STATE OF WISCONSIN
Town of ________
________ County
The clerk of the Town of ________, ________ County, Wisconsin, by this notice states that the clerk of the Town of ________ has been designated under
s. 19.33, Wis. stats., as the legal custodian of records for the Town of ________, except that elected officials are the custodians of their own records of office and chairpersons of committees of elected officials are custodians of the records of the committee [insert if alternative 3 below is used and except as noted below].
The public may obtain information and access to records in the custody of the clerk or other appropriate legal custodian, make requests for records, or obtain copies of records, and learn the costs of obtaining copies of records from the town clerk or other appropriate legal custodian as follows:
[Include either Alternative 1 or Alternative 2, as applicable.]
[Alternative 1] The town clerk maintains regular office hours of ____ _.m. to ____ _.m., ___day to ___day, except legal holidays, at ______________.
[Alternative 2] [choose Option A or B, as applicable]
(Option A) The town clerk does not maintain regular office hours at the location where records in the custody of the town clerk are kept. The Town has established ____ _.m. to ____ _.m. each ___day [not less than two consecutive hours per week], during which access to the records of the Town in the custody of the clerk is permitted, except legal holidays when access shall be permitted on the [following
or preceding] day. The location of the records is: ______________. [if desired The Town requires 24 hours' advance written or oral notice of intent to inspect or copy a record to the town clerk.]
(Option B) The town clerk does not maintain regular office hours at the location where records of the Town are kept. The town clerk will permit access to Town records in the custody of the clerk upon at least 48 hours' written or oral notice to the town clerk of the intent to inspect or copy a record. The location of the records in the custody of the clerk is ________________.
[Alternative 3] [Include if the town clerk is not the sole custodian of the town's records. Insert Option A, B, or C, as applicable, and, in all cases when Alternative 3 is included, the table following Option C.]
The legal custodians for the records of the Town agencies and departments designated in the table below are as shown in the table.
(Option A) The designated legal custodians maintain regular office hours, and provide access to records of the listed agency or department in their custody at the location and during the hours stated in the table below, except legal holidays.
(Option B) The designated legal custodians do not maintain regular office hours at the location where records of the agency or department in their custody are kept. The Town has established the times designated in the table below [not less than two consecutive hours per week] during which access to the records of the agencies and departments in the custody of the designated custodian is permitted, except legal holidays when access shall be permitted on the [following or preceding] day. The location of the records for each department or agency [if notice is required and contact information for the custodian] is as designated in the table below. [if desired The Town requires 24 hours' advance written or oral notice of intent to inspect or copy a record to the appropriate legal custodian.]
(Option C) The designated legal custodians do not maintain regular office hours at the location where records of the agency or department in their custody are kept. The Town will permit access to the records of the agencies and departments in the custody of the designated custodian upon at least 48 hours' written or oral notice to the legal custodian of the intent to inspect or copy a record. The location of the records for each department or agency and contact information for the custodian is as designated in the table below.
[Include in all cases.] As required under
s. 19.34 (1), Wis. stats., each Town Local Public Office
* is listed below. The public may obtain information and access to records in the custody of elected officials and chairpersons of committees of elected officials as the custodians of their own records of office, make requests for records, or obtain copies of records, and learn the costs of obtaining copies of records from the elected official or chairperson in accordance with the contact information designated as follows:
[Include in all cases.] The following are the fees for satisfying record requests under
s. 19.35, Wis. stats.:
Dated this ______ day of ________, 20__.
[Signature of town clerk]
Note: “Local public office” is defined in
s. 19.32 (1dm), Wis. stats., as:
19.32 (1dm) “Local public office” has the meaning given in
s. 19.42 (7w), and also includes any appointive office or position of a local governmental unit in which an individual serves as the head of a department, agency, or division of the local governmental unit, but does not include any office or position filled by a municipal employee, as defined in
s. 111.70 (1) (i).
And “local public office” is defined in
s. 19.42 (7w), Wis. stats., as:
19.42 (7w) “Local public office” means any of the following offices, except an office specified in sub. (13):
(a) An elective office of a local governmental unit.
(b) A county administrator or administrative coordinator or a city or village manager.
(c) An appointive office or position of a local governmental unit in which an individual serves for a specified term, except a position limited to the exercise of ministerial action or a position filled by an independent contractor.
(cm) The position of member of the board of directors of a local exposition district under subchapter II of chapter 229 not serving for a specified term.
(d) An appointive office or position of a local government which is filled by the governing body of the local government or the executive or administrative head of the local government and in which the incumbent serves at the pleasure of the appointing authority, except a clerical position, a position limited to the exercise of ministerial action or a position filled by an independent contractor.
