(2) In its evaluation under sub. (1), the department shall consider all of the following criteria:
(a) Whether the proposal complies with the department’s request for proposals.
(b) Whether the proposed project will meet the grant’s objectives as listed in the request for proposal.
(c) The viability of the proposed project.
(d) The adequacy of the project plan and budget.
(e) The financial capacity of the grant applicant to complete the project as proposed.
(f) The qualifications of the persons who will carry out the project as proposed.
(g) Whether the grant proposal adequately identifies the nature of project expenses to be reimbursed under the proposed grant.
(h) The grant applicant’s capacity to provide any required matching funds. The matching contribution may include grant funds from sources other than the department.
(3) A grant award shall be signed by an authorized department official. The grant award shall clearly identify the person to whom the grant is awarded, the amount awarded, and the purpose for which the grant is awarded. No funding commitment is final until a contract is executed.
ATCP 163.04 Grant Contract. (1) General. The department may not distribute any grant funds to the recipient of a grant award until the recipient enters into a grant contract with the department. The grant contact takes effect when signed by an authorized department official and the grant recipient. A grant contact may be signed by an authorized department official after the grant recipient signs the contract.
(2) Contract period. The original term of a contract is two years, but may be extended for up to one year upon request. The contract term may extend beyond the state fiscal biennium in which funds for the contract are appropriated, provided that the department encumbers those contract funds and the contract is signed in that biennium.
(3) Provisions. The grant contract shall include all of the following:
(a) Clearly identify the recipient.
(b) Clearly identify the amount of the grant.
(c) Set forth the terms and conditions of the grant including all of the following:
1. Actions required of the recipient, including contemplated uses of the grant funds.
2. Matching funds, if any, required of the recipient.
3. Expected deliverables.
4. Payment schedule and conditions, including the distribution of funds in multiple payments based on documented progress toward completion of the grant project.
5. Repayment requirements, if any.
6. Documentation, reports, and accounting required of the recipient including the frequency and format of the report and the performance measures to be included in the report.
(4) Requirements for large grants. For each grant of $100,000 or more, the contract shall include in addition to sub. (3), all of the following:
(a) A requirement that the recipient submit a verified statement accounting for the use of all grant funds received. The verified statement shall include all of the following:
1. The amount of funds received.
2. A clear itemized description showing, by expenditure category, how all received funds were spent.
3. The nature and amount of any matching funds provided by the recipient, and the recipient’s use of those matching funds.
4. Documentation of the deliverables provided by the recipient under the contract, and the dates on which the recipient provided those deliverables.
5. Signatures of an independent certified public accountant licensed or certified under ch. 442, Stats., and the director or principal officer of the recipient to attesting to the accuracy of the verified statement. (b) The timeframe in which the verified statement, in a form required by the department, shall be submitted to the department.
(c) A statement that documents supporting the verified statement shall be made available to the department upon request.
(5) Penalties for false or misleading statements or contract breach.
(a) A grant contract may provide for any of the following penalties or remedies if the grant recipient submits false or misleading information to the department or fails without reasonable justification to comply with the terms of the contract:
1. The department may demand and recoup payments made to the recipient.
2. The department may withhold payments to be made to the recipient to which the recipient would otherwise be entitled under the contract.
3. The department may impose a forfeiture on the recipient. A recipient may not pay any forfeiture under this subdivision with funds received under another grant or loan from the department.
(b) The specification of penalties or remedies under this subsection does not prevent the department from pursuing any other remedy to which the department may otherwise be entitled by law.
ATCP 163.05 Verification. The department shall annually, and independently verify, from a sample of grants, the accuracy of the information reported to the department as required under the contract.
ATCP 163.06 Public access. All grant proposal applications are open to public inspection after the awarding of grants. The department may withhold access to any proposal application or portion of a proposal application containing information qualifying as a trade secret as defined in s. 134.90 (1) (c), Stats. Grant applicants shall identify those portions of a proposal application that contain a trade secret and claim the exemption from public inspection at the time of filing a grant proposal application with the department. Section 4. EFFECTIVE DATE. The rules adopted in this order shall take effect on the first day of the month following publication in the Wisconsin Administrative Register, pursuant to s. 227.22 (2) (intro.), Stats. _____________________________________________________________________________________
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