20.916(6)
(6) Payment for unauthorized travel prohibited. The payment of travel expenses not authorized by statute is prohibited. Any unauthorized payment made shall be recoverable as for debt from the person to whom made.
20.916(7)
(7) Personal use of state vehicles and aircraft. With the approval of the secretary of administration, a state officer or employe may use a state-owned motor vehicle or state-owned aircraft for personal use. An officer or employe shall reimburse the state for personal use of a state-owned motor vehicle at the same reimbursement rate provided an employe by the state for the use of his or her personal automobile on state business as approved in the schedule under
sub. (8). An officer or employe shall reimburse the state for personal use of a state-owned aircraft at a rate determined by the secretary of administration which covers all costs associated with the operation of the aircraft.
20.916(8)
(8) Uniform travel schedule amounts; allowances. 20.916(8)(a)(a) The secretary of employment relations shall recommend to the joint committee on employment relations uniform travel schedule amounts for travel by state officers and employes whose compensation is established under
s. 20.923 or
230.12. Such amounts shall include maximum permitted amounts for meal and lodging costs, special allowance expenses under
sub. (9) (d) and porterage tips, except as authorized under
s. 16.53 (12) (c). In lieu of the maximum permitted amounts for expenses under
sub. (9) (b),
(c) and
(d), the secretary may recommend to the committee a per diem amount and method of reimbursement for any or all expenses under
sub. (9) (b),
(c) and
(d). The secretary shall also recommend to the committee the amount of the allowance for legislative expenses under
s. 13.123 (1) (a) 1.
20.916(8)(b)
(b) The approval process for the uniform travel schedule amounts and allowances for legislative expenses under this subsection shall be the same as that provided under
s. 230.12 (3) (b). The approved amounts for the uniform travel schedule and legislative expense allowances shall be incorporated into the compensation plan under
s. 230.12 (1).
20.916(9)
(9) Reimbursement for travel expenses. 20.916(9)(a)(a)
Definitions. In this subsection, unless the context otherwise requires:
20.916(9)(a)1.
1. "Employe" means any officer or employe of the state and any legislator or board member entitled to actual, reasonable and necessary expenses.
20.916(9)(a)2.
2. "Headquarters city", "headquarters village" and "headquarters town" include the area within the city, village or town limits, if any, where an employe's permanent work site is located and the area within a radius of 15 miles from the employe's permanent work site.
20.916(9)(b)
(b)
Lodging. All reimbursement claims for lodging must be accompanied by a receipt.
20.916(9)(c)
(c)
Meals. Subject to the limitation prescribed in
s. 16.53 (12) (c), employes shall be reimbursed for all reasonable amounts expended for their own meals incurred in the performance of their official duties. Receipts for meals are not required except for any unusual amount, which must be accompanied by a receipt and full explanation of the reasonableness of such expense.
20.916(9)(d)
(d)
Special allowance expenses. Employes shall be reimbursed for the following expenses when traveling on state business:
20.916(9)(d)1.
1. For reasonable laundry, cleaning or pressing service, if away from home more than 3 days. Charges shall be limited to one cleaning, one pressing and one laundry charge per calendar week.
20.916(9)(d)2.
2. For tips for meals and taxis, at the maximum rate of 15% of the meal charge or taxi fare.
20.916(9)(d)3.
3. For a reasonable number of travel-related, personal telephone calls.
20.916(9)(e)
(e)
Expenses in an employe's headquarters city, village or town. Employes who are headquartered in a city, village or town in which the expense occurs shall be reimbursed for their actual, reasonable and necessary expenses incurred in the discharge of official duties only on the approval of the head of the employe's agency. This does not apply to travel between an employe's residence and the city, village or town in which the employe is headquartered, which shall not be reimbursable.
20.916(9)(f)
(f)
Transportation. Employes shall be reimbursed for their actual transportation expenses when traveling in the performance of their official duties, subject to the following limitations:
20.916(9)(f)1.
1. Scheduled air travel. Reimbursement for air travel shall be limited to the lowest appropriate airfare, as determined by the secretary of employment relations. An employe may be reimbursed for air travel at a rate other than the lowest appropriate airfare only if the employe submits a written explanation of the reasonableness of the expense.
20.916(9)(f)2.
2. Train. Travel by train shall be limited to coach unless overnight, where accommodations should be limited to roomette.
20.916(9)(f)3.
3. Reimbursement. All claims for reimbursement of transportation expense, except for taxicabs and airport limousines, must be accompanied by a receipt.
20.916 History
History: 1971 c. 261,
270;
1973 c. 51;
1973 c. 90 s.
560 (3);
1973 c. 333;
1975 c. 39;
1975 c. 189 ss.
16,
99 (1), (2);
1975 c. 224,
421,
422;
1977 c. 418 ss.
192m to
195,
924 (18) (b);
1979 c. 221,
328,
355;
1981 c. 317;
1983 a. 27,
140,
495;
1985 a. 34;
1989 a. 31,
107;
1989 a. 125 ss.
2 to
8,
14;
1991 a. 39,
316;
1993 a. 12,
246;
1995 a. 27 ss.
1187,
9126 (19);
1995 a. 37.
20.916 Annotation
The department of administration may not impose requirement of demonstrating automobile liability insurance coverage and possession of a valid operator's license upon state employes as a condition for entitlement to reimbursement for travel expense. 59 Atty. Gen. 47.
20.916 Annotation
University cannot accept trust funds which are for unlawful purpose and expenditure of trust funds must comply with special and general laws. 62 Atty. Gen. 4.
20.917
20.917
Moving expenses; temporary lodging allowance. 20.917(1)(a)(a) Whenever an employe currently employed in a position in the civil service, other than on a limited term basis, is ordered to relocate or is promoted to a different position in the civil service and the new place of employment requires in the judgment of the new appointing authority at the new place of employment, or in the judgment of the appointing authority in an intra-agency relocation or promotion, a change in location of residence, the appointing authority shall authorize the employe to be reimbursed for the actual and necessary expense of transporting the employe and the immediate members of the employe's family to the new place of residence and for the transportation of the employe's household effects to the new place of residence.
20.917(1)(b)
(b) Reimbursement under this section for an employe who relocates as a result of transfer or demotion made at the employe's request is at the discretion of the new appointing authority, or in an intra-agency transfer or demotion at the employe's request, at the discretion of the appointing authority of the state agency by which the employe is employed.
20.917(1)(c)
(c) Reimbursement for moving expenses may be granted to a person reporting to his or her first place of employment or reporting upon reemployment after leaving the civil service, if reimbursement is recommended by the appointing authority and approved in writing by the secretary of employment relations prior to the time when the move is made.
20.917(1)(d)
(d) Reimbursement may not be granted if the distance between the old and new residences of the employe is less than a minimum distance established for reimbursement of moving expenses in the compensation plan under
s. 230.12 (1).
20.917(1)(e)
(e) In addition to other costs payable under this subsection, an employe who is eligible for reimbursement under
par. (a) shall be paid a stipend of $600 for preparation of household effects incident to moving and other moving expenses not otherwise reimbursable under this section. An employe who is eligible for reimbursement under
par. (b) may, at the discretion of the appointing authority, be paid a stipend of not more than $600 for preparation of household effects incident to moving and other moving expenses not otherwise reimbursable under this section. An appointee who receives reimbursement under
par. (c) may, at the discretion of the appointing authority, be paid a stipend of not more than $600 for preparation of household effects incident to moving and other moving expenses not otherwise reimbursable under this section.
20.917(2)(a)(a) The secretary of employment relations shall recommend a maximum dollar amount which may be permitted for reimbursement of any employe moving costs under
sub. (1) (a) to
(c), subject to the limitations prescribed in
par. (b). This amount shall be submitted for the approval of the joint committee on employment relations in the manner provided in
s. 20.916 (8), and upon approval shall become a part of the compensation plan under
s. 230.12 (1).
20.917(2)(b)
(b) The amount of reimbursement for moving household effects interstate may not exceed the maximum amount as set forth in the rate tables of the major household goods tariff publishing bureaus, as determined by the department of administration. The amount of reimbursement for moving household effects intrastate may not exceed the maximum amount established by the department of administration for the weight of goods moved and the distance involved. In any instance, the amount of reimbursement for moving household effects may not exceed the amount required to move household effects with a weight of 15,000 pounds at the maximum rates for transporting household effects established by the department of administration. The amount of reimbursement for transporting the employe and his or her immediate family to the new place of residence may not exceed the cost of automobile travel at the rate determined under
s. 20.916 (4).
20.917(2)(c)
(c) No more than 2 reimbursements under
sub. (1) may be granted to any employe in a calendar year. Each reimbursement shall be approved and paid in the same manner as provided for the payment of travel expenses under
s. 20.916.
20.917(2m)
(2m) An individual who is living outside the contiguous 48 states and the District of Columbia and who incurs travel and transportation expenses for the purpose of reporting to his or her first place of employment or reporting upon reemployment after leaving the civil service to a location within the contiguous 48 states or District of Columbia may be reimbursed for actual, necessary and reasonable expenses incurred, if the reimbursement is recommended and approved in the manner prescribed in
sub. (1) (c). In no case may the reimbursement exceed the maximum reimbursement rate for an individual who incurs such expenses upon appointment to a position in the federal government, as prescribed by applicable federal regulation. The reimbursement payable under this subsection is in lieu of the reimbursement otherwise payable under
subs. (1) and
(2).
20.917(3)(a)(a) An appointing authority may recommend payment of a temporary lodging allowance for not to exceed 45 days to an employe or person reporting to employment in the civil service, other than on a limited term basis, if the employe or person is eligible for moving expense reimbursement under
sub. (1), whether or not that reimbursement is granted, and must establish a temporary residence at his or her headquarters city, village or town, subject to the following:
20.917(3)(a)1.
1. Lodging allowances shall be in accordance with the schedule established by the secretary of employment relations, but may not exceed the rate established under
s. 13.123 (1) (a) 1.
20.917(3)(a)2.
2. Lodging allowance payments are subject to prior approval in writing by the secretary of employment relations.
20.917(3)(a)3.
3. Claims for lodging allowance payments shall be approved and paid in the same manner as travel expenses.
20.917(3)(b)
(b) This subsection applies to employes in all positions in the civil service, including those employes in positions included in collective bargaining units under
subch. V of ch. 111, whether or not the employes are covered by a collective bargaining agreement.
20.917(5)(a)(a) To encourage affirmative action, as defined in
s. 230.03 (2), at the correctional facilities under
s. 302.01, the department of corrections may, from the appropriation under
s. 20.410 (1) (a), reimburse an employe for any of the following expenses incurred during the first 30 days of employment or the first 30 days following successful completion of a preservice training program:
20.917(5)(a)1.
1. All or a portion of one month's rent, if the employe does not receive a temporary lodging allowance;
20.917(5)(a)2.
2. All or a portion of a rental security deposit, not to exceed one month's rent; and
20.917(5)(a)3.
3. The cost of transportation between the employe's home and headquarters city, village or town, not to exceed the cost of 4 round trips.
20.917(5)(b)
(b) Payments under this subsection are in addition to any payments made under
sub. (1). Payments under this subsection may be made only with the prior written approval of the secretary of employment relations.
20.917(6)
(6) The secretary of employment relations may, in writing, delegate to an appointing authority the authority to approve reimbursement for moving expenses under
sub. (1) (c), a temporary lodging allowance under
sub. (3) (a) 2. or expenses under
sub. (5) (b).
20.918
20.918
Damaged personal articles. A state agency may reimburse its employes for the cost of repairing articles of clothing, watches or eye glasses damaged in the line of duty, if the damage is not caused by employe carelessness or normal wear and tear resulting from the type of work performed by an employe. If the clothing, watch or eye glasses are damaged beyond repair, a state agency may pay an employe an amount not exceeding the actual value of the clothing, watch or eye glasses as determined by the employe's appointing authority. Payments under this section are subject to the approval of the appointing authority and shall not exceed the amount specified in the compensation plan under
s. 230.12. Payments shall not be approved for damage to an item if the actual value or repair cost is less than an amount set forth in the compensation plan under
s. 230.12.
20.918 History
History: 1989 a. 119.
20.919
20.919
Notary public. Each state agency may expend from its proper appropriation a sum sufficient to pay all fees and expenses necessarily incurred in qualifying an employe as a notary public, and securing a notarial seal or rubber stamp, but such notary shall receive no fees for notarial services rendered to the state.
20.920
20.920
Contingent funds. 20.920(1)(a)
(a) "Agency head" means the constitutional officer, secretary, commissioner, executive or administrative officer or body serving as appointing authority for staff of a state agency.
20.920(1)(b)
(b) "Contingent fund" means an amount of money set aside for a state agency to use in making small payments.
20.920(1)(c)
(c) "Secretary" means the secretary of administration.
20.920(2)(a)(a) With the approval of the secretary and state treasurer, each state agency may establish a contingent fund. The secretary shall determine the funding source for each contingent fund, total amount of the fund and maximum payment from the fund.
20.920(2)(b)
(b) No part of a contingent fund may be utilized to pay the salary or wages of an employe of a state agency.
20.920(2)(c)
(c) All moneys in a contingent fund, except petty cash accounts established under
s. 16.52 (7), shall be deposited in a separate account in a public depository approved by the depository selection board. The agency head of each state agency having a contingent fund is responsible for all disbursements from the fund, but the agency head may delegate the responsibility for administration of the fund to a custodian, who shall be an employe of the agency. State agency invoices which qualify for payment from a contingent fund may be paid by check, share draft or other draft drawn by the agency head or custodian against the account. No such invoice need be submitted for audit prior to disbursement. After making each disbursement, the agency head shall file with the secretary a claim for reimbursement of the contingent fund on a voucher which shall be accompanied by a copy of the invoice to be reimbursed. Upon audit and approval of the claim by the secretary, the department of administration shall reimburse the contingent fund with the total amount lawfully paid therefrom.
20.920 History
History: 1985 a. 29.
20.921
20.921
Deductions from salaries. 20.921(1)(a)(a) Any state officer or employe or any employe of the University of Wisconsin Hospitals and Clinics Authority may request in writing through the state agency in which the officer or employe is employed or through the authority that a specified part of the officer's or employe's salary be deducted and paid by the state or by the authority to a payee designated in such request for any of the following purposes:
20.921(1)(a)2m.
2m. Payment of amounts owed to state agencies or to the University of Wisconsin Hospitals and Clinics Authority by the employe.
20.921(1)(a)2n.
2n. Payment of amounts owed as child support, maintenance payments or family support.
20.921(1)(a)3.
3. Payment of premiums for group hospital and surgical-medical insurance or plan, group life insurance, and other group insurance, where such groups consist of state officers and employes or employes of the University of Wisconsin Hospitals and Clinics Authority and where such insurance or plans are provided or approved by the group insurance board.
20.921(1)(a)4.
4. Other group or charitable purposes approved by the governor and the department of administration under the rules of the department of administration for state officers or employes, or by the board of directors of the University of Wisconsin Hospitals and Clinics Authority for authority employes.
20.921(1)(a)5.
5. Payment into an employe-funded reimbursement account maintained by an employe-funded reimbursement account provider under
subch. VIII of ch. 40.
20.921(1)(b)
(b) Except as provided in
ss. 111.06 (1) (c) and
111.84 (1) (f), the request under
par. (a) shall be made to the state agency or to the University of Wisconsin Hospitals and Clinics Authority in the form and manner and contain the directions and information prescribed by each state agency or by the authority. The request may be withdrawn or the amount paid to the payee may be changed by notifying the state agency or the authority to that effect, but no such withdrawal or change shall affect a payroll certification already prepared.
20.921(1)(bm)
(bm) Any state officer or employe or any employe of the University of Wisconsin Hospitals and Clinics Authority may request in writing that a specified part of his or her salary be deferred under a deferred compensation plan of a deferred compensation plan provider selected under
s. 40.80. The request shall be made to the state agency or to the authority in the form and manner prescribed in the deferred compensation plan and may be withdrawn as prescribed in that plan.
20.921(1)(c)
(c) Written requests under this subsection shall be filed with the state agency or the University of Wisconsin Hospitals and Clinics Authority and shall constitute authority to the state agency or to the authority to make certification for each such officer or employe and for payment of the amounts so deducted or deferred.
20.921(1)(d)1.1. For the purpose of handling savings bond purchases, each state agency not on the central payroll system and the University of Wisconsin Hospitals and Clinics Authority shall designate an officer or employe thereof who shall serve as trustee. The trustee shall serve without compensation as such. The state agency or the authority shall furnish the trustee the necessary files, supplies and clerical and accounting assistance. Each trustee shall file with the state agency or the authority a bond in such amount as the state agency or the authority determines, with a corporation authorized to do surety business in this state as surety, which bond shall be conditioned upon the trustee's faithful execution of his or her trust. The trustee shall file another or additional bond whenever the state agency or the authority so determines. The cost of any bond required by a state agency shall be paid out of the appropriation made to the state agency for its administration. For those state agencies on the central payroll system, the trustee shall be a person designated by the secretary of administration.
20.921(1)(d)2.
2. The trustee shall make purchases of savings bonds in the name of the officer or employe (or other beneficiary named in the request) whenever the amount to their credit is sufficient for that purpose and transmit them to the person entitled thereto. If the officer or employe cancels the request for the purchase of savings bonds, or upon termination of the trust, the amount remaining to a person's credit is not sufficient to purchase a bond the trustee may purchase savings stamps and transmit them to the person entitled thereto or refund the amount.
20.921(1)(e)
(e) No portion of the salary so requested to be used for the purchase of savings bonds, not exceeding 10% of the salary, is liable to seizure on execution or on any provisional or final process issued from any court or any proceedings in aid of that process.
Section 241.09 relating to assignments shall not apply to the requests made under
par. (a).
20.921(1)(f)
(f) The office of the governor shall prepare a statement explaining the bond purchase plan and its purpose and transmit copies of such statement to each state agency and to the University of Wisconsin Hospitals and Clinics Authority for distribution to their officers and employes.
20.921(2)(a)(a) Whenever it becomes necessary in pursuance of any federal or state law or court-ordered assignment of income under
s. 46.10 (14) (e),
767.23 (1) (L),
767.25 (4m) (c),
767.265 or
767.51 (3m) (c) to make deductions from the salaries of state officers or employes or employes of the University of Wisconsin Hospitals and Clinics Authority, the state agency or authority by which the officers or employes are employed is responsible for making such deductions and paying over the total thereof for the purposes provided by the laws or orders under which they were made.
20.921(2)(b)
(b) The head of each state agency or the chief executive officer of the University of Wisconsin Hospitals and Clinics Authority shall deduct from the salary of any employe the amount certified under
s. 7.33 (5) which is received by the employe for service as an election official while the employe is on a paid leave of absence under
s. 7.33 (3).
20.921(3)(a)(a) Each state agency shall indicate on its payrolls the amount to be deducted or deferred from the salary of each officer and employe, the reason for each deduction or deferral, the net amount due each officer or employe, the total amount due for each purpose for which deductions or deferrals have been made, and the person, governmental unit or private organization in each case entitled to receive the deductions or the amount deferred. The department of administration shall then issue warrants for the respective amounts due the persons listed on each payroll and the checks, share drafts and other drafts for the payments when received by the state agency shall be transmitted to the persons entitled to receive them.
20.921(3)(b)
(b) All amounts deducted or retained from salaries of state officers and employes shall be paid by the department of administration from the respective funds to the person, governmental unit or private organization entitled to receive them, or for necessary adjustments to correct errors. Amounts due in payment of federal income taxes required to be deducted and withheld by any state agency shall be paid on dates required by the internal revenue code and shall be paid to qualified depositories for federal taxes designated by the secretary of administration.
20.922
20.922
Appointment of subordinates.
