16.54(4)
(4) Any board, commission or department of the state government designated to administer any such fund, shall, in the administration of such fund, comply with the requirements of the act of congress making such appropriation and with the rules and regulations which may be prescribed by the United States government or by the department of the federal government making such funds available.
16.54(5)
(5) Whenever any agency of the federal government shall require that as a condition to obtaining federal aid the state agency entrusted with the administration of such aid shall submit a budget, plan, application, or other project proposal, then the budget, plan, application or proposal shall, before it is submitted to the federal authorities for approval, first be approved by the governor and reported to the joint committee on finance.
16.54(6)
(6) The governor may accept for the state the provisions of any act of congress whereby funds or other benefits are made available to the state, its political subdivisions, or its citizens, so far as the governor considers the provisions to be in the public interest. To this end, the governor may take or cause to be taken all necessary acts including,without limitation because of enumeration, the following:
16.54(6)(a)
(a) The making of leases or other contracts with the federal government.
16.54(6)(b)
(b) The preparation, adoption and execution of plans, methods, and agreements.
16.54(6)(c)
(c) The designation of state, municipal or other agencies to perform specific duties.
16.54(7)
(7) The governor may accept for the state at all times the provisions of any act of congress whereby funds are made available to the state for any purpose whatsoever, including the school health program under the social security act, and perform all other acts necessary to comply with and otherwise obtain, facilitate, expedite, and carry out the required provisions of such acts of congress.
16.54(8)
(8) An agency may request the governor to create or abolish a full-time equivalent position or portion thereof funded from revenues specified in
s. 20.001 (2) (e) in the agency. Upon receiving such a request, the governor may change the authorized level of full-time equivalent positions funded from such revenues in the agency. The governor may approve a different authorized level of positions than is requested by the agency. The governor, through the secretary, shall notify the joint committee on finance at least quarterly of any federal funds received in excess of those approved in the biennial budget process and of any positions created or abolished under this section.
16.54(8g)
(8g) Subsections (1) to
(8) do not apply to federal moneys made available to the board of regents of the university of Wisconsin system for instruction, extension, special projects or emergency employment opportunities.
16.54(8r)(a)(a) Whenever the federal government makes available moneys for instruction, extension, special projects or emergency employment opportunities, the board of regents of the university of Wisconsin system may accept the moneys on behalf of the state. The board of regents shall, in the administration of the expenditure of such moneys, comply with the requirements of the act of congress making the moneys available and with the regulations prescribed by the federal government or the federal agency administering the act, insofar as the act or regulations are consistent with state law. The board of regents may submit any plan, budget, application or proposal required by the federal agency as a precondition to receipt of the moneys. The board of regents may, consistent with state law, perform any act required by the act of congress or the federal agency to carry out the purpose of the act of congress. The board of regents shall deposit all moneys received under this paragraph in the appropriation account under
s. 20.285 (1) (m).
16.54(8r)(b)
(b) Annually by October 1 the board of regents shall report to the governor and the cochairpersons of the joint committee on finance concerning the date, amount and purpose of any federal moneys accepted by the board under
par. (a) during the preceding fiscal year.
16.54(9)(a)1.
1. "Agency" means an office, department, independent agency, institution of higher education, association, society or other body in state government created or authorized to be created by the constitution or any law, which is entitled to expend moneys appropriated by law, including the legislature and the courts, but not including an authority created in
ch. 231,
233 or
234.
16.54(9)(a)2.
2. "Indirect cost reimbursement" means moneys received by an agency from the federal government as reimbursement for indirect costs of administration of a federal grant or contract for which no specific use is mandated by the federal government.
16.54(9)(b)
(b) An indirect cost reimbursement may be utilized for administrative purposes, program purposes, funding of positions, payment of federal aid disallowances, or other purposes authorized by law. If an indirect cost reimbursement is not utilized for such a purpose, the head of the agency receiving the reimbursement shall request the department to transfer the reimbursement to the general fund as general purpose revenue — earned. All transfers and other expenditures are subject to approval of the secretary under
s. 16.50 (2) and the governor under this section.
16.54(9)(c)
(c) All moneys received as indirect cost reimbursements shall be deposited in the account for the proper appropriation under
ss. 20.115 to
20.855 for receipt of indirect cost reimbursements.
16.54(9)(d)
(d) The department shall coordinate the development of a statewide indirect cost allocation plan to be used by all agencies as part of their indirect cost allocation plans prepared for federal grant applications. Upon request of the department, all agencies shall prepare individual, specific, indirect cost allocation plans in accordance with federal regulations and submit the plans to the department. Upon request of the department, all agencies shall prepare and submit to the department updated indirect cost allocation plans. The secretary may modify any plan to bring it into compliance with applicable state laws or procedures established under
s. 16.52 or this section, and to maintain consistency between the plans of agencies.
16.54(10)
(10) Before acceptance of any federal grant on behalf of the state which will or may involve the provision of auditing services by the legislative audit bureau, all departments shall provide written notification to the state auditor. Each such federal grant shall, to the maximum extent permitted by federal law and regulation, include an allocation for the cost of such auditing services within the grant budget, plan, application or project proposal.
16.54(11)
(11) The state board, commission or department designated by the governor under
sub. (2) to administer federal payments in lieu of taxes on national forest lands shall distribute those payments to towns, cities and villages, but not to counties, that provide general governmental services and contain national forest lands. That distribution shall reflect the level of services provided by, and the number of acres of national forest land within, the town, city or village in accordance with
31 USC 6907.
16.54 History
History: 1973 c. 333;
1975 c. 39 ss.
69,
732 (1);
1975 c. 224;
1977 c. 418;
1979 c. 34;
1981 c. 27;
1983 a. 27,
208,
470;
1985 a. 29;
1987 a. 4,
27,
186,
399,
403;
1989 a. 31;
1991 a. 39,
316;
1995 a. 27 ss.
303 to
307,
9126 (19);
1995 a. 132,
225.
16.54 Annotation
Wisconsin may enter into an agreement with the federal government for the development, administration and enforcement, at state level, of occupational safety and health laws meeting federal standards. 61 Atty. Gen. 353.
16.54 Annotation
See note to 38.08, citing 63 Atty. Gen. 453, as to (6).
16.54 Annotation
Governor may authorize counties to channel CETA funds through private nonprofit agencies. 66 Atty. Gen. 15.
16.544
16.544
Federal aid disallowances. 16.544(1)
(1) Each agency that is informed by a federal agency that any liability of $10,000 or more incurred by the agency that has been or was anticipated to be assumed by the federal government from federal moneys received by the agency will not be an allowable use of the federal moneys shall notify the department and the joint committee on finance in writing of the disallowance. The notice shall include a statement of the method proposed by the agency to settle the disallowance.
16.544(2)
(2) Each agency having given notice under
sub. (1) shall make a quarterly report to the department, or at such other times as the secretary may require, concerning the status of efforts to resolve the audit disallowance. The format of the report shall be determined by the secretary.
16.544(3)
(3) Prior to taking final action to remove any liability related to a disallowance of the use of federal moneys, an agency shall submit to the department a statement of the action proposed to remove the liability. The department may approve, disapprove or approve with modifications each such proposed action. The secretary shall forward a copy of each statement of proposed action approved by the department to the joint committee on finance. This subsection does not apply to an action taken by the board of regents of the university of Wisconsin system, within the statutory authority of the board, to remove a liability of less than $5,000.
16.544 History
History: 1983 a. 27;
1987 a. 27.
16.545
16.545
Federal aid management service. A federal aids management service shall be established in the department of administration:
16.545(1)
(1) To fully inform the governor, the legislature, state agencies and the public of available federal aid programs.
16.545(2)
(2) To fully inform the governor and the legislature of pending federal aid legislation.
16.545(3)
(3) To advise the governor and the legislature of alternative and recommended methods of administering federal aid programs.
16.545(4)
(4) To study and interpret the effect of federal aid programs on the administration of state government and the pattern of state government finances.
16.545(5)
(5) To assist in the coordination of broad federal aid programs which are administered by more than one state agency.
16.545(6)
(6) To maintain an information center on federal aid programs.
16.545(7)
(7) To analyze and advise on proposed federal aid budgets submitted to the governor and the joint committee on finance under
s. 16.54 (5).
16.545(8)
(8) To serve as the state central information reception center for the receipt and dissemination of such federal grant-in-aid information as provided by federal agencies pursuant to section 201 of the federal intergovernmental cooperation act of 1968. The department shall report all such information to the governor and to the joint committee on finance.
16.545(9)
(9) To process applications for grants from the federal government upon request of any agency, as defined in
s. 16.70 (1). The department may assess to an agency for whom it processes an application under this subsection a fee for the expenses incurred by the department in performing this service.
16.548
16.548
Federal-state relations office; report. 16.548(1)
(1) The department may maintain a federal-state relations office in Washington, D.C., for the purpose of promoting federal-state cooperation, headed by a director. The director and a staff assistant for the office shall be appointed by the governor outside the classified service, subject to the concurrence of the joint committee on legislative organization. The director and staff assistant shall serve at the pleasure of the governor.
16.548(2)
(2) If the department maintains a federal-state relations office, it shall submit a report from the office to the chief clerk of each house of the legislature, for distribution to the legislature under
s. 13.172 (2), within 30 days after the close of each calendar quarter detailing the activities of the office during the quarter and reporting the status of federal legislation of concern to the legislature and other state agencies.
16.548(3)
(3) The department may arrange for the federal-state relations office to share office facilities with a similar office serving another state.
16.55
16.55
Frauds and uncollectible shortages. The head of each agency shall immediately provide to the secretary any information within his or her knowledge or evidence in his or her possession concerning any suspected fraudulent use of appropriations or embezzlement of moneys in the custody of the agency or any officer or employe thereof. The attorney general shall investigate and, on or before March 1 of each odd-numbered year, notify the department of the sums of money embezzled from the several state accounts during the prior 2 years indicating the amounts uncollected and uncollectible. The department shall cause a bill to be prepared appropriating from the several state funds the amounts necessary to liquidate the uncollectible shortages in state accounts caused by such embezzlement, and submit such bill to the joint committee on finance for introduction.
16.55 History
History: 1981 c. 20.
16.57
16.57
Board of regents; staff. 16.57(1)
(1) The department shall provide a staff of 2 full-time equivalent positions, outside the classified service, for the board of regents of the university of Wisconsin system. The staff shall perform only the duties assigned by the board of regents.
16.57(2)
(2) The board of regents shall act as appointing authority for the staff under
s. 230.06. The board of regents may not appoint a person to the staff if the person held any position in the university of Wisconsin system in the 12-month period immediately preceding the appointment.
16.57(3)
(3) The staff shall at all times observe the confidential nature of the research requests received from the board of regents.
16.57(4)
(4) At the request of the board of regents, the department shall assist the board of regents in the recruitment and selection of the staff under this section.
16.57 History
History: 1989 a. 31.
16.58
16.58
Services to units of local government. 16.58(1)
(1) The department shall provide management and personnel consultative and technical assistance to units of government other than the state and may charge for those services.
16.58(2)
(2) The department may request technical and staff assistance from other state agencies in providing management and personnel consultative services to those units of government.
16.58 History
History: 1979 c. 361.
16.60
16.60
Services to nonprofit corporations. 16.60(1)
(1) The department of administration may provide, on a reimbursable basis, financial and management services for nonprofit corporations with which the state or its agencies has entered into leases and subleases for the construction and leasing of projects. Services provided under this section shall be in accordance with the request of the building commission as to the type and scope of service requested, the civil service range of the employe or employes assigned to them and the total reimbursement to be charged by the department of administration to the nonprofit corporations.
16.60(2)
(2) The department or the legislature or any person delegated by the legislature may inspect and examine or cause an inspection and examination of all records relating to the construction of projects that are, or are to be, financed by a nonprofit corporation and leased or subleased by any state agency.
16.60(3)
(3) The secretary or the secretary's designated representative shall serve in an advisory capacity to and be a nonvoting member of any nonprofit corporation with which the state or its agencies has entered into leases and subleases for the construction and leasing of projects.
16.60 History
History: 1983 a. 36 s.
96 (4);
1991 a. 316.
16.61
16.61
Records of state offices and other public records. 16.61(1)(1)
Public records board. The public records board shall preserve for permanent use important state records, prescribe policies and standards that provide an orderly method for the disposition of other state records and rationalize and make more cost-effective the management of records by state agencies.
16.61(2)
(2) Definitions. As used in this section:
16.61(2)(a)
(a) "Board" means the public records board.
16.61(2)(am)
(am) "Microfilm reproduction" means any manner by which an image is reduced in size and reproduced on fine-grain, high resolution film.
16.61(2)(b)
(b) "Public records" means all books, papers, maps, photographs, films, recordings, optical disks, electronically formatted documents or other documentary materials, regardless of physical form or characteristics, made, or received by any state agency or its officers or employes in connection with the transaction of public business, and documents of any insurer that is liquidated or in the process of liquidation under
ch. 645. "Public records" does not include:
16.61(2)(b)1.
1. Records and correspondence of any member of the legislature.
16.61(2)(b)1m.
1m. Any state document received by a state document depository library.
16.61(2)(b)2.
2. Duplicate copies of materials the original copies of which are in the custody of the same state agency and which are maintained only for convenience or reference and for no other substantive purpose.
16.61(2)(b)3.
3. Materials in the possession of a library or museum made or acquired solely for reference or exhibition purposes.
16.61(2)(b)4.
4. Notices or invitations received by a state agency that were not solicited by the agency and that are not related to any official action taken, proposed or considered by the agency.
16.61(2)(b)5.
5. Drafts, notes, preliminary computations and like materials prepared for the originator's personal use or prepared by the originator in the name of a person for whom the originator is working.
16.61(2)(bm)
(bm) "Records and forms officer" means a person designated by a state agency to comply with all records and forms management laws and rules under
s. 15.04 (1) (j) and to act as a liaison between that state agency and the board.
16.61(2)(c)
(c) "Records series" means public records that are arranged under a manual or automated filing system, or are kept together as a unit, because they relate to a particular subject, result from the same activity, or have a particular form.
16.61(2)(cm)
(cm) "Retention schedule" means instructions as to the length of time, the location and the form in which records series are to be kept and the method of filing records series.
16.61(2)(d)
(d) "State agency" means any officer, commission, board, department or bureau of state government.
16.61(3)
(3) Powers and duties of the board. The board:
16.61(3)(a)
(a) Shall safeguard the legal, financial and historical interests of the state in public records.
16.61(3)(b)
(b) Upon the request of any state agency, county, town, city, village or school district, may order upon such terms as the board finds necessary to safeguard the legal, financial and historical interests of the state in public records, the destruction, reproduction by microfilm or other process, optical disk or electronic storage or the temporary or permanent retention or other disposition of public records.
16.61(3)(c)
(c) May promulgate rules to carry out the purposes of this section.
16.61(3)(d)
(d) Shall establish a system for the protection and preservation of essential public records as directed by
s. 166.10.
16.61(3)(e)
(e) May establish the minimum period of time for retention before destruction of any county, city, town, village, metropolitan sewerage district or school district record.
