA, s. 314
1Section
314. 16.61 (2) (ah) of the statutes is renumbered 16.97 (5s).
AB150-ASA, s. 316
3Section
316. 16.61 (2) (ap) of the statutes is renumbered 16.97 (8m) and
4amended to read:
AB150-ASA,106,65
16.97
(8m) "Public contact form" means a form generated and used by any
state 6agency in transactions between the
state agency and a member of the public.
AB150-ASA, s. 317
7Section
317. 16.61 (2) (b) (intro.) of the statutes is amended to read:
AB150-ASA,106,138
16.61
(2) (b) (intro.) "Public records" means all books, papers, maps,
9photographs, films, recordings, optical disks
, electronically formatted documents or
10other documentary materials, regardless of physical form or characteristics, made,
11or received by any state agency or its officers or employes in connection with the
12transaction of public business, and documents of any insurer that is liquidated or in
13the process of liquidation under ch. 645. "Public records" does not include:
AB150-ASA,106,1815
16.61
(2) (bm) "Records and forms officer" means a person designated by a state
16agency to
design, review, analyze, consolidate, simplify and file comply with all
17public records and forms
management laws and rules under s. 15.04 (1) (j) and to act
18as a liaison between that state agency and the board.
AB150-ASA,106,2520
16.61
(3) (b) Upon the request of any state agency, county, town, city, village
21or school district, may order upon such terms as the board finds necessary to
22safeguard the legal, financial and historical interests of the state in public records,
23the destruction, reproduction by microfilm or other process,
storage by optical disk
, 24or electronic storage or the temporary or permanent retention or other disposition
25of public records.
AB150-ASA,107,32
16.61
(3) (c)
Shall May promulgate rules to carry out the purposes of this
3section.
AB150-ASA,107,87
16.61
(3) (j) Shall establish a records
and forms management program for this
8state.
AB150-ASA, s. 324
9Section
324. 16.61 (3) (k) of the statutes is renumbered 16.971 (2) (am) and
10amended to read:
AB150-ASA,107,1211
16.971
(2) (am)
Shall make Make as cost effective as possible the procurement
12and use of forms by
state agencies.
AB150-ASA,107,1514
16.61
(3) (L) Shall receive and investigate complaints about forms, except as
15provided in sub.
(3m) (3n).
AB150-ASA, s. 326
16Section
326. 16.61 (3) (p) of the statutes is renumbered 16.61 (3L) and
17amended to read:
AB150-ASA,108,718
16.61
(3L) (title)
Executive secretary. Shall The department shall, with the
19consent of the board and based on qualifications approved by the board, appoint an
20official in the classified service to oversee the day-to-day execution of the board's
21duties, to serve as the executive secretary of the board
, and to coordinate the
22statewide records
and forms management program
and to have statewide
23responsibility for limiting paperwork. Except as provided in sub. (3m), the executive
24secretary shall review and approve, modify or reject all forms approved by a records
25and forms officer for jurisdiction, authority, standardization of design and
1nonduplication of existing forms and shall report to the board quarterly on the
2progress of records and forms management within state agencies. Unless the
3executive secretary rejects for cause or modifies the form within 20 working days
4after receipt, it is considered approved. The executive secretary's rejection of any
5form is appealable to the public records and forms board. If the head of a state agency
6certifies to the executive secretary that the form is needed on a temporary, emergency
7basis, approval of the executive secretary is not required.
AB150-ASA,108,1210
16.61
(3) (tm) Shall recommend to the department qualitative standards for
11storage of records in electronic format and for copies of documents generated from
12electronically stored records filed with local governmental units.
AB150-ASA, s. 331
15Section
331. 16.61 (3m) of the statutes is renumbered 16.971 (2m), and 16.971
16(2m) (intro), as renumbered, is amended to read:
AB150-ASA,108,1817
16.971
(2m) (intro.) The following forms are not subject to review
, or approval
18or complaint investigation by the board or executive secretary by the department:
AB150-ASA,108,2120
16.61
(3n) Exempt forms. The board may not receive or investigate complaints
21about the forms specified in s. 16.971 (2m).
AB150-ASA, s. 333
22Section
333. 16.61 (5) (title) of the statutes is amended to read:
AB150-ASA,108,2423
16.61
(5) (title)
Transfer of public records to optical disk or electronic
24format.
AB150-ASA,109,4
116.61
(5) (a) Subject to rules promulgated by the department under s. 16.611,
2any state agency may transfer
any public record in its custody to
or maintain in 3optical disk
or electronic format
any public record in its custody and retain the public
4record in that format only.
AB150-ASA,109,96
16.61
(5) (b) Subject to rules promulgated by the department under s. 16.611,
7state agencies shall maintain procedures to ensure the authenticity, accuracy,
8reliability and accessibility of public records transferred to
or maintained in optical
9disk
or electronic format under par. (a).
AB150-ASA,109,1411
16.61
(5) (c) Subject to rules promulgated by the department under s. 16.611,
12state agencies that transfer
public records in their custody to
or maintain in optical
13disk
or electronic format
public records in their custody shall ensure that the public
14records stored in that format are protected from unauthorized destruction.
AB150-ASA, s. 337
15Section
337. 16.61 (7) (a) (intro.) of the statutes is amended to read:
AB150-ASA,109,1816
16.61
(7) (a) (intro.) Any microfilm reproduction of an original record, or a copy
17generated from an original record stored in optical disk
or electronic format, is
18deemed an original public record if all of the following conditions are met:
AB150-ASA, s. 338
19Section
338. 16.61 (7) (a) 1. of the statutes is amended to read:
AB150-ASA,109,2220
16.61
(7) (a) 1. Any device used to reproduce the record on film or to transfer
21the record to optical disk
or electronic format and generate a copy of the record from
22optical disk
or electronic format accurately reproduces the content of the original.
AB150-ASA, s. 339
23Section
339. 16.61 (7) (a) 2. of the statutes is amended to read:
AB150-ASA,110,324
16.61
(7) (a) 2. The reproduction is on film which complies with the minimum
25standards of quality for microfilm reproductions, as established by rule of the board,
1or the optical disk
or electronic copy and the copy generated from optical disk
or
2electronic format comply with the minimum standards of quality for such copies, as
3established by rule of the department under s. 16.611.
AB150-ASA,110,165
16.61
(7) (a) 5. The state agency records and forms officer or other person
6designated by the head of the state agency or the custodian of any other record
7executes a statement of intent and purpose describing the record to be reproduced
8or transferred to optical disk
or electronic format, the disposition of the original
9record, the disposal authorization number assigned by the board for public records
10of state agencies, the enabling ordinance or resolution for cities, towns, villages or
11school districts, or the resolution which authorizes the reproduction
, or optical
12imaging
or electronic formatting for counties when required, and executes a
13certificate verifying that the record was received or created and microfilmed or
14transferred to optical disk
or electronic format in the normal course of business and
15that the statement of intent and purpose is properly recorded as directed by the
16board.
AB150-ASA,110,2318
16.61
(8) (a) Any microfilm reproduction of a public record meeting the
19requirements of sub. (7) or copy of a public record generated from an original record
20stored in optical disk
or electronic format in compliance with this section shall be
21taken as, stand in lieu of and have all the effect of the original document and shall
22be admissible in evidence in all courts and all other tribunals or agencies,
23administrative or otherwise, in all cases where the original document is admissible.
AB150-ASA,111,5
116.61
(8) (b) Any enlarged copy of a microfilm reproduction of a public record
2made as provided by this section or any enlarged copy of a public record generated
3from an original record stored in optical disk
or electronic format in compliance with
4this section that is certified by the custodian as provided in s. 889.08 shall have the
5same force as an actual-size copy.
AB150-ASA,111,107
16.61
(9) Preservation of reproductions. Provision shall be made for the
8preservation of any microfilm reproductions of public records and of any public
9records stored in optical disk
or electronic format in conveniently accessible files in
10the agency of origin or its successor or in the state archives.
AB150-ASA,111,1712
16.61
(10) Contracts for copying. Contracts for microfilm reproduction
or, 13optical imaging
or electronic storage of public records to be performed as provided in
14this section shall be made by the secretary as provided in ss. 16.70 to 16.77 and the
15cost of making such reproductions or optical disks
or of electronic storage shall be
16paid out of the appropriation of the state agency having the reproduction made
or the
17storage performed.
AB150-ASA,111,2519
16.61
(11) Authority to reproduce records. Nothing in this section shall be
20construed to prohibit the responsible officer of any state agency from reproducing
21any document by any method when it is necessary to do so in the course of carrying
22out duties or functions in any case other than where the original document is to be
23destroyed; but no original public record may be destroyed after microfilming
or, 24optical imaging
or electronic storage without the approval of the board unless
25authorized under sub. (4) or (5).
AB150-ASA,112,62
16.61
(12) Access to reproductions and copies. All persons may examine and
3use the microfilm reproductions of public records and copies of public records
4generated from optical disk
or electronic storage subject to such reasonable rules as
5may be made by the responsible officer of the state agency having custody of the
6same.
AB150-ASA, s. 347
7Section
347. 16.61 (13) (d) 1. of the statutes is amended to read:
AB150-ASA,112,208
16.61
(13) (d) 1. Except as provided in subd. 2., records which have a
9confidential character while in the possession of the original custodian shall retain
10their confidential character after transfer to the historical society unless the board
11of curators of the historical society, with the concurrence of the original custodian or
12the custodian's legal successor, determines that the records shall be made accessible
13to the public under such proper and reasonable rules as the historical society
14promulgates. If the original custodian or the custodian's legal successor is no longer
15in existence, confidential records formerly in that person's possession may not be
16released by the board of curators unless the release is first approved by the public
17records
and forms board. For public records and other official materials transferred
18to the care of the university archival depository under par. (b), the chancellor of the
19university preserving the records shall have the power and duties assigned to the
20historical society under this section.
AB150-ASA,112,22
2216.611 (title)
State public records; optical disk and electronic storage.
AB150-ASA,113,424
16.611
(2) (a) The department shall prescribe, by rule, procedures for the
25transfer of public records to optical disk
or electronic format
and for the maintenance
1of public records stored in optical disk or electronic format, including procedures to
2ensure the authenticity, accuracy, reliability and accessibility of public records so
3transferred and procedures to ensure that such public records are protected from
4unauthorized destruction.