59.43(12m)(a)1.
1. Suitable books, ruled and arranged so that opposite to the description of each quarter section, sectional lot, city, village or town lot or other subdivision of land in the county, which a convenient arrangement may require to be noted, there shall be a blank space of at least 40 square inches in which the register shall enter in ink the letter or numeral indicating each volume, and the class of records of that volume designating mortgages by the letter M, deeds by the letter D, and miscellaneous by the abbreviation Mis., and the register of attachments, sales and notices by the letter R, together with the page of that volume upon which any deed, mortgage or other instrument affecting the title to or mentioning a tract or any part thereof has been recorded or entered.
59.43(12m)(a)2.
2. An electronic data processing system or a system of machine-printed forms or cards.
59.43(12m)(a)3.
3. Any other system that will allow the register of deeds to keep a tract index which contains information substantially equivalent to the information required to be contained in the tract index system under
subd. 1.
59.43(12m)(b)
(b) No index established under
par. (a) may be discontinued, unless the county establishing the index adopts, keeps and maintains a complete abstract of title to the real estate in the county as a part of the records of the office of the register of deeds of that county.
59.43(12m)(bm)
(bm) In any county with a population of 500,000 or more, the board may, by resolution, adopt a more complete system of tract indices than that above specified, or a system of chain of title indices, if the system is clearly specified in such resolution; and may thereafter at any time before the completion of such system alter or change such system or add to the same by resolution clearly specifying such alterations, changes or additions. In the event of such adoption, said board may contract, with any suitable person, to compile and complete such system of indices, and may make supplemental contracts for the compilation and completion of such alterations, changes and additions, and may levy such taxes as may be required to cover the cost of so doing; said register of deeds shall not be required to compile, install or complete such system of indices or such alterations, changes or additions, but shall after the same be so completed under such contract, or contracts of such board, thereafter maintain and keep up the same; and, thereafter shall discontinue all other tract indices theretofore in use or maintained.
59.43(12m)(c)
(c) If a system of tract indices or a system of chain of title indices is adopted by the board by resolution, and if the resolution provides that the index shall include an abstract or notation of any proceeding or proceedings pending, of any instruments or documents filed or entered in the office of the clerk of any court of the county, the circuit court or the register of probate or of any inclusion of property in a tax certificate issued under
s. 74.57, and calls for a daily report to be made to the register of deeds of the county by any officer in charge of such proceedings, instruments or documents, each office so called upon by the resolution to make a daily report, shall, upon the close of business on each day report, in writing, under his or her hand, to the register of deeds, any and all proceedings, instruments and documents and tax certificates called for by the resolution, and the register shall, when required to maintain and keep up the system of indices, note all the proceedings, instruments and documents and tax certificates upon the indices, in accordance with the resolution.
59.43(12m)(d)1.1. The county board of any county may at any meeting, by resolution, authorize a plan for a new and corrected set of tract indices and order new tract indices arranged and compiled according to the plan whenever, in the judgment of the board, any existing tract index or indices become unfit for use, because of any of the following:
59.43(12m)(d)1.b.
b. An imperfection in or insufficiency of the plan of the existing tract index or indices.
59.43(12m)(d)1.c.
c. The existing tract index or indices having become worn, overcrowded, unserviceable or unreliable for any reason.
59.43(12m)(d)2.
2. The board may purchase suitable books for the new tract indices and may receive bids and contract with any competent person to [the] prepare the new tract indices, at a price not exceeding 5 cents per folio, which shall be paid out of the county treasury on acceptance of the new tract indices by the board.
59.43(12m)(d)3.
3. The person contracting to [the] prepare the new tract indices, and the person's assistants, shall have access to and be entitled to the use of the old tract indices and other records in the register of deeds' office and other county records [the].
59.43(12m)(d)4.
4. When the new tract indices are completed and [the] approved and adopted by the board, the old tract indices shall be preserved as provided in
s. 59.52 (3) (b). The resolutions of the board ordering, approving and adopting the new tract indices, duly certified by the clerk, shall be recorded in each volume of the new tract indices; and thereupon the [the] new tract indices shall become and be the only lawful tract indices in the register of deeds' office.
59.43 Note
NOTE: Par. (d) is shown as affected by two acts of the 1995 legislature and as merged by the revisor under s. 13.93 (2) (c). The bracketed language was inserted by
1995 Wis. Act 201 and rendered surplusage by the treatment of this provision by
1995 Wis. Act 225. Corrective legislation is pending.
59.43 History
History: 1995 a. 201 ss.
326,
327,
335,
338 to
353,
355,
361,
367,
369,
375,
377 to
380,
382 to
384;
1995 a. 225 ss.
159,
160,
162;
1995 a. 227; s. 13.93 (2) (c).
59.43 Cross-reference
Cross-reference: See s.
779.97 for fees for filing federal liens and releases of liens.
59.43 Annotation
See s. 14.38 (14) for requirement that certain corporate documents must bear the name of the drafter of the instrument before it may be filed by the secretary of state.
59.43 Annotation
The express powers to appoint and discharge deputies under this section are separate from those of the county and not subject to a collective bargaining agreement entered into by the county. Crawford County v. WERC, 177 W (2d) 66, 501 NW (2d) 836 (Ct. App. 1993).
59.43 Annotation
Crawford County v. WERC is restricted to its facts. Deputized employes, apart from the chief deputy, are exempt from the terms of collective bargaining agreements only to the extent that they are managerial or supervisory employes. Eau Claire County v. AFSCME Local 2223, 190 W (2d) 298, 526 NW (2d) 802 (Ct. App. 1994).
59.43 Annotation
Register of deeds does not have authority to correct original recording of deed made by predecessor. 61 Atty. Gen. 189.
59.43 Annotation
Section 59.513 [now s. 59.43 (5)] does not apply unless the instrument affects real estate in the manner described in the statute. 63 Atty. Gen. 594.
59.43 Annotation
In a county maintaining a tract index system, the register of deeds must enter into the index any deed, mortgage or other instrument recorded in his office which affects title to or mentions an indexed tract or any part thereof. 63 Atty. Gen. 254.
59.43 Annotation
Registers of deeds have no obligation to file or record "common-law liens" or "common-law writs of attachment". 69 Atty. Gen. 58.
59.44
59.44
County abstractor; appointment; duties; fees. 59.44(1)(a)(a) Except as provided under
par. (b), whenever any county adopts a tract index system or any recognized chain of title system, the board may create a department to be known as an abstract department, either in connection with or independent of the office of the register of deeds, as the board considers advisable. The county board may appoint a competent person for a term of 2 years, who shall be known as the county abstractor, and shall have charge of and operate the abstract department. The board shall furnish a seal for the abstractor, who shall place the seal on every abstract issued by the abstractor.
59.44 Note
NOTE: Par. (a) is shown as affected by two acts of the 1995 legislature and as merged by the revisor under s. 13.93 (2) (c).
59.44(1)(b)
(b) In any county with a county executive or a county administrator, if the county creates an abstract department under
par. (a), the county executive or county administrator shall appoint and supervise the county abstractor. Such appointment shall be subject to confirmation by the board unless the board, by ordinance, elects to waive confirmation or unless the appointment is made under a civil service system competitive examination procedure established under
s. 59.52 (8) or
ch. 63.
59.44(2)
(2) The register of deeds shall be eligible to hold the office of county abstractor and may hold both offices at the same time.
59.44(3)
(3) The county abstractor shall make and deliver to any person an abstract of title to any land in the county, upon the payment of the required fee.
59.44(4)
(4) The board shall fix the salary of said abstractor, provide such clerical assistance as may be necessary and fix their compensation and shall fix the fees to be received for the compiling and furnishing of abstracts and may at any time prescribe regulations for the operation and conduct of said department. All fees received for the compiling and furnishing of abstracts shall be paid into the county treasury.
59.44(5)
(5) The board may by two-thirds vote of all the members of the board discontinue furnishing abstracts.
59.44 History
History: 1985 a. 29;
1991 a. 316;
1995 a. 201 s.
387; Stats. 1995 s. 59.44;
1995 a. 225 s.
163; s. 13.93 (2) (c).
59.45
59.45
County surveyor; duties, deputies, fees. 59.45(1)(a)(a) The county surveyor shall do all of the following:
59.45(1)(a)1.
1. Execute, personally or by a deputy, all surveys that are required by the county or by a court. Surveys for individuals or corporations may be executed at the county surveyor's discretion.
59.45(1)(a)2.
2. Make, personally or by a deputy, a record, in books or on drawings and plats that are kept for that purpose, of all corners that are set and the manner of fixing the corners and of all bearings and the distances of all courses run, of each survey made personally, by deputies or by other land surveyors and arrange or index the record so it is an easy to use reference and file and preserve in the office the original field notes and calculation thereof. Within 60 days after completing any survey, the county surveyor shall make a true and correct copy of the foregoing record, in record books or on reproducible papers to be furnished by the county and kept in file in the office of the county surveyor to be provided by the county. In a county with a population of 500,000 or more where there is no county surveyor, a copy of the record shall also be filed in the office of the regional planning commission which acts in the capacity of county surveyor for the county.
59.45(1)(a)3.
3. Furnish a copy of any record, plat or paper in the office to any person on demand and upon payment to the county of the required fees.
59.45(1)(a)4.
4. Administer to every survey assistant engaged in any survey, before commencing their duties, an oath or affirmation to faithfully and impartially discharge the duties of survey assistant, and the deputies are empowered to administer the same.
59.45(1)(a)5.
5. Perform all other duties that are required by law.
59.45(1)(b)
(b) Surveys for individuals or corporations may be performed by any land surveyor who is employed by the parties requiring the services, providing that within 60 days after completing any survey the land surveyor files a true and correct copy of the survey in the office of the county surveyor. In counties with a population of 500,000 or more the copy shall be filed in the office of the register of deeds and in the office of the regional planning commission which acts in the capacity of county surveyor for the county.
59.45(2)
(2) Surveyor; deputies. The county surveyor may appoint and remove deputies at will on filing a certificate thereof with the clerk.
59.45(3)
(3) Surveyor; fees. In addition to the regular fees of land surveyors that are received from the parties employing the county surveyor, the county surveyor may receive a salary from the county.
59.45 History
History: 1995 a. 201 ss.
328,
389,
391,
399.
59.45 Annotation
Compensation and duties of elected county surveyor discussed. Possible conflict of interest in public contracts. 60 Atty. Gen. 134.
59.45 Annotation
Duties of county and other land surveyors and minimum standards for property surveys discussed. 69 Atty. Gen. 160.
59.46
59.46
Penalty for nonfeasance. Any county surveyor, any city, village or town engineer, or any land surveyor who fails or refuses to perform any duty required of that person by law shall forfeit not less than $25 nor more than $50 for each such failure or refusal.
59.46 History
History: 1991 a. 316;
1993 a. 246;
1995 a. 201 s.
401; Stats. 1995 s. 59.46.
59.47
59.47
County auditors; powers; duties. 59.47(1)
(1) In every county the clerk shall act as auditor, unless a separate office of county auditor is created as provided in
sub. (2), and, when directed by resolution of the board, shall examine the books and accounts of any county officer, board, commission, committee, trustees or other officer or employe entrusted with the receipt, custody or expenditure of money, or by or on whose certificate any funds appropriated by the board are authorized to be expended, whether compensated for services by fees or by salary, and all original bills and vouchers on which moneys have been paid out and all receipts of moneys received by them. The clerk shall have free access to such books, accounts, bills, vouchers and receipts as often as may be necessary to perform the duties required under this subsection and he or she shall report in writing the results of the examinations to the board.
59.47(2)
(2) The board by resolution may create a separate office of county auditor and may fix the compensation of the auditor. The auditor shall perform the duties and have all of the powers conferred upon the clerk as auditor by
sub. (1), and shall perform such additional duties and shall have such additional powers as are imposed and conferred upon him or her from time to time by resolution adopted by the board.
59.47(3)
(3) If a county auditor's office is created under
sub. (2), the chairperson of the board shall appoint a person known to be skilled in matters of public finance and accounting to act as county auditor. The appointment shall be made under
ss. 63.01 to
63.17 and shall be subject to confirmation by the board. The auditor shall direct the keeping of all of the accounts of the county, in all of its offices, departments and institutions, and shall keep books of account necessary to properly perform the duties of the office. The auditor's salary and the amount of the official bond shall be fixed by the board. The auditor shall perform all duties pertaining to the office, have all of the powers and perform the duties in
sub. (1) and perform other duties imposed by the board.
59.47(4)
(4) The board by resolution may authorize a county auditor appointed under
sub. (3) to appoint a deputy auditor under
ss. 63.01 to
63.17 to aid him or her in the discharge of the duties of his or her office, and who, in the absence or disability of the county auditor, or in case of a vacancy in said office, shall perform all the duties of the office of county auditor until such vacancy is filled, or disability is removed. Such deputy shall execute and file an official bond in the same amount as that given by the county auditor.
59.47 History
History: 1977 c. 265,
305,
447;
1983 a. 192;
1995 a. 201 s.
420; Stats. 1995 s. 59.47.
59.47 Annotation
This section's effect on county bookkeeping and auditing discussed. 67 Atty. Gen. 248.
59.48
59.48
County assessor. The county executive elected under
s. 59.17 or the county administrator elected or appointed under
s. 59.18 shall appoint a county assessor as prescribed in and subject to the limitations of
s. 70.99, approve the hiring of the assessor's staff as prescribed in that section and otherwise comply with that section. In counties with neither a county executive nor a county administrator the appointment of the county assessor shall be the duty of the chairperson of the board subject to the approval of the board and subject to the limitations of
s. 70.99. The hiring of the assessor's staff shall be the duty of the county assessor subject to the limitations of
s. 70.99.
59.48 History
History: 1995 a. 201 s.
171.
POWERS AND DUTIES OF COUNTIES
59.51
59.51
Board powers. 59.51(1)(1)
Organizational or administrative powers. The board of each county shall have the authority to exercise any organizational or administrative power, subject only to the constitution and any enactment of the legislature which grants the organizational or administrative power to a county executive or county administrator or to a person supervised by a county executive or county administrator or any enactment which is of statewide concern and which uniformly affects every county. Any organizational or administrative power conferred under this subchapter shall be in addition to all other grants. A county board may exercise any organizational or administrative power under this subchapter without limitation because of enumeration, and these powers shall be broadly and liberally construed and limited only by express language.
59.51(2)
(2) General authority. The board may represent the county, have the management of the business and concerns of the county in all cases where no other provision is made, apportion and levy taxes and appropriate money to carry into effect any of the board's powers and duties.
59.51 History
History: 1995 a. 201 ss.
110,
116,
337.
59.52
59.52
County administration. 59.52(1)
(1)
Department of administration. 59.52(1)(a)(a) In counties with a population of 500,000 or more, the county may create a department of administration, provide for the appointment by the county executive of a director of such department and assign such administrative functions to the department as it considers appropriate, subject to the limitations of this paragraph. No such function shall be assigned to the department where the performance of the same by some other county office, department or commission is required by any provision of the constitution or statutes of this state, except that administrative functions under the jurisdiction of the county civil service commission or the county auditor may be so assigned notwithstanding
sub. (8) and
ss. 59.47,
59.60 and
63.01 to
63.17. Such director shall be appointed by the county executive in the unclassified civil service and is subject to confirmation by the county board, as provided in
s. 59.17 (2) (bm).
59.52(1)(b)
(b) Any county with a population of less than 500,000 may create a department of administration and assign any administrative function to the department as it considers appropriate, except that no administrative function may be assigned to the department if any other provision of state law requires the performance of the function by any other county office, department or commission unless the administrative function is under the jurisdiction of the county civil service commission or the county auditor, in which case, the function may be assigned to the department notwithstanding
sub. (8) and
ss. 59.47,
59.60 and
63.01 to
63.17. Except as provided under
par. (a), in any county with a county executive or county administrator, the county executive or county administrator shall have the authority to appoint and supervise the head of a department of administration; and except as provided under
par. (a), the appointment is subject to confirmation by the county board unless the appointment is made under a civil service system competitive examination procedure established under
sub. (8) or
ch. 63.
59.52(2)
(2) Public records. The board may prescribe the form and manner of keeping the records in any county office and the accounts of county officers. The board may enact an ordinance designating legal custodians for the county. Unless prohibited by law, the ordinance may require the clerk or the clerk's designee to act as legal custodian for the board and for any committees, commissions, boards or authorities created by ordinance or resolution of the board.
59.52(3)
(3) Records where kept; public examination; rebinding; transcribing. 59.52(3)(a)(a) The books, records, papers and accounts of the board shall be deposited with the respective county clerks and shall be open without any charge to the examination of all persons.
59.52(3)(b)
(b) When any book, public record or the record of any city, village or town plat in any county office shall, from any cause, become unfit for use in whole or in part, the board shall order that the book, record or plat be rebound or transcribed. If the order is to rebind such book, record or plat, the rebinding must be done under the direction of the officer in charge of the book, record or plat, and in that officer's office. If the order is to transcribe such book, record or plat, the officer having charge of the same shall provide a suitable book for that purpose; and thereupon such officer shall transcribe the same in the book so provided and carefully compare the transcript with the originals, and make the same a correct copy thereof, and shall attach to the transcript a certificate over that officer's official signature that that officer has carefully compared the matter therein contained with, and that the same is a correct and literal copy of the book, record or plat from which the same was transcribed, naming such book. Such copy of book, record or plat, so certified, shall have the same effect in all respects as the original, and such original book, record or plat shall be deposited with the treasurer and carefully preserved except in counties having a population of 500,000 or more where a book containing a tract index is rewritten or transcribed, the original book may be destroyed. The order of the board directing the transcribing of any book, record or plat duly certified by the clerk shall, with such certificate, be recorded in each copy of book, record or plat transcribed. The fee of the officer for such service shall be fixed by the board, not exceeding 10 cents per folio, or if such books or any part thereof consist of printed forms, not to exceed 5 cents per folio for such books or records, to be paid by the county.
59.52(4)
(4) Destruction, transfer of obsolete records. 59.52(4)(a)(a) Destruction of obsolete county records. Whenever necessary to gain needed vault and filing space, county or court officers and the custodian of the records of all courts of record in the state may, subject to
pars. (b) and
(c), destroy obsolete records in their custody as follows:
59.52(4)(a)1.
1. Notices of tax apportionment that are received from the secretary of state, after 3 years.
59.52(4)(a)2.
2. Copies of notices of tax apportionment that are sent to local taxing districts by the clerk, after 3 years.
59.52(4)(a)3.
3. Records of bounty claims that are forwarded to the department of natural resources, after one year.
59.52(4)(a)4.
4. Lists of officers of a municipality that are certified to the county clerk by the municipal clerks, after the date of the expiration of the term listed.
59.52(4)(a)5.
5. Crop reports that are submitted to the clerk by the local assessors, after 3 years.
59.52(4)(a)6.
6. Illegal tax certificates that are charged back to local taxing districts, 3 years after the date of charging back such certificates.
59.52(4)(a)7.
7. Notices of application for the taking of tax deeds and certificates of nonoccupancy, proofs of service and tax certificates that are filed with the clerk in connection with the taking of tax deeds, after 15 years.
59.52(4)(a)9.
9. Claims that are paid by the county, and papers supporting such claims, after 7 years.
59.52(4)(a)10.
10. Contracts, notices of taking bids, and insurance policies to which the county is a party, 7 years after the last effective day thereof.
59.52(4)(a)11.
11. Reports of town treasurers that are submitted to the clerk on dog licenses sold and records of dog licenses issued, after 3 years.
59.52(4)(a)12.
12. The clerk's copies of all receipts that are issued by the treasurer, 4 years or until after being competently audited, whichever is earlier.
59.52(4)(a)13.
13. Copies of notices that are given by the clerk to the town assessors setting out lands owned by the county and lands sold by the county, after 3 years.
