86.303(4)(a)(a) The multiyear average costs used to determine the share of cost aids amount for local units of government shall be based on the 6 most recent years for which actual costs are available.
86.303(4)(b)
(b) In the case of municipalities formed within the previous 6 years, the information needed for the determinations under this section shall be calculated as follows: for those years for which the necessary data does not exist, the data for the new municipality and the municipality from which it was formed shall be combined and the sum shall be apportioned to each municipality in proportion to the total mileage of highways under their respective jurisdictions. In making these calculations, the department shall use the certified plats filed under s.
86.302 (1g).
86.303(5)(am)
(am) The department, with the assistance of the department of revenue and representatives of local governments and their associations appointed by the secretary, shall prescribe a uniform cost reporting procedure.
86.303(5)(b)
(b) Cost data shall be reported on a calendar year basis, and financial report forms or a written request for extension shall be submitted to the department of revenue as provided under pars.
(c) and
(d). All extensions under this paragraph shall be until May 15 and no extension beyond that date may be granted.
86.303(5)(c)
(c) The department and the department of revenue shall prescribe a statewide uniform financial reporting procedure under s.
73.10 for municipalities having a population of 2,500 or less. The financial report form or a written request for extension shall be submitted to the department of revenue by March 31 by municipalities having a population of 2,500 or less for the purposes under this section. All extensions under this paragraph shall be until May 15 and no extension beyond that date may be granted. The department of revenue shall forward the highway-related cost data to the department.
86.303(5)(d)
(d) The department and the department of revenue shall prescribe a statewide uniform financial reporting procedure under s.
73.10 for counties having a population of more than 2,500 and municipalities having a population of more than 2,500. The financial report forms or a written request for extension shall be submitted to the department of revenue by May 1 by counties having a population of more than 2,500 and municipalities having a population of more than 2,500 for the purposes under this section. All extensions under this paragraph shall be until May 15 and no extension beyond that date may be granted. The department of revenue shall forward the highway-related cost data to the department. Counties having a population of 25,000 or more and municipalities having a population of 25,000 or more are required to submit a financial report form to the department of revenue under this paragraph and financial reports under par.
(g).
86.303(5)(e)
(e) Except as provided in par.
(f), if a county or municipality fails to submit a substantially complete and accurate financial report form by the applicable date under par.
(c) or
(d) each year, the aids payable to the county or municipality during the following year shall be equal to 90 percent of the aids actually paid to the county or municipality under s.
86.30 (2) during the preceding year.
86.303(5)(f)
(f) If a county or municipality submits a substantially complete and accurate financial report form within 30 calendar days after the applicable date under par.
(c) or
(d), the aids payable to the county or municipality for the following year shall be reduced by an amount equal to 1 percent of the aids payable to the county or municipality for the following year for each working day after the date required in par.
(c) or
(d) that the report form is actually submitted, subject to the following limitations:
86.303(5)(f)1.
1. The amount of the reduction may not exceed 10 percent of the aids payable to the county or municipality under s.
86.30 (2) for the following year.
86.303(5)(f)2.
2. The amount of aids payable to the county or municipality under s.
86.30 (2) during the following year may not be reduced to less than 90 percent of the aids actually paid to the county or municipality under s.
86.30 (2) during the preceding year.
86.303(5)(g)
(g) The department and the department of revenue shall prescribe a uniform financial reporting procedure under s.
73.10 for counties having a population of 25,000 or more and municipalities having a population of 25,000 or more for the purposes under this section and for the purposes of administering other local aid programs, as defined by the department of revenue by rule. The financial reports specified by the department of revenue shall be submitted to that department by July 31 each year. The department of revenue shall forward the highway-related cost data from the reports to the department.
86.303(5)(h)
(h) Except as provided in par.
(i), if a county or municipality under par.
(g) fails to submit the financial reports required under par.
(g) by July 31 each year, the aids payable to the county or municipality during the following year shall be equal to 90 percent of the aids actually paid to the county or municipality under s.
86.30 (2) during the preceding year.
86.303(5)(i)
(i) If a county or municipality under par.
(g) submits the financial reports required under par.
(g) within 30 calendar days after July 31, the aids payable to the county or municipality for the following year shall be reduced by an amount equal to 1 percent of the aids payable to the county or municipality for the following year for each working day after July 31 that the report form is actually submitted, subject to the following limitations:
86.303(5)(i)1.
1. The amount of the reduction may not exceed 10 percent of the aids payable to the county or municipality under s.
86.30 (2) for the following year.
86.303(5)(i)2.
2. The amount of aids payable to the county or municipality under s.
86.30 (2) during the following year may not be reduced to less than 90 percent of the aids actually paid to the county or municipality under s.
86.30 (2) during the preceding year.
86.303(5)(j)
(j) The aids payable to a county or municipality that is required to submit a financial report form under par.
(d) and financial reports under par.
(g) shall be reduced under any applicable provision of par.
(e),
(f),
(h) or
(i), subject to the limitations under pars.
(f) and
(i).
86.303(6)
(6) Eligible cost items. All public road, street or alley construction and maintenance expenditures within the right-of-way are generally reportable as eligible cost items.
86.303(6)(a)
(a) Maintenance items include without limitation because of enumeration:
86.303(6)(b)
(b) Construction items include without limitation because of enumeration:
86.303(6)(b)5.
5. Right-of-way acquisition, including relocation assistance.
86.303(6)(c)
(c) The following other costs to the extent they are highway related are reportable:
86.303(6)(c)2.
2. Expenditures for buildings required for road or street purposes.
86.303(6)(c)3.
3. Interest cost related to funds borrowed to finance any eligible cost item.
86.303(6)(cm)
(cm) Some portion of law enforcement costs determined by the department, in consultation with the representatives appointed under sub.
(5) (am), may be reported as eligible cost items. The department may establish different portions under this paragraph for different classes of counties or municipalities.
86.303(6)(d)
(d) Road, street or alley costs not eligible include costs that are financed with public funds other than road or street funds, items that are by statute, ordinance or local policy not a public expense or responsibility and all administrative costs. Costs not eligible include costs incurred on every way or place in private ownership and used for vehicular travel only by the owner and those having express or implied permission from the owner and every road, alley or driveway upon the grounds of public institutions.
86.303(6)(e)
(e) Cost data shall not include state or federal contributions to the work, all other public agency fund contributions, and all private contributions other than local assessments or special assessments paid by governmental agencies.
86.303(6)(f)
(f) The department shall provide a manual of cost reporting guidelines which further details eligible and ineligible costs.
86.303(7)(a)
(a) The department shall analyze the county and municipal highway-related cost data to identify that data that does not conform to reasonable averages and statistical groups or with previous reported costs. The department may request information from those municipalities or counties to explain the deviation. If not satisfied, the department may order the municipality or county to conduct and report to the department an independent certified audit of its financial report or, if the county or municipality has already conducted an audit of its financial report which complies with requirements under
31 USC 7501 to
7505, may require the county or municipality to provide the department with an itemization of data comprising that audit. The costs of an audit or of providing the department itemized data comprising an audit shall be a reportable cost item if the audit substantially verifies the original financial report.
86.303(7)(b)
(b) If the county or municipality fails to conduct an independent audit when ordered to do so by the department, the aids payable during the following year shall be equal to 90 percent of the aids actually paid during the preceding year. If the department has reason to believe that the 90 percent payment will be greater than the actual payment should be, the department may itself order an independent audit and deduct the audit costs from the transportation aids paid to the county or municipality under s.
86.30 (2). Any underpayment or overpayment of aids resulting from financial reporting errors shall be rectified by adjusting aids paid in the following year.
86.303(7)(c)
(c) Any municipality having a population of 2,500 or less which has submitted its financial report form may amend it prior to March 31 or prior to May 15 if a written request for extension has been received by the department of revenue. Any county or any municipality having a population over 2,500 which has submitted its financial report form may amend it prior to May 1 or prior to May 15 if a written request for extension has been received by the department of revenue. Any amendments shall be submitted to the department of revenue. Any county or municipality which desires to amend its financial report form after May 15 shall submit an independent, certified audit to the department of revenue no later than August 15.
86.303(7)(d)
(d) Any county or municipality that desires to amend past-year cost reports shall submit an independent, certified audit to the department. Any county or municipality that desires to amend past-year financial report forms shall submit amendments to the department of revenue.
86.305
86.305
Eligibility for transportation aids. The restriction of access to a street under s.
66.0429 (3) may not affect the eligibility of a city to receive any state transportation aids.
86.305 History
History: 1993 a. 113;
1999 a. 150 s.
672.
86.31
86.31
Local roads improvement program. 86.31(1)(1)
Definitions. In this section:
86.31(1)(a)
(a) “County highway improvement program district" means a group of counties established by the department by rule under sub.
(6) (f).
86.31(1)(am)
(am) “County highway improvement program district committee" means a committee established by the department by rule under sub.
(6) (f) consisting of all of the county highway commissioners from counties within a county highway improvement program district.
86.31(1)(ar)
(ar) “Entitlement" means the amount of aid made available under sub.
(3) for reimbursement within a county for the components specified in sub.
(3) (a) 1. to
3. 86.31(1)(b)
(b) “Improvement" means a highway construction project with a projected design life of at least 10 years or a feasibility study of a highway construction project with a projected design life of at least 10 years.
86.31(1)(c)
(c) “Local roads" means county trunk highways, town roads, or streets under the authority of cities or villages.
86.31(1)(d)
(d) “Political subdivision" means a county, city, village or town.
86.31(1)(e)
(e) “Program" means the local roads improvement program.
86.31(2)(a)
(a) The department shall administer a local roads improvement program to accelerate the improvement of seriously deteriorating local roads by reimbursing political subdivisions for improvements. The selection of improvements that may be funded under the program shall be performed by officials of each political subdivision, consistent with par.
(h) and the requirements of subs.
(3),
(3g),
(3m), and
(3r). The department shall notify each county highway commissioner of any deadline that affects eligibility for reimbursement under the program no later than 15 days before such deadline.
86.31(2)(b)
(b) Except as provided in par.
(d), improvements for highway construction projects funded under the program shall be under contracts. Such contracts shall be awarded on the basis of competitive bids and shall be awarded to the lowest responsible bidder. If a city or village does not receive a responsible bid for an improvement, the city or village may contract with a county for the improvement. Subject to s.
59.52 (30), a town may contract with a county for the improvement subject to the criteria and procedures promulgated as rules under sub.
(6) (h).
86.31(2)(c)
(c) Improvements consisting of feasibility studies funded under the program may be performed by political subdivisions or the department of transportation, including the making and execution of all contracts.
86.31(2)(d)
(d) County trunk highway improvements funded under the program, including the hauling and laying of asphaltic hot mix, may be performed by county highway departments, subject to the following restrictions:
86.31(2)(d)1m.
1m. The county highway department demonstrates that it is cost-effective for it to perform the work and that competitive bidding is to be used for improvements with an estimated total cost at least equal to the total funds allocated for its county trunk highway improvements under the program during the current biennium.
86.31(2)(d)4.
4. Contracts for the purchase of asphaltic hot mix shall be awarded on the basis of competitive sealed bidding.
86.31(2)(d)5.
5. Each county highway improvement program district committee shall do all of the following with respect to any work to be performed by any county highway department within the county highway improvement program district:
86.31(2)(d)5.a.
a. Review the proposed work and determine that it is cost-effective for the county highway department to perform the work.
86.31(2)(d)5.b.
b. Approve the proposed work prior to its being performed by the county highway department.
86.31(2)(e)
(e) The department of transportation may not require as a condition of reimbursement that the design and construction of any improvement with eligible costs totaling $65,000 or less be certified by a registered professional engineer.
86.31(2)(h)
(h) A double seal coat project on a town road may be funded under the program if it has a projected life of at least 10 years, similar projects in the same geographic area have performed satisfactorily, and the county highway commissioner of the county in which the project is located approves the project's eligibility for funding.
86.31(3)(a)
(a) Funds provided under s.
20.395 (2) (fr) shall be distributed under this subsection. For purposes of entitlement, the program shall consist of the following components:
86.31(3)(b)1.
1. For county trunk highway improvements, 43 percent.
86.31(3)(b)3.
3. For city and village street improvements, 28.5 percent.
86.31(3)(c)
(c) Entitlements for each component under this subsection will be determined by a formula and calculated for each county, except that cities and villages with a population of 20,000 or more shall receive a proportionate share of the entitlement for city and village street improvements for the applicable county. No county may receive less than 0.5 percent of the total funds allocated to counties for county trunk highway improvements under par.
(b) 1. 86.31(3g)
(3g) County trunk highway improvements — discretionary grants. From the appropriation under s.
20.395 (2) (ft), the department shall allocate $5,127,000 in fiscal years 2014-15 to 2016-17 and $5,393,400 in fiscal year 2017-2018 and each fiscal year thereafter, to fund county trunk highway improvements with eligible costs totaling more than $250,000. The funding of improvements under this subsection is in addition to the allocation of funds for entitlements under sub.
(3).
86.31(3m)
(3m) Town road improvements — discretionary grants. From the appropriation under s.
20.395 (2) (ft), the department shall allocate $5,732,500 in fiscal years 2011-12 to 2016-17 and $5,923,600 in fiscal year 2017-18 and each fiscal year thereafter, to fund town road improvements with eligible costs totaling $100,000 or more. The funding of improvements under this subsection is in addition to the allocation of funds for entitlements under sub.
(3).
86.31(3r)
(3r) Municipal street improvements — discretionary grants. From the appropriation under s.
20.395 (2) (ft), the department shall allocate $976,500 in fiscal years 2009-10 to 2016-17 and $3,850,400 in fiscal year 2017-18 and each fiscal year thereafter, to fund municipal street improvement projects having total estimated costs of $250,000 or more. The funding of improvements under this subsection is in addition to the allocation of funds for entitlements under sub.
(3).
86.31(3t)
(3t) Payments related to environmental review of local projects. Notwithstanding limitations on the amount and use of aids provided under this section, or on eligibility requirements for receiving aids under this section, and subject to any applicable interagency agreement between the department of transportation and the department of natural resources, the department of transportation may make a payment in each fiscal year to the department of natural resources to support 3.0 full-time equivalent positions in the department of natural resources related to the environmental review of local transportation projects. Notwithstanding sub.
(3), any payment under this subsection shall be made from the appropriation under s.
20.395 (2) (fr) before making any other allocation of funds under sub.
(3). After the department of transportation makes the payment under this subsection, the allocation of funds under sub.
(3) shall be reduced proportionately to reflect the amount of the payment.
86.31(4)
(4) Reimbursement for improvements. All costs of an improvement funded under this section shall be the responsibility of the political subdivision. At the completion of an improvement, the political subdivision may apply to the department for reimbursement of not more than 50 percent of eligible costs in the manner and form prescribed by the department. Eligible costs for which no reimbursement is made by the department may be paid by the political subdivision from contributions of tribal funds received from federally recognized American Indian tribes or bands in this state.
86.31(5)
(5) Exceptions. Nothing in this section prevents improvements under other highway aid programs if applicable.
86.31(6)
(6) Rules. The department shall promulgate rules to implement and administer the program. The rules shall include all of the following:
86.31(6)(a)
(a) Criteria for county administrative responsibilities.
86.31(6)(b)
(b) Reallocation of any uncommitted funds, including a procedure to reallocate uncommitted funds between counties.
