At least annually, conduct a review of the prices paid by agencies for the materials, supplies, equipment and contractual services provided by work centers and make any adjustments necessary to establish fair market price.
Promulgate rules regarding specifications, time of delivery and designation of materials, supplies, equipment and contractual services to be supplied by work centers. The board shall maintain a list of each material, supply, piece of equipment or contractual service to be supplied by work centers, and shall assign a number to each item on the list. Specifications of the board shall be consistent with specifications prescribed by agencies for which procurements are made.
Review each order and contract for the impact that the requirements of sub. (7)
have on each supplier or contractor, and assure that the requirements do not affect more than 15% of the supplier's or contractor's current yearly sales or production.
Prescribe a surcharge to be paid by each agency, which shall be payable to the department within a time and in accordance with a procedure specified by the board.
(7) Qualification of work centers.
To qualify for participation under the program established under this section, a work center shall submit to the board a copy of its license under s. 104.07
together with the following documents, transmitted by a letter signed by an officer of the work center:
In the case of a charitable organization or nonprofit institution:
A legible copy of the articles of incorporation of the organization showing the date of filing with the department of financial institutions.
A copy of the bylaws of the organization certified by an officer.
A copy of a letter from the federal internal revenue service indicating that the organization qualifies as a tax-exempt organization.
In the case of a unit of county government, a copy of the ordinance or resolution of the county board of supervisors authorizing or directing the establishment of the work center.
(8) Responsibilities of work centers.
Each work center participating in the program established under this section shall:
Furnish materials, supplies, equipment and services in strict accordance with orders issued by agencies.
Make its records available for public inspection at any reasonable time.
Maintain records of direct labor hours performed in the work center by each worker.
Annually submit to the board a certification that it is qualified to participate in the program established under this section.
Comply with applicable occupational health and safety standards prescribed by the U.S. secretary of labor, the federal occupational health and safety administration or the department of safety and professional services.
Maintain an ongoing placement program for severely handicapped individuals that includes staff which is assigned to perform personal evaluations and to maintain liaisons with appropriate community service organizations.
Maintain a record for each severely handicapped individual employed by it which includes a written report prepared by a licensed physician or psychiatrist, or a qualified psychologist, reflecting the nature and extent of the disability that causes the individual to qualify as severely handicapped.
(9) Purchase of raw materials.
Work centers shall seek broad competition in the purchase of raw materials and components used in the materials, supplies, equipment or services provided to agencies under this section. Work centers shall inform the board before entering into multiyear contracts for such raw materials and components.
(10) Production of such materials, supplies and equipment.
In the production of materials, supplies and equipment under this section, a work center shall make an appreciable contribution to the reforming of raw materials or the assembly of components thereof.
Any alleged violation of this section by a work center shall be investigated by the board. The board shall determine whether a violation has occurred. If the board determines that a violation has occurred, the board may terminate assignments to the work center or suspend assignments for such period as the board determines.
(12) Procurement requirements and procedures. 16.752(12)(a)(a)
Except as provided in pars. (c)
, and (j)
and as authorized under sub. (13)
, agencies shall obtain materials, supplies, equipment and services on the list maintained by the board under sub. (2) (g)
The name, material, supply or equipment number assigned by the board, most recent specification, quantity, unit price, and place and time of delivery.
The type of work and location of service required, most recent specification, work to be performed, estimated volume, and time for completion.
Agencies shall issue purchase orders with sufficient time for the appropriate work center to produce the materials, supplies or equipment or provide the services required.
If any commodity on the list maintained under sub. (2) (g)
is also produced at an institution of the state and the commodity conforms to the specifications on the list, the ordering agency shall purchase the commodity from the institution.
If a specific material, supply or piece of equipment on the list maintained under sub. (2) (g)
also appears on the list of materials, supplies and equipment supplied by the prison industries under s. 16.75 (3t) (c)
, the ordering agency shall notify and provide prison industries with the opportunity to fill the order prior to placing an order.
(h) Paragraph (a)
does not apply to purchases of printing or stationery.
(i) Paragraph (a)
does not apply to procurements by the department relating to information technology or telecommunications.
Grant written authorization to an ordering agency to procure materials, supplies, equipment or services on the list maintained under sub. (2) (g)
from commercial sources when all of the following conditions are met:
The work center to which the order is assigned cannot furnish a material, supply, piece of equipment or service within the period specified in the order.
The material, supply, equipment or service is available from commercial sources in the quantities and at an earlier time than it is available from the work center to which the order is assigned.
Issue an authorization to an ordering agency to procure materials, supplies, equipment or services from commercial sources when the quantity involved is not sufficient for the economical production or provision by the work center to which the order is assigned.
Issue authorizations under pars. (a)
promptly upon request of an ordering agency. The authorization shall be in the form of a certificate which shall specify the quantities and delivery period covered by the authorization. The organization shall transmit a copy of each certificate to the board.
All prices included in the list maintained under sub. (2) (g)
shall be determined by the board on the basis of fair market prices for materials, supplies, equipment or services similar to those supplied by work centers.
Prices for materials, supplies or equipment shall include delivery and packaging, packing and marketing costs.
Price changes for materials, supplies or equipment shall apply to all orders placed on or after the effective date of the change.
Delivery of an order is accomplished when a shipment is received and accepted by the purchasing agency.
(15) Adjustment and cancellation of orders.
If a work center fails to comply with the terms of an order from an agency, the ordering agency shall make every effort to negotiate adjustments before canceling the order.
Materials, supplies and equipment furnished by work centers under specifications issued by an agency shall be manufactured by work centers in strict accordance with the specifications.
Services provided by work centers under specifications issued by an agency shall be performed by work centers in strict accordance with the specifications. If no specifications exist, the services shall be performed by work centers in accordance with good commercial practices.
If the quality of a material, supply, piece of equipment or service received from a work center is not satisfactory to the contracting agency, the agency shall advise the board and, if the board determines that the quality of the material, supply, equipment or service is unsatisfactory, the board shall suspend the eligibility of the work center which provided the material, supply or equipment or which performed the service to participate in the program established under this section.
The board may change specifications contained in the list maintained under sub. (2) (g)
. Each list shall contain a basic specification and the date of the latest revision.
If an agency makes substantial changes in a specification on the list maintained under sub. (2) (g)
the board shall assign a new item number. The agency shall notify the board of the changes prior to their effective date.
See 1989 Wis. Act 345
, which created this section, for a statement of legislative purpose.
Information relating to pending contracts and orders. 16.753(1)(1)
In this section, "major expenditure" means an expenditure of $10,000 or more or, if a contract or order is for continuing purchases, an expenditure of $10,000 or more in the current fiscal biennium.
Except as otherwise expressly provided, each agency shall provide to the government accountability board for posting on the Internet a list identifying each solicitation for bids or competitive sealed proposals and each proposed order or contract of the agency for which bids or competitive sealed proposals will not be solicited that involves a major expenditure, together with all information required under sub. (4)
An agency shall post the information under sub. (2)
within 24 hours of the time of initial solicitation or commencement of negotiations, or the time that the information becomes available, if the information is not available at the time of solicitation or commencement of negotiations, and shall maintain the posting until at least 90 days following the time of award of the contract or placement of the order or 90 days following the date of any change order, whichever is later. The agency shall also post any change order to a listed order or contract. If an original order or contract that did not involve a major expenditure, together with a change order, aggregates to a contract or order that involves a major expenditure, the agency shall post the information under sub. (2)
with respect to that order or contract.
For each solicitation, contract, or order, the posting shall include:
A brief description of the purpose of the solicitation, contract, or order.
The name of the agency to which the materials, supplies, equipment, or contractual services are to be provided.
A contact person within the agency under par. (b)
from whom further information may be obtained.
The date of the solicitation and, if the contract has been entered into or the order has been placed, the date of that action.
A brief description and the date of any change order.
The estimated expenditures to be made under the contract or order, including any changes thereto, or if the contract or order is for continuing purchases the estimated expenditures to be made under the contract or order in the current fiscal biennium.
Preference for American-made materials. 16.754(1)(1)
As used in this section:
"Manufactured" means mined, produced, manufactured, fabricated or assembled.
"Manufactured in the United States" means that materials are manufactured in whole or in substantial part within the United States or that the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.
"Materials" means any goods, supplies, equipment or any other tangible products or materials.
"Purchase" means acquire by purchase or lease.
"State" means the state of Wisconsin or any agency thereof, a contractor acting pursuant to a contract with the state, and any person acting on behalf of the state or any agent thereof.
(2) Purchase preference.
Notwithstanding s. 16.75 (1) (a) 2.
, when all other factors are substantially equal the state shall purchase materials which are manufactured to the greatest extent in the United States.
(3) Exemptions. Subsection (2)
does not apply if the materials are purchased for the purpose of commercial resale or for the purpose of use in the production of goods for commercial sale. Subsection (2)
does not apply to the purchase of stationery and printing materials. Subsection (2)
does not apply if the department determines, under s. 16.75 (1) (a) 2.
, that the foreign nation or subdivision thereof in which the vendor is domiciled does not give preference to vendors domiciled in that nation or subdivision in making governmental purchases. Subsection (2)
does not apply if the department or other person having contracting authority in respect to the purchase determines that:
The materials are not manufactured in the United States in sufficient or reasonably available quantities; or
The quality of the materials is substantially less than the quality of similar available materials manufactured outside of the United States.
Council on small business, veteran-owned business and minority business opportunities.
The council on small business, veteran-owned business and minority business opportunities shall:
Review the extent of small business, veteran-owned business and minority business participation in purchasing by this state and its agencies.
Advise the department's purchasing agent with respect to methods of increasing such participation.
Advise the department's purchasing agent with respect to methods of simplifying or easing compliance with the forms and procedures used or to be used for obtaining contracts with the state for providing materials, supplies, equipment and contractual services.
Advise the department concerning methods of improved compliance with any aspect of its duties under s. 16.75 (4) (a)
Annually, submit a report containing any recommendations regarding the matters described in subs. (1)
to the governor and the chief clerk of each house of the legislature, for distribution to the legislature under s. 13.172 (2)
Form of contracts; continuing contracts. 16.76(1)
All contracts for materials, supplies, equipment or contractual services to be provided to any agency shall run to the state of Wisconsin. Such contracts shall be signed by the secretary or an individual authorized by the secretary, except that contracts entered into directly by the legislature, the courts or a legislative service or judicial branch agency shall be signed by an individual authorized under s. 16.74 (2) (b)
Prices established in a continuing contract to provide materials, supplies, equipment or contractual services over a period of time may be lowered due to general market conditions, but prices shall not be subject to increase for 90 calendar days from the date of award. The contractor shall submit any proposed price increase under a continuing contract to the department at least 30 calendar days before the proposed effective date of the price increase. Any price increase shall be limited to fully documented cost increases to the contractor which the contractor demonstrates to be industrywide. The conditions under which price increases may be granted shall be expressed in bidding documents and contracts.
The department may accept, negotiate or reject any proposed price increase. Upon rejection, the contractor may exercise any termination clause which has been incorporated into the contract.