SB520: Bill Text

SB520,6,8 (e) Requirements for reporting changes in estimates of cost or completion date to the department and the joint committee on information policy and technology.

SB520,6,10 (f) Methods for discontinuing projects or modifying projects that are failing to meet performance measures in such a way to correct the performance problems.

SB520,6,13 (g) Policies and procedures for the use of master leases under s. 16.76 (4) to finance new large, high-risk information technology system costs and maintain current large, high-risk information technology systems.

SB520,6,17 (h) A standardized progress point in the execution of large, high-risk information technology projects at which time the estimated costs and date of completion of the project is reported to the department and the joint committee on information policy and technology.

SB520,6,21 (11) Promulgate administrative rules applicable to each executive branch agency, other than the Board of Regents of the University of Wisconsin System, pertaining to the use of commercially available information technology products, which shall include all of the following:

SB520,6,25 (a) A requirement that each executive branch agency review commercially available information technology products prior to initiating work on a customized information technology development project to determine whether any commercially available product could meet the information technology needs of the agency.

SB520,7,4 (b) Procedures and criteria to determine when a commercially available information technology product must be used and when an executive branch agency may consider the modification of a commercially available information technology product or the creation of a customized information technology product.

SB520,7,9 (c) Prior to initiating the creation or modification of a customized information technology product, a requirement that the executive branch agency initiating work on the product submit to the department a justification for the creation or modification of the product, together with a request for approval of the work by the department.

SB520,7,11 (12) (a) In this subsection, "master lease" has the meaning given under s. 16.76 (4).

SB520,7,17 (b) Annually, no later than October 1, submit to the governor and the members of the joint committee on information policy and technology a report documenting the use by each executive branch agency, other than the Board of Regents of the University of Wisconsin System, of master leases to fund information technology projects in the previous fiscal year. The report shall contain all of the following information:

SB520,7,19 1. The total amount paid under master leases towards information technology projects in the previous fiscal year.

SB520,7,21 2. The master lease payment amounts approved to be applied to information technology projects in future fiscal years.

SB520,7,24 3. The total amount paid by each executive branch agency on each information technology project for which debt is outstanding, as compared to the total financing amount originally approved for that information technology project.

SB520,8,2 4. A summary of repayments made towards any master lease in the previous fiscal year.

SB520,8,15 (13) (a) Except as provided in par. (b), include in each contract with a vendor of information technology that involves a large, high-risk information technology project under sub. (10) or that has a projected cost greater than $1,000,000, and require each executive branch agency authorized under s. 16.71 (1m) to enter into a contract for materials, supplies, equipment, or contractual services relating to information technology to include in each contract with a vendor of information technology that involves a large, high-risk information technology project under sub. (10) or that has a projected cost greater than $1,000,000 a stipulation requiring the vendor to submit to the department for approval any order or amendment that would change the scope of the contract and have the effect of increasing the contract price. The stipulation shall authorize the department to review the original contract and the order or amendment to determine all of the following and, if necessary, to negotiate with the vendor regarding any change to the original contract price:

SB520,8,17 1. Whether the work proposed in the order or amendment is within the scope of the original contract.

SB520,8,18 2. Whether the work proposed in the order or amendment is necessary.

SB520,8,21 (b) The department or an executive branch agency may exclude from a contract described in par. (a) the stipulation required under par. (a) if all of the following conditions are satisfied:

SB520,8,23 1. Including such a stipulation would negatively impact contract negotiations or significantly reduce the number of bidders on the contract.

SB520,9,3 2. If the exclusion is sought by an executive branch agency, that agency submits to the department a plain-language explanation of the reasons for excluding the stipulation and the alternative provisions the executive branch agency will include in the contract to ensure that the contract will be completed on time and within the contract budget.

SB520,9,7 3. If the exclusion is sought by the department, the department prepares a plain-language explanation of the reasons the stipulation was excluded and the alternative provisions the department will include in the contract to ensure that the contract will be completed on time and within the contract budget.

SB520,9,15 4. The department submits for approval by the joint committee on information policy and technology any explanation and alternative contract provisions required under subd. 2. or 3. If, within 14 working days after the date that the department submits any explanation and alternative contract provisions required under this subdivision, the cochairpersons of the joint committee on information policy and technology do not notify the department that the committee has scheduled a meeting for the purpose of reviewing the contract provisions, the explanation and alternative contract provisions shall be deemed approved.

SB520,9,21 (14) (a) Require each executive branch agency, other than the Board of Regents of the University of Wisconsin system, that has entered into an open-ended contract for the development of information technology to submit to the department quarterly reports documenting the amount expended on the information technology development project. In this subsection, "open-ended contract" means a contract for information technology that includes one or both of the following:

SB520,9,23 1. Stipulations that provide that the contract vendor will deliver information technology products or services but that do not specify a maximum payment amount.

SB520,10,3 2. Stipulations that provide that the contract vendor shall be paid an hourly wage but that do not set a maximum limit on the number of hours required to complete the information technology project.

SB520,10,5 (b) Compile and annually submit to the joint committee on information policy and technology the reports required under par. (a).

SB520, s. 6 Section 6. 16.973 (15) of the statutes is created to read:

SB520,10,12 16.973 (15) No later than March 1 and September 1 of each year, submit to the joint committee on information policy and technology a report that documents for each executive branch agency information technology project with an actual or projected cost greater than $1,000,000 or that the department of administration has identified as a large, high-risk information technology project under sub. (10) (a) all of the following:

SB520,10,13 (a) Original and updated project cost projections.

SB520,10,15 (b) Original and updated completion dates for the project and any stage of the project.

SB520,10,17 (c) An explanation for any variation between the original and updated costs and completion dates under pars. (a) and (b).

SB520,10,20 (d) A copy of any contract entered into by the department or by an executive branch agency authorized under s. 16.71 (1m) to enter into a contract for the project and not provided in a previous report.

SB520,10,21 (e) All sources of funding for the project.

SB520,10,23 (f) The amount of any funding provided for the project through a master lease under s. 16.76 (4).

SB520,10,25 (g) Information about the status of the project, including any portion of the project that has been completed.

SB520,11,2 (h) Any other information about the project, or related information technology projects, requested by the joint committee on information policy and technology.

SB520, s. 7 Section 7. 227.01 (13) (km) of the statutes is created to read:

SB520,11,5 227.01 (13) (km) Establishes policies for information technology development projects as required under s. 16.971 (2) (Lg).

SB520, s. 8 Section 8. Nonstatutory provisions.

SB520,11,15 (1) Written policies for information technology development projects. No later than the first day of the 6th month beginning after the effective date of this subsection, the department of administration shall submit for review by the joint legislative audit committee and for approval by the joint committee on information policy and technology a preliminary draft of the policies required under section 16.971 (2) (Lg) 1. of the statutes, as created by this act. If the joint committee on information policy and technology is not organized, the joint legislative audit committee shall approve the preliminary draft of the policies required under section 16.971 (2) (Lg) 1. of the statutes, as created by this act.

SB520,11,20 (2) Rules pertaining to large, high-risk information technology projects. The department of administration shall submit in proper form the rules required under section 16.973 (10) of the statutes, as created by this act, to the legislative council staff under section 227.15 (1) of the statutes no later than the first day of the 12th month beginning after the effective date of this subsection.

SB520,11,21 (End)