AB150, s. 340 24Section 340. 16.61 (7) (a) 5. of the statutes is amended to read:
AB150,205,12
116.61 (7) (a) 5. The state agency records and forms officer or other person
2designated by the head of the state agency or the custodian of any other record
3executes a statement of intent and purpose describing the record to be reproduced
4or transferred to optical disk or electronic format, the disposition of the original
5record, the disposal authorization number assigned by the board for public records
6of state agencies, the enabling ordinance or resolution for cities, towns, villages or
7school districts, or the resolution which authorizes the reproduction , or optical
8imaging or electronic formatting for counties when required, and executes a
9certificate verifying that the record was received or created and microfilmed or
10transferred to optical disk or electronic format in the normal course of business and
11that the statement of intent and purpose is properly recorded as directed by the
12board.
AB150, s. 341 13Section 341. 16.61 (8) (a) of the statutes is amended to read:
AB150,205,1914 16.61 (8) (a) Any microfilm reproduction of a public record meeting the
15requirements of sub. (7) or copy of a public record generated from an original record
16stored in optical disk or electronic format in compliance with this section shall be
17taken as, stand in lieu of and have all the effect of the original document and shall
18be admissible in evidence in all courts and all other tribunals or agencies,
19administrative or otherwise, in all cases where the original document is admissible.
AB150, s. 342 20Section 342. 16.61 (8) (b) of the statutes is amended to read:
AB150,205,2521 16.61 (8) (b) Any enlarged copy of a microfilm reproduction of a public record
22made as provided by this section or any enlarged copy of a public record generated
23from an original record stored in optical disk or electronic format in compliance with
24this section that is certified by the custodian as provided in s. 889.08 shall have the
25same force as an actual-size copy.
AB150, s. 343
1Section 343. 16.61 (9) of the statutes is amended to read:
AB150,206,52 16.61 (9) Preservation of reproductions. Provision shall be made for the
3preservation of any microfilm reproductions of public records and of any public
4records stored in optical disk or electronic format in conveniently accessible files in
5the agency of origin or its successor or in the state archives.
AB150, s. 344 6Section 344. 16.61 (10) of the statutes is amended to read:
AB150,206,127 16.61 (10) Contracts for copying. Contracts for microfilm reproduction or,
8optical imaging or electronic storage of public records to be performed as provided in
9this section shall be made by the secretary as provided in ss. 16.70 to 16.77 and the
10cost of making such reproductions or optical disks or of electronic storage shall be
11paid out of the appropriation of the state agency having the reproduction made or the
12storage performed
.
AB150, s. 345 13Section 345. 16.61 (11) of the statutes is amended to read:
AB150,206,2014 16.61 (11) Authority to reproduce records. Nothing in this section shall be
15construed to prohibit the responsible officer of any state agency from reproducing
16any document by any method when it is necessary to do so in the course of carrying
17out duties or functions in any case other than where the original document is to be
18destroyed; but no original public record may be destroyed after microfilming or,
19optical imaging or electronic storage without the approval of the board unless
20authorized under sub. (4) or (5).
AB150, s. 346 21Section 346. 16.61 (12) of the statutes is amended to read:
AB150,207,222 16.61 (12) Access to reproductions and copies. All persons may examine and
23use the microfilm reproductions of public records and copies of public records
24generated from optical disk or electronic storage subject to such reasonable rules as

1may be made by the responsible officer of the state agency having custody of the
2same.
AB150, s. 347 3Section 347. 16.61 (13) (d) 1. of the statutes is amended to read:
AB150,207,164 16.61 (13) (d) 1. Except as provided in subd. 2., records which have a
5confidential character while in the possession of the original custodian shall retain
6their confidential character after transfer to the historical society unless the board
7of curators of the historical society, with the concurrence of the original custodian or
8the custodian's legal successor, determines that the records shall be made accessible
9to the public under such proper and reasonable rules as the historical society
10promulgates. If the original custodian or the custodian's legal successor is no longer
11in existence, confidential records formerly in that person's possession may not be
12released by the board of curators unless the release is first approved by the public
13records and forms board. For public records and other official materials transferred
14to the care of the university archival depository under par. (b), the chancellor of the
15university preserving the records shall have the power and duties assigned to the
16historical society under this section.
AB150, s. 348 17Section 348. 16.611 (title) of the statutes is amended to read:
AB150,207,18 1816.611 (title) State public records; optical disk and electronic storage.
AB150, s. 349 19Section 349. 16.611 (2) (a) of the statutes is amended to read:
AB150,207,2520 16.611 (2) (a) The department shall prescribe, by rule, procedures for the
21transfer of public records to optical disk or electronic format and for the maintenance
22of public records stored in optical disk or electronic format
, including procedures to
23ensure the authenticity, accuracy, reliability and accessibility of public records so
24transferred and procedures to ensure that such public records are protected from
25unauthorized destruction.
AB150, s. 350
1Section 350. 16.611 (2) (b) of the statutes is amended to read:
AB150,208,32 16.611 (2) (b) The department shall prescribe, by rule, procedures governing
3the operation of its optical disk and electronic storage facility under s. 16.62 (1) (bm).
AB150, s. 351 4Section 351. 16.611 (2) (d) of the statutes is created to read:
AB150,208,75 16.611 (2) (d) The department shall prescribe, by rule, qualitative standards
6for the storage of public records in electronic format and for copies of public records
7stored in electronic format.
AB150, s. 352 8Section 352. 16.611 (3) of the statutes is amended to read:
AB150,208,119 16.611 (3) Prior to submitting any proposed rule prescribed under sub. (2) to
10the legislative council staff under s. 227.15 (1), the department shall refer the
11proposed rule to the public records and forms board for its recommendations.
AB150, s. 353 12Section 353. 16.612 (title) of the statutes is amended to read:
AB150,208,14 1316.612 (title) Local government records; optical disk and electronic
14storage
standards.
AB150, s. 354 15Section 354. 16.612 (2) of the statutes is renumbered 16.612 (2) (a) and
16amended to read:
AB150,208,2117 16.612 (2) (a) The department shall prescribe, by rule, qualitative standards
18for optical disks and for copies of documents generated from optical disks used to
19store materials filed with local governmental units. Prior to submitting any such
20rule to the legislative council staff under s. 227.15 (1), the department shall refer the
21rule to the public records and forms board for its recommendations.
AB150, s. 355 22Section 355. 16.612 (2) (b) of the statutes is created to read:
AB150,209,323 16.612 (2) (b) The department shall prescribe, by rule, qualitative standards
24for the storage of public records in electronic format and for copies of documents
25generated from electronically stored materials filed with local governmental units.

1Prior to submitting any such rule to the legislative council staff under s. 227.15 (1),
2the department shall refer the rule to the public records board for its
3recommendations.
AB150, s. 356 4Section 356. 16.62 (1) (bm) of the statutes is amended to read:
AB150,209,75 16.62 (1) (bm) To operate an optical disk a storage facility for state agencies
6storage of public records in optical disk or electronic format in accordance with rules,
7promulgated by the department under s. 16.611, governing operation of the facility.
AB150, s. 357 8Section 357. 16.62 (2) of the statutes is amended to read:
AB150,209,129 16.62 (2) The department may establish user charges for records storage and
10retrieval services, with any moneys collected to be credited to the appropriation
11account under s. 20.505 (1) (im) or (kg) (kd). Such charges shall be structured to
12encourage efficient utilization of the services.
AB150, s. 358 13Section 358. 16.62 (3) of the statutes is amended to read:
AB150,209,1614 16.62 (3) The department may establish user fees for the services of the public
15records and forms board. Any moneys collected shall be credited to the appropriation
16account under s. 20.505 (1) (kg) (kd).
****Note: This is reconciled s. 16.62 (3). This Section has been affected by drafts
with the following LRB numbers: 1253/3 and 2401/3.
AB150, s. 359 17Section 359. 16.70 (2) of the statutes is amended to read:
AB150,209,1818 16.70 (2) "Authority" means a body created under ch. 231, 232, 233 or 234.
AB150, s. 360 19Section 360. 16.701 of the statutes is created to read:
AB150,209,23 2016.701 Subscription service. The department may provide a subscription
21service containing current information of interest to prospective vendors concerning
22state procurement opportunities. The department shall charge a fee for any such
23service. The department shall prescribe the amount of the fee by rule.
AB150, s. 361
1Section 361. 16.702 of the statutes is created to read:
AB150,210,7 216.702 Contract administration fees. (1) The department shall by rule
3prescribe a contract administration fee to be paid for each state fiscal year by
4providers of materials, supplies, equipment or contractual services to agencies.
5Different contract administration fees may be assessed on the basis of different total
6dollar volumes of sales by providers to agencies within the fiscal year in which the
7fee is assessed or the preceding fiscal year.
AB150,210,17 8(2) Except as authorized in sub. (3), no person may provide any materials,
9supplies, equipment or contractual services to any agency or agencies having an
10aggregate cost to the state exceeding $500 within any fiscal year unless that person
11has paid to the department the fee prescribed under sub. (1) for the fiscal year in
12which the materials, supplies, equipment or services are provided. If different fees
13are assessed under sub. (1) for different total dollar volumes of sales, no person may
14provide any materials, supplies, equipment or contractual services to any agency or
15agencies exceeding the dollar volume applicable to the fee which the person has paid
16under sub. (1) for the fiscal year in which the materials, supplies, equipment or
17services are provided.
AB150,210,21 18(3) The secretary may waive payment of the fee prescribed under this section
19if the secretary determines that a waiver will enhance competition between
20prospective vendors or if the secretary otherwise determines that a waiver of the fee
21for any vendor or class of vendors is in the best interest of the state.
AB150,210,23 22(4) The department shall deposit all revenues received from fees assessed
23under this section in the information technology investment fund.
AB150, s. 362 24Section 362. 16.72 (2) (e) (intro.) of the statutes is amended to read:
AB150,211,9
116.72 (2) (e) (intro.) In writing the specifications under this subsection, the
2department and any other designated purchasing agent under s. 16.71 (1) shall
3incorporate requirements for the purchase of products made from recycled materials
4and recovered materials if their use is technically and economically feasible. Each
5authority other than the University of Wisconsin Hospitals and Clinics Authority, in
6writing specifications for purchasing by the authority, shall incorporate
7requirements for the purchase of products made from recycled materials and
8recovered materials if their use is technically and economically feasible. The
9specifications shall include requirements for the purchase of the following materials:
AB150, s. 363 10Section 363. 16.72 (2) (f) of the statutes is amended to read:
AB150,211,1911 16.72 (2) (f) In writing specifications under this subsection, the department,
12any other designated purchasing agent under s. 16.71 (1) and each authority other
13than the University of Wisconsin Hospitals and Clinics Authority
shall incorporate
14requirements relating to the recyclability and ultimate disposition of products and,
15wherever possible, shall write the specifications so as to minimize the amount of solid
16waste generated by the state, consistent with the priorities established under s.
17159.05 (12). All specifications under this subsection shall discourage the purchase
18of single-use, disposable products and require, whenever practical, the purchase of
19multiple-use, durable products.
AB150, s. 364 20Section 364. 16.72 (7) (intro.) of the statutes is amended to read:
AB150,212,221 16.72 (7) (intro.)  Annually, by March 1, the department shall submit to the
22council on recycling market development board a report regarding the department's
23resource recovery and recycling activities of the preceding year. The report shall
24include information concerning the level of compliance by the department and other
25agencies and authorities other than the University of Wisconsin Hospitals and

1Clinics Authority
with all of the following and reasons for any failure to fully comply
2with all of the following:
****Note: This is reconciled s. 16.72 (7) (intro.). This Section has been affected by
drafts with the following LRB numbers: LRB-2017 and LRB-2598.
AB150, s. 365 3Section 365. 16.72 (7) (a) of the statutes is amended to read:
AB150,212,84 16.72 (7) (a) The requirements under s. 16.75 (8) (a) and (9) that the
5department and other purchasing agents and authorities specified in sub. (2) (e) and
6(f)
make purchasing selections using specifications prescribed under sub. (2) (e) and
7(f) and specifically that each such agency and authority ensure that a minimum
8proportion of its aggregate paper purchases be recycled fiber.
AB150, s. 366 9Section 366. 16.72 (7) (c) of the statutes is amended to read:
AB150,212,1210 16.72 (7) (c) The requirement of s. 16.15 (3) that agencies and authorities to
11which s. 16.15 (3) applies
separate for recycling the materials specified in that
12subsection.
AB150, s. 367 13Section 367. 16.73 (5) of the statutes is created to read:
AB150,212,2114 16.73 (5) If the department designates the board of regents of the University
15of Wisconsin System as its purchasing agent for any purpose under s. 16.71 (1), the
16board may enter into a contract to sell any materials, supplies, equipment or
17contractual services purchased by the board to the University of Wisconsin Hospitals
18and Clinics Authority, and may contract with the University of Wisconsin Hospitals
19and Clinics Authority for the joint purchase of any materials, supplies, equipment
20or contractual services if the sale or purchase is made consistently with that
21delegation and with this subchapter.
AB150, s. 368 22Section 368. 16.75 (1) (a) 1. of the statutes is amended to read:
AB150,213,8
116.75 (1) (a) 1. All orders awarded or contracts made by the department for all
2materials, supplies, equipment and contractual services to be provided to any
3agency
, except as otherwise provided in par. (c) and subs. (2), (2g), (2m), (3m), (3t),
4(6), (7), (8) and (9) and ss. 16.73 (4) (a), 16.754, 46.265, 50.05 (7) (f) and 159.15 (7),
5shall be awarded to the lowest responsible bidder, taking into consideration life cycle
6cost estimates under sub. (1m), when appropriate, the location of the agency, the
7quantities of the articles to be supplied, their conformity with the specifications, and
8the purposes for which they are required and the date of delivery.
AB150, s. 369 9Section 369. 16.75 (1) (b) of the statutes is amended to read:
AB150,213,1510 16.75 (1) (b) When the estimated cost exceeds $10,000 $25,000, due notice
11inviting bids shall be published as a class 2 notice, under ch. 985, and the bids shall
12not be opened until at least 7 days from the last day of publication. The official
13advertisement shall give a clear description of the materials, supplies, equipment or
14service to be purchased, the amount of the bond, share draft, check or other draft to
15be submitted as surety with the bid and the date of public opening.
AB150, s. 370 16Section 370. 16.75 (1) (c) of the statutes is amended to read:
AB150,213,1917 16.75 (1) (c) Except as provided in sub. (7), when the estimated cost is $10,000
18$25,000 or less, the award may be made in accordance with simplified procedures
19established by the department for such transactions.
AB150, s. 371 20Section 371. 16.75 (1m) of the statutes is amended to read:
AB150,214,721 16.75 (1m) The department shall award each order or contract for materials,
22supplies or equipment on the basis of life cycle cost estimates, whenever such action
23is appropriate. Each authority other than the University of Wisconsin Hospitals and
24Clinics Authority
shall award each order or contract for materials, supplies or
25equipment on the basis of life cycle cost estimates, whenever such action is

1appropriate. The terms, conditions and evaluation criteria to be applied shall be
2incorporated in the solicitation of bids or proposals. The life cycle cost formula may
3include, but is not limited to, the applicable costs of energy efficiency, acquisition and
4conversion, money, transportation, warehousing and distribution, training,
5operation and maintenance and disposition or resale. The department shall prepare
6documents containing technical guidance for the development and use of life cycle
7cost estimates, and shall make the documents available to local governmental units.
AB150, s. 372 8Section 372. 16.75 (2m) (b) of the statutes is amended to read:
AB150,214,149 16.75 (2m) (b) When the estimated cost exceeds $10,000 $25,000, the
10department shall publish a class 2 notice under ch. 985 inviting competitive sealed
11proposals. The advertisement shall describe the materials, supplies, equipment or
12service to be purchased, the intent to solicit proposals rather than bids, any
13requirement for surety and the date the proposals will be opened, which shall be at
14least 7 days after the date of the last insertion of the notice.
AB150, s. 373 15Section 373. 16.75 (2m) (c) of the statutes is amended to read:
AB150,214,1816 16.75 (2m) (c) When the estimated cost is $10,000 $25,000 or less, the
17department may award the order or contract in accordance with simplified
18procedures established by the department for such transactions.
AB150, s. 374 19Section 374. 16.75 (3t) (a) of the statutes is amended to read:
AB150,214,2120 16.75 (3t) (a) In this subsection, "form" has the meaning given under s. 16.61
21(2) (ad)
16.97 (5m).
AB150, s. 375 22Section 375. 16.75 (4) (a) (intro.) of the statutes is amended to read:
AB150,215,323 16.75 (4) (a) (intro.) The department shall encourage the participation of small
24businesses and veteran-owned businesses in the statewide purchasing program by
25ensuring that there are no undue impediments to such participation and by actively

1encouraging small businesses and veteran-owned businesses to play an active role
2in the solicitation of public purchasing business by agencies. To that end the
3department shall:
AB150, s. 376 4Section 376. 16.75 (6) (am) 1. of the statutes is repealed.
AB150, s. 377 5Section 377. 16.75 (6) (am) 2. of the statutes is renumbered 16.75 (6) (am) and
6amended to read:
AB150,215,97 16.75 (6) (am) Subsections (1) and (3t) do not apply to major procurements by
8the division of information technology services or by the division of technology
9management of the department
.
AB150, s. 378 10Section 378. 16.75 (6) (b) of the statutes is amended to read:
AB150,215,1711 16.75 (6) (b) If the secretary determines that it is in the best interest of this
12state to do so, he or she may waive the requirements of subs. (1) to (5) and may
13purchase supplies, materials, equipment or contractual services, other than printing
14and stationery, from another state, from any county, city, village, town or other
15governmental body in this state or from a regional or national consortium composed
16of nonprofit institutions that support governmental or educational services, or
17through a contract established by one of those entities with one or more 3rd parties
.
AB150, s. 379 18Section 379. 16.75 (6) (c) of the statutes is amended to read:
AB150,216,419 16.75 (6) (c) If the secretary determines that it is in the best interest of this state
20to do so, he or she may, with the approval of the governor, waive the requirements
21of subs. (1) to (5) and may purchase supplies, material, equipment or contractual
22services, other than printing and stationery, from a private source other than a
23source specified in par. (b). Except as provided in sub. (2g) (c), if the cost of the
24purchase is expected to exceed $10,000 $25,000, the department shall publish a class
252 notice under ch. 985 describing the materials, supplies, equipment or contractual

1services to be purchased, stating the intent to make the purchase from a private
2source without soliciting bids or competitive sealed proposals and stating the date
3on which the contract or purchase order will be awarded. The date shall be at least
47 days after the date of the last insertion.
AB150, s. 380 5Section 380. 16.75 (8) (a) 1. of the statutes is amended to read:
AB150,216,116 16.75 (8) (a) 1. The department, any other designated purchasing agent under
7s. 16.71 (1), any agency making purchases under s. 16.74 and each authority other
8than the University of Wisconsin Hospitals and Clinics Authority
shall, to the extent
9practicable, make purchasing selections using specifications developed under s.
1016.72 (2) (e) to maximize the purchase of materials utilizing recycled materials and
11recovered materials.
AB150, s. 381 12Section 381. 16.75 (8) (a) 2. (intro.) of the statutes is amended to read:
AB150,216,1713 16.75 (8) (a) 2. (intro.) Each agency and authority other than the University
14of Wisconsin Hospitals and Clinics Authority
shall ensure that the average recycled
15or recovered content of all paper purchased by the agency or authority measured as
16a proportion, by weight, of the fiber content of paper products purchased in a
17calendar year, is not less than the following:
AB150, s. 382 18Section 382. 16.75 (9) of the statutes is amended to read:
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